Hire World-Class, High Performing, Vetted Administrators.
Cut Labor Costs by 70%

We’ll Source, Hire and help Manage them
for you so you don’t have to.
Lifetime support, dedicated account manager
by your side, every step of the way!

 

Hire World-Class, High Performing, Vetted Administrators.
Cut Labor Costs by 70%

We’ll Source, Hire and help Manage them for you so you don’t have to.
Lifetime support, dedicated account manager by your side, every step of the way!

 

17 Years of
Virtual Staffing
Experience

Trusted by
3,368
SME’s

6,948
Virtual Staff
Hired

Hire World-Class, High Performing, Vetted Administrators.
Cut Labor Costs by 70%

We’ll Source, Hire and help Manage them for you so you don’t have to. Lifetime support, dedicated account manager by your side, every step of the way!


17 Years of
Virtual Staffing
Experience


Trusted by
3,368
SME’s


6,948
Virtual Staff
Hired

Top Talent. Lifetime Support Not Found Anywhere.

Hire Filipino Administrator for Your Business

Every business owner wants to make the most of each day. But with only 24 hours and countless tasks, it’s easy (and all too common) to feel overwhelmed.

As a result, many entrepreneurs experience stress, fatigue, and even burnout from wearing multiple hats. Left unchecked, doing everything yourself can lead to inefficiency, lower quality work, and unfinished tasks.

Fortunately, there are remote administrators who can help you with scheduling, documentation, and other administrative matters – so you can focus on the things only you can do to really move the needle.

Let’s take a closer look.

 

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Candidates:

106

Filter by Role:

*Booking interviews depend on candidates' availability and interest.

All-inclusive Rate: USD $6.49/hr

Gina

Candidate ID: 538373


ADVANCED

    Administrative Support, Canva, Email management, Human Resource Management...

INTERMEDIATE

    Google Sheets, Virtual Assistant Skills, Recruiting, Sourcing...

Employment Preferences

Availability:
Part Time Full Time
Preferred Timezone:
Australian Western Standard Time Australian Central Standard Time Australian Eastern Standard Time
Hourly & Monthly Rate:
(inclusive of service fee)

*Plus GST for Australian Businesses

Part Time: $USD 6.20 per hour or $USD 537.27 per month

Full Time: $USD 6.49 per hour or $USD 1125.58 per month

Remote Staff Recruiter Comments

  • Gina has been working for 7 years as a Human Resource Specialist focusing on various facets including training and development, compensation and benefits, and recruitment. She holds a Bachelor of Science in Psychology. 
  • She supported the following tasks:
    • End-end recruitment process
    • Employee engagement and training development
    • Assist in Payroll
    • Encodes data in HRIS
    • Time Keeping
    • and other ad-hoc
  • She's exposed to different job boards like Indeed and Job Street. Microsoft Office and Google Applications
  • She can start immediately. 

Predictive Index Behavioral Profile-  Guardian

Strongest Behaviors
  • Driven to protect the company against risk by thoroughly leveraging their background and strictly following “the book.”
  • Cautious; follows a well-established and proven plan to avoid making mistakes. Does the background research necessary to have proof to support decisions before action is taken.
  • Detail-oriented and accommodating; most comfortable working as part of a well-defined team for which they produce high-quality output and decisions.
Behavioral Summary

A very conscientious and disciplined person; particularly careful, thorough, and accurate in their work. This individual is exacting and strives to produce results that precisely meet the established goals. Works best where there are clear standards, expectations, reporting relationships and measurements for the work. Gina will depend upon professional training, their own experience, or management leadership, to provide those standards and the structure needed for their work.

Given sufficient experience, they will produce work of high quality, giving close attention to the accuracy of details. Stable and dependable; consistent in their actions and, if necessary, has sufficient patience to do work of a repetitive nature. Believes in having, and following, well-defined processes and procedures.


Employment History

HR - Corporate Services Associate

Industry:

Banking / Financial Services

Employment Period:

October 2017 to December 2019 (26 Months)

Duties and Responsibilities:

  • Monitors leave balances and other timekeeping requirements
  • Computes and validates wages, income, and deductions of the Managers
  • Processes gross computation of wages through the executive payroll system
  • Submits monthly attendance report of Managers for submission to the Compensation and Benefits Department Head
  • Assists the Superior in handling payroll / benefits concerns of Managers.
  • Prepares managers’ Certificates of Employment, as requested
  • Assist in the administration of benefits processing and request of the Managers and Executives
  • Maintains personnel files of PJLI and Affiliates managers.
  • Encodes data in the HRIS with information regarding officer’s personal data, new assignment, transfer, promotion, regularization, salary adjustment, sanction/infraction, commendation, etc.
  • Maintains the payroll system for Executives
  • Assist in the generation and creation of internal reporting requirements
  • Follows through on employee inquiries, requests and complaints with the proper authorities, if they were not addressed immediately
  • Develops, records and files necessary documents used for monitoring action taken
  • Receives new manager’s information and requirements, and checks its completeness and validity
  • Facilitates routing of Separation Clearance of separated managers to respective work units
  • Conducts orientation for on-boarding managers
  • Takes over the function of Executive Compensation and Benefits Section, if necessary.

HR Specialist Employee Engagement AND Talent and Development

Industry:

Utilities / Power

Employment Period:

August 2022 to March 2023 (7 Months)

Duties and Responsibilities:

  • Handles implementation of Employee Engagement Programs for different segments while ensuring alignment with COE HR.
  • Implements program and tools which enables organization to regularly get feedback on organizational climate and health to improve effectiveness.
  • Collaborates with the Marketing Department for relevant corporate materials needed for events and announcements.
  • Prepares org announcement for new hires and other employee movements
  • Releases necessary employee communications
  • Design a training feedback form to be distributed after training sessions to ensure continuous improvement in the program
  • Prepare, review, and administer pre- and post-assessment to ensure learning of employees
  • Determine organizational needs of the company with respect to learning and development
  • Facilitate and organize New Employee Orientation, Coaching & mentoring sessions

HR Specialist Talent Acquisition

Industry:

Utilities / Power

Employment Period:

March 2023 to June 2023 (2 Months)

Duties and Responsibilities:

  • Manage the end-to-end recruitment process from requesting proper documentation, job posting to different job portals, sourcing of potential candidates, conducting interviews and coordinating assessment schedules, to extending a job offer to the chosen candidate
  • Handle internal applications from regular internal job postings, coordinating interview schedules and assessments to extending feedback regarding the employee’s internal application
  • Perform salary analysis with reference to the existing incumbents and / or to employees who hold the same level across the organization to ensure market alignment and competitiveness
  • Ensure that manpower requirements are filled-in within the agreed turn-around time (TAT) per job level
  • Maintain good relationships and ensure regular calibration with hiring managers to ensure hiring needs are achieved
  • Ensure good applicant experience through proper coordination and transparency all throughout the recruitment process
  • Offer insightful feedback to candidates to project that the Company’s brand is caring especially to one’s personal and professional development

HR - Technical Training

Industry:

Oil / Gas / Petroleum

Employment Period:

December 2019 to February 2022 (26 Months)

Duties and Responsibilities:

  • Handles all internal or in-house technical training and its related activities for the JGSP Group.
  • Selects subject matter expert, arrange schedule and venue, and provides logistics needed for the training.
  • Coordinates additional services including technical devices, meals, and refreshments, etc.
  • Organizes Orientation Program for new hires.
  • Responsible for the maintenance and control of training documents.
  • Reviews document (SOP, WIP) as assigned.
  • Conducts proper disposal of related documents and records as per the identified retention schedule.
  • Reports post evaluation results within one month after training/program completion.
  • Addresses concerns and inquiries regarding courses, schedules, and venues.
  • Updates technical training database every week.
  • Prepares the monthly and weekly performance report of the department to be submitted to the Technical Training Manager.
  • Attends planned training/s as per schedule.
  • Performs office clerical duties such as organizing office supplies as well as copying and scanning documents.
  • Additional responsibilities may be assigned at the sole option of the company.
  • Reports directly to the Technical Training Manager.

Compensation and Benefits Specialist

Industry:

Food & Beverage / Catering / Restaurant

Employment Period:

January 2017 to August 2017 (7 Months)

Duties and Responsibilities:

  • Ensures that compensation practices are in compliance with current legislation (pay equity, human rights, etc.)
  • Uses various methods & techniques to make databased decisions on direct financial, indirect financial and non-financial compensations.
  • Ensures the accurate timekeeping of all the Employees.
  • Ensures on-time delivery of all timekeeping data.
  • Generates procedures, policies and work instructions for all activities.
  • Applies and consistently practices self-management to be effective and efficient in their role.

HR Project Specialist

Industry:

Human Resources Management / Consulting

Employment Period:

November 2023 to February 2024 (3 Months)

Duties and Responsibilities:

  • Manage end-to-end recruitment of blue collar workers, such as Warehouse assistants
  • Conducting interviews and new employee orientation
  • Monitor the attendance of the employees
  • Address concerns of the employees
  • Prepare the weekly payroll and credit the salaries
  • Prepare the weekly report for the weekly huddle with team
  • Conduct a program seminar to the employees
  • Manage the online job platform
  • Coordinate with different employers regarding possible partnership (job placement)

Education History

Field of Study:

Psychology

Major:

Psychology

Graduation Date:

March 29, 2016

Located In:

Philippines

License and Certification: :

Psychometrician


Skills

ADVANCED ★★★

    Administrative Support, Canva, Email management, Human Resource Management, Hiring, Microsoft Excel, Microsoft Outlook, Microsoft Word, Microsoft PowerPoint, MS Teams, Google Calendar,

INTERMEDIATE ★★

    Google SheetsVirtual Assistant SkillsRecruitingSourcingInterviewing

Work at Home Capabilities:

  • Internet Bandwidth: Between 5mbps to 100mbps
  • Working Environment: Private Room
  • Speed Test Result: [URL=https://www.speedtest.net/result/15936895643][IMG]https://www.speedtest.net/result/15936895643.
  • Internet Type: DSL
  • Hardware Type: Laptop
  • Brand Name: Lenovo ThinkPad
  • Processor: intel core i5 vpro
  • Operating System: Windows 10

All-inclusive Rate: USD $9.14/hr

Bernice

Candidate ID: 538218


ADVANCED

    Project Management, Social Media Management, Executive Assistance, Communication Skills...

INTERMEDIATE

    Graphic Design, LinkedIn Lead Generation, Brand Management, Customer Service...

Employment Preferences

Availability:
Full Time
Preferred Timezone:
Australian Eastern Standard Time Australian Central Standard Time Australian Western Standard Time
Hourly & Monthly Rate:
(inclusive of service fee)

*Plus GST for Australian Businesses

Full Time: $USD 9.14 per hour or $USD 1585.00 per month

Remote Staff Recruiter Comments

  • Bernice has been an Executive Assistant for 4 years. She has a degree in Interior Design. She worked with Real Estate, Dentistry and EA Coaching Industry clients based in the  US and Latin America.
  • She was tasked with Scheduling, Task Management, Marketing, Simple Graphic Design, Social media postings and management, Email Management: invoicing and travel and accommodation arrangements. She provides company branding, creates social media marketing content for clients’ social platforms, and manages communities. She was responsible for communicating with clients and stakeholders ensuring all inquiries were responded and concerns were addressed.
  • She used the following Software:
    • Slack
    • Google Workspace
    • Ring Central
    • Avaya
  • She can start ASAP and is open for full-time and part-time.
Predictive Index Behavioral Profile -  Venturer 

Strongest Behavior
  • Proactivity, assertiveness, and sense of urgency in driving to reach personal goals. Openly challenges the world.
  • Independent in putting forth their own ideas, which are often innovative and, if implemented, cause change. Resourcefully works through or around anything blocking completion of what they want to accomplish; aggressive when challenged
  • Risk-taking, daring, and focus on future goals; this individual is more concerned with where they’re going than either how they’ll get there, or where they’ve been. Adaptable, operates flexibly.
Behavioral Summary

Bernice is a distinctly independent and individualistic person, strong-minded and determined. Venturesome, will “stick their neck out”; and take responsibility for risks when she believes she are right. The challenge of new problems and new ventures is stimulating and will be responded to with action. She have a lot of confidence in herself, their own knowledge, ability and decisions.

Bernice is an ingenious and innovative problem-solver and troubleshooter. She has an actively inquiring mind, a lively interest in the technical aspects of the work, and a need to know and learn more about the systems, techniques, facts, and concepts involved in it. She will drive hard to get things done her own way, and quickly. A self-starter who initiates makes decisions, and assumes responsibility for those decisions.  She has a strong competitive drive, is ambitious, and will drive hard to achieve goals. Her sense of urgency and impatience for results will put pressure on others as well as on herself.


 

Employment History

Merchandising and Public Relations Head

Industry:

Entertainment / Media

Employment Period:

November 2019 to January 2020 (2 Months)

Duties and Responsibilities:

  • Management of licensing, procurement, warehousing, distribution, inventory, and documentation of official merchandise.

Guide

Industry:

Travel / Tourism

Employment Period:

December 2017 to October 2019 (22 Months)

Duties and Responsibilities:

  • Activity lead, safety assurance of equipment, customer traffic management, and ground safety control, and client management.

Leasing Senior Manager

Industry:

Retail / Merchandise

Employment Period:

August 2016 to December 2017 (16 Months)

Duties and Responsibilities:

  • Management of clients, leases, and contracts; creation of business plans for new malls and existing mall redevelopment.

Construction Project Manager/Business Development/Outdoor Projects Officer

Industry:

Retail / Merchandise

Employment Period:

April 2013 to June 2017 (50 Months)

Duties and Responsibilities:

  • Management and curation of retail brands, asset management, retail trend forecast, and brand book development.
  • Development and management of business support programs through tourism projects, community partnerships, and CSR programs.
  • Design and project management of store constructions, fit-outs, and event staging; and management of construction guidebook.

Creative Artist

Industry:

Advertising / Marketing / Promotion / PR

Employment Period:

January 2008 to January 2009 (12 Months)

Duties and Responsibilities:

  • Development of marketing campaigns for Printed and digital media.
  • Production assistant for product photo and TV ad shoots. Marketing Graphic Design

Freelance Virtual Assistant

Industry:

Employment Period:

December 2020 to October 2023 (34 Months)

Duties and Responsibilities:

  • Executive Assistant - Remote managing operations, emails, streamlining schedules, clients, and databases.
  • Social Media Marketing Specialist - Provides company branding, creates social media marketing content for clients’ social platforms, and manages communities.
  • Customer Service for Email and Chat Support - Communicates with clients and stakeholders ensuring all inquiries are responded and concerns are addressed.
  • Operations Assistant Ensures all tasks are delegated to the team, monitored, delivered on time and properly dealt with.

Project and Administrative Assistant

Industry:

Non-Profit Organisation / Social Services / NGO

Employment Period:

July 2024 to October 2024 (2 Months)

Duties and Responsibilities:

Support the client and 2 project Managers in administrative tasks such as but not limited to:
  • Invoice management
  • Data encoding
  • Data sourcing
  • Inbox and email management
  • Email correspondence (if necessary)
  • Checking calendar and setting up appointments (if necessary)
  • Project tracking and creation of time plans - update action plans and making follow-ups
  • Help in sourcing for inspiration from Pinterest and other websites
  • Liaising with creative team for any requests
  • Some reporting
  • Other admin duties that may be assigned by the client
  • Taking notes in meetings
  • Putting together time plans
  • Basic design work (not mandatory)
  • Project Management (alongside other team members)

Education History

Field of Study:

Architecture

Major:

Interior Design

Graduation Date:

January 5, 2008

Located In:

Philippines

License and Certification: :

N/A


Skills

ADVANCED ★★★

    Project Management, Social Media Management, Executive Assistance, Communication Skills, Operations Management,

INTERMEDIATE ★★

    Graphic DesignLinkedIn Lead GenerationBrand ManagementCustomer ServiceAsana

Work at Home Capabilities:

  • Internet Bandwidth: Greater than 100mbps
  • Working Environment: Private Room
  • Speed Test Result: https://www.speedtest.net/result/15699767542
  • Internet Type: Fiber
  • Hardware Type: Laptop
  • Brand Name: MacBook Air
  • Processor: 1.6 GHz Dual-Core Intel Core i5
  • Operating System: MacOS X

All-inclusive Rate: USD $7.67/hr

Amor

Candidate ID: 537524


ADVANCED

    Email management, Microsoft Office, Lead Generation, Google Apps...

INTERMEDIATE

    Administrative Skills, Business Development, Data Mining, Executive Assistance...

Employment Preferences

Availability:
Full Time
Preferred Timezone:
Australian Western Standard Time Australian Central Standard Time Australian Eastern Standard Time New Zealand Daylight Time Hawaii Standard Time Alaska Standard Time US Pacific Standard Time US Mountain Standard Time US Central Standard Time UK London US Eastern Standard Time
Hourly & Monthly Rate:
(inclusive of service fee)

*Plus GST for Australian Businesses

Full Time: $USD 7.67 per hour or $USD 1329.77 per month

Remote Staff Recruiter Comments

  • Mourie has worn different hats in her employment in the past 6 years. She took up Information Technology in college. While studying, she helped herself with her school finances by being a working student. She held various roles in the BPO, education, NGO, and finance companies as a Call Center Agent, Office Assistant, Student Assistant, Office Admin Assistant/Data Encoder, and Business Development Consultant.
  • In April 2023, she joined an online reputation management business based in the US as a Business Development Specialist where she stayed for 8 months until it ceased its operations.
  • With these experiences, she gained proficiency in the following:
    • Lead gen using LinkedIn
    • Drafting content for social media platforms (LinkedIn, X, and Facebook)
    • Marketing research
    • Email marketing
    • Lead scraping
    • Cold-calling
    • Appointment setting
    • Data encoding
    • Telemarketing
  • She used multiple applications and tools such as Breakhold, Omni.us, ChatGPT, Yelp, Google Bard, Monday.com, HubSpot, Google Spreadsheets, LinkedIn, MS Dynamics 360, and Snov.io.
  • She can start anytime.
  • She prefers working full-time on any schedule.
Predictive Index Behavioral Profile - Guardian

Strongest Behaviors
  • Driven to protect the company against risk by thoroughly leveraging their background and strictly following “the book.”
  • Cautious; follows a well-established and proven plan to avoid making mistakes. Does the background research necessary to have proof to support decisions before action is taken.
  • Detail-oriented and accommodating; most comfortable working as part of a well-defined team for which they produce high-quality output and decisions.
Behavioral Summary

A very conscientious and disciplined person; particularly careful, thorough, and accurate in their work. This individual is exacting and strives to produce results that precisely meet the established goals. Works best where there are clear standards, expectations, reporting relationships and measurements for the work. Amor will depend upon professional training, their own experience, or management leadership, to provide those standards and the structure needed for their work.

Given sufficient experience, they will produce work of high quality, giving close attention to the accuracy of details. Stable and dependable; consistent in their actions and, if necessary, has sufficient patience to do work of a repetitive nature. Believes in having, and following, well-defined processes and procedures.


Employment History

Virtual Assistant Business Development Specialist

Industry:

Others

Employment Period:

April 2023 to December 2023 (8 Months)

Duties and Responsibilities:

  • Lead Generation and email verification using tools like Reoon, Snov.io, and Hunter.io to avoid email bounced
  • Scrapping Leads, Clean, and Verify Existing Leads through online research and email verification tools
  • Identify new clients through online research and visiting platforms like YELP, Allbiz, BBB, and so on.
  • Create a Dashboard for all Data for easy data monitoring
  • Prompts on ChatGPT and other AI needed to make work easier.
  • Email Campaigns using Cold Email Software like Snov.io, Breakcold, and Omni.us
  • Social Media Management, Draft Social Media content using Vista Social for scheduled posting on Facebook, X (Twitter), and LinkedIn

Business Development Consultant

Industry:

Banking / Financial Services

Employment Period:

February 2017 to June 2018 (16 Months)

Duties and Responsibilities:

  • Responsible for making first contact with new clients and establishing strong working rapport.
  • Worked closely with clients through follow-up calls to determine their needs to go after and ways to bring new business.
  • Recreate telemarketing scripts that will suit best oneself or clients who have very specific business development needs.
  • Identify and generate leads through digging and attending certain events to achieve internal pipeline targets and sales leads
  • Maintain and update database, and CRM based on results of calls.

Encoder/Office Administrative Assistant

Industry:

Human Resources Management / Consulting

Employment Period:

November 2009 to March 2010 (4 Months)

Duties and Responsibilities:

  • Encoded applicants' data in the agency database
  • Answer telephone calls and call applicants for updates concerning their application
  • Provide administrative support to the agency
  • Assist Applicants with their Applications
  • Attend/Assist applicants and expat employers during the final interview for job offer

Office Assistant

Industry:

Non-Profit Organisation / Social Services / NGO

Employment Period:

May 2007 to September 2009 (28 Months)

Duties and Responsibilities:

  • Provide administrative support to the organization like recording and creating the minutes of each meeting.
  • Follow-up sponsorship requests to companies for conventions and other events.
  • Perform liaison work related to the function of the organization like assisting members with their license renewal.
  • Maintain and update database and files
  • Travel and attend national board meetings and conventions to assist officers and do other secretarial tasks.

Call Center Agent

Industry:

Call Center / IT-Enabled Services / BPO

Employment Period:

July 2006 to December 2006 (5 Months)

Duties and Responsibilities:

  • Outbound telemarketing
  • Market and promote products (ink and toners) and services efficiency to individuals and companies
  • Maintain revenue goals

Student Assistant

Industry:

Education

Employment Period:

October 2003 to October 2005 (24 Months)

Duties and Responsibilities:

  • Assist/answer students/parents' inquiries on school matters (enrollments, overload, probationary, exam schedules, etc.,)
  • Do clerical work (liquidation report, filing of reimbursement, making/follow-up request, etc.,)
  • Maintain and update database and department files (Monthly reports, student grades, faculty loads, grading sheets, etc.,)  
  • Do liaison works (Distribute memos of department head to faculties or different departments/offices in the university)

Promo Clerk

Industry:

Retail / Merchandise

Employment Period:

December 2002 to May 2003 (5 Months)

Duties and Responsibilities:

  • Greet customers and assist them in finding the products they are looking for.
  • Answer customer inquiries and provide information on products, returns, and store policies.
  • Maintain the store's appearance, and ensure that products are well-organized and presented attractively.
  • Maintain a clean and organized work area and adhere to all safety standards.

Education History

Field of Study:

Computer Science/Information Technology

Major:

Information Technology

Graduation Date:

December 31, 2008

Located In:

Philippines

License and Certification: :

N/A


Skills

ADVANCED ★★★

    Email management, Microsoft Office, Lead Generation, Google Apps, Calendar Management,

INTERMEDIATE ★★

    Administrative Skills, Business DevelopmentData MiningExecutive AssistanceLinkedIn Lead GenerationCold Calling

Work at Home Capabilities:

  • Internet Bandwidth: Between 5mbps to 100mbps
  • Working Environment: Shared Room
  • Speed Test Result: https://www.speedtest.net/result/15731351524
  • Internet Type: Fiber
  • Hardware Type: Desktop
  • Brand Name: MSI
  • Processor: Intel Core i5
  • Operating System: Windows 10

All-inclusive Rate: USD $8.65/hr

Febbie

Candidate ID: 537219


ADVANCED

    B2C, Call QA, Social skills, Data Entry...

INTERMEDIATE

    Quality Assurance, Mobile Browser Application, Canva, Data Entry...

Employment Preferences

Availability:
Full Time
Preferred Timezone:
US Pacific Standard Time Australian Central Standard Time
Hourly & Monthly Rate:
(inclusive of service fee)

*Plus GST for Australian Businesses

Full Time: $USD 8.65 per hour or $USD 1499.92 per month

Remote Staff Recruiter Comments

  • Febbie Jane reached 2nd year college in BS - Human Resource Development Management and has a certificate in Social Psychology. She have been working for 6 years handling and performing roles such as Customer Service Representative, Data Entry and Quality Analyst. She has catered international clients since most of his work experiences are client handling.
  • She was exposed and proficient to the following tasks and tools:
    • XUI
    • DMDAPI
    • Talent Acquisition
    • Data Entry
    • Customer Support
    • MS Excel and Word
  • She has been a Customer Support Representative for 3 years. Responsible in Appointment Setting, Social Media Monitoring, doing Inbound and outbound calls. Filing tickets to an Australian Company. And, doing a little bit of sales. On top of it she also is doing Talent Acquisition tasks. Like, screening applicants for recruitment purposes.
  • She has experience as Data Entry for 2 years and 5 months that track customer's records, credit score restoration and doing live sports update on AATV app.
  • She has been a Quality Analyst for 1 year and 7 months as well. Responsible in maintaining the quality of the calls made by agents. Ensuring that they are following the accurate process and following the rules.
  • Febbie Jane can start ASAP and prefers to any full-time and open for negotiation with part-time roles.
Predictive Index Behavioral Profile - Artisan
 
Strongest Behaviors
FEBBIE JANE will most strongly express the following behaviors:
  • Formal, reserved, introspective, and skeptical of new people; requires “proof” to build trust in new people.
  • Detail-oriented and precise; follow-through is deep and literal to ensure tasks were completed in accordance with quality standards.
  • Operationally, as opposed to socially, focused. Thinks, in specific terms, about what needs to be done and how to do it accurately and flawlessly; follows, in a literal way, that execution plan.
  • Driven to protect the company against risk by thoroughly leveraging their background and strictly following “the book.”
  • Cautious; follows a well-established and proven plan to avoid making mistakes. Does the background research necessary to have proof to support decisions before action is taken.
Behavioral Summary
FEBBIE JANE is thoughtful, disciplined, and particularly attentive to, careful of, and accurate with the details involved in the job. Identifies problems, and enjoys solving them, particularly within their area of expertise. Works at a steady, even pace, leveraging their background for the betterment of the team, company, or customer.

With experience and/or training, they will develop a high level of specialized expertise. Serious and dedicated to the job and the company. Their work pace is steady and even-keeled, and they’re motivated by a real concern for getting work done thoroughly and correctly. Discipline and circumspect thinking will lend caution to their decision-making; FEBBIE JANE plans ahead, double checks, and follows up carefully on decisions and actions.
 

Employment History

QUALITY ANALYST

Industry:

Call Center / IT-Enabled Services / BPO

Employment Period:

May 2022 to December 2023 (19 Months)

Duties and Responsibilities:

  • Quality Assurance Agent for Wayfair Sales Representatives.
  • Evaluating agents calls to assure quality.
  • Connect with clients regarding the quality of the calls being evaluated.

DATA ENTRY LITIGATION

Industry:

Law / Legal

Employment Period:

September 2022 to December 2022 (2 Months)

Duties and Responsibilities:

  • Track customer's records.
  • Credit score restoration
  • File cases and check their accounts.

APP MANAGMENT

Industry:

Entertainment / Media

Employment Period:

July 2021 to March 2022 (8 Months)

Duties and Responsibilities:

  • Research and add live sports update on AATV streaming applications.
  • Editing logos
  • Schedule prospected customers.

CUSTOMER SERVICE REPRESENTATIVE

Industry:

Call Center / IT-Enabled Services / BPO

Employment Period:

November 2018 to January 2020 (14 Months)

Duties and Responsibilities:

  • Talent Acquisition
  • Appointment Setter for medical and maintenance.
  • Social Media Monitoring
  • Email Handling -Quality Analyst's transcriber -Taking Council After hours calls.
  • EPA air quality monitoring for Victoria.

CUSTOMER SERVICE REPRESENTATIVE

Industry:

Call Center / IT-Enabled Services / BPO

Employment Period:

October 2017 to April 2018 (5 Months)

Duties and Responsibilities:

  • Appointment Setter

Rostering Coordinator

Industry:

Healthcare / Medical

Employment Period:

September 2024 to May 2025 (8 Months)

Duties and Responsibilities:

  • Roster Management:
    • Develop, maintain, and optimize efficient rosters for support staff to meet client needs and service delivery requirements. 
    • Create and manage staff rosters, ensuring all shifts are covered and align with client demands.
    • Monitor and adjust schedules to ensure optimal efficiency and respond to changes in staff availability or client needs.
    • Coordinate daily schedules, managing shift changes, and ensuring compliance with relevant legislation, awards, and organizational policies.
    • Maintain and update schedules, calendars, and agendas, ensuring accuracy and timely communication with all parties involved.
  • Staff Coordination:
    • Communicate with support staff to confirm availability, manage shift changes, and address any scheduling issues.
    • Verify the availability of clients and support workers for planned meet and greet sessions.
    • Collaborate with the HR and Operations teams to recruit, train, and onboard new staff members.
    • Send out reminders of scheduled meetings, shifts, and roster changes to staff and clients.
    • Reschedule or cancel shifts promptly, ensuring minimal disruption to service delivery.
  • Client and Stakeholder Interaction:
    • Engage with clients, support coordinators, and support workers to ensure clear communication and effective scheduling.
    • Manage and confirm activities for the client’s stay, addressing any special requirements or adjustments needed.
    • Answer scheduling queries via email and phone, providing prompt and accurate information. 10
  • Reporting and Documentation:
    • Maintain accurate records of staff availability, shifts, changes, and any related documentation.
    • Provide regular reports and updates to management on rostering and staffing metrics, including project timelines and associated deadlines.
    • Document scheduling processes, keeping detailed records for auditing and continuous improvement purposes. o Create reports or presentations for the AGM to use during meetings, ensuring all data is well-organized and presented effectively.
    • Administrative Support: o Perform administrative tasks such as filing and managing paperwork related to rostering and scheduling. o Attend meetings alongside the Rostering Manager, providing support and taking notes as needed.
    • Act as the assistant to the Assistant General Manager (AGM), answering queries in their absence and supporting their day-to-day tasks.
    • Assist in the development and implementation of rostering systems and processes to improve efficiency and service delivery.
    • Keep the management informed of project timelines and associated deadlines, ensuring alignment with business goals.
  • General Duties:
    • Manage the flow of people and operations, ensuring smooth coordination across departments.
    • Monitor progress of schedules, making necessary adjustments to maintain efficiency and meet organizational targets.
    • Perform other administrative tasks as required to support the overall functioning of the organization.

Technical Service Representative

Industry:

Call Center / IT-Enabled Services / BPO

Employment Period:

October 2012 to January 2013 (3 Months)

Duties and Responsibilities:

  • We handle sim card and phone activations. We also help top up their phone.

Technical Service Representative

Industry:

Call Center / IT-Enabled Services / BPO

Employment Period:

November 2014 to June 2015 (7 Months)

Duties and Responsibilities:

  • We diagnose and resolve customers' internet connection issues.

Education History

Field of Study:

Business Studies/Administration/Management

Major:

Human Resource Development

Graduation Date:

January 9, 2024

Located In:

Philippines

License and Certification: :

N/A


Skills

ADVANCED ★★★

    B2C, Call QA, Social skills, Data Entry, Customer Service, Workforce Analysis, Client Relations, CRM,

INTERMEDIATE ★★

    Quality Assurance, Mobile Browser Application, Canva, Data Entry, Auditing, Appointment Setting, Email HandlingMicrosoft OfficeGoogle SheetsOffice 365RingCentral

Work at Home Capabilities:

  • Internet Bandwidth: Between 5mbps to 100mbps
  • Working Environment: Private Room
  • Speed Test Result: https://www.speedtest.net/result/15699311937
  • Internet Type: Fiber
  • Hardware Type: Laptop
  • Brand Name: DELL
  • Processor: 11th Gen Intel(R) Core(TM) i5-1135G7 @ 2.40GHz 2.42 GHz
  • Operating System: Windows 11

All-inclusive Rate: USD $10.62/hr

Andrea

Candidate ID: 531457


ADVANCED

    .NET 2.0, Administrative Skills, Financial Reports, Executive Assistance...

INTERMEDIATE

    Project Management...

Employment Preferences

Availability:
Full Time Part Time
Preferred Timezone:
Australian Western Standard Time Australian Central Standard Time Australian Eastern Standard Time New Zealand Daylight Time US Pacific Standard Time US Mountain Standard Time US Central Standard Time UK London US Eastern Standard Time
Hourly & Monthly Rate:
(inclusive of service fee)

*Plus GST for Australian Businesses

Part Time: $USD 10.62 per hour or $USD 920.12 per month

Full Time: $USD 10.62 per hour or $USD 1840.23 per month

Remote Staff Recruiter Comments

  • Andrea has been employed as an Executive Assistant and Customer service representative for nearly four years, specializing in the BPO, real estate, crypto trading, and e-commerce industries. She holds a diploma in Mechanical Engineering Technology. She has catered to clients based in the US, UK, and Canada providing support in tasks such as:
    • Email management
    • Appointment Setting
    • Customer Service
    • Research
    • Financial Management
    • Invoices
    • Bookeeping
    • Data management
    • Digital Marketing
    • Phone Support
    • Property Management
    • other admin tasks
  • She is proficient with Asana, Zoho, Salesforce, HubSpot, Trello, AppFolio, Xero, wave, Square Up, QuickBooks, Go High Level, Google Workspace, and Microsoft 365.
  • She can start immediately for any full-time job.
  • Can consider any time zone.
Predictive Index Behavioral Profile-  Promoter

Strongest Behaviors
  • More interested in people, building relationships, and teamwork than technical matters. Generally affable, optimistic, and trusting.
  • More focused on goals and the people needed to get there than the details or plans; comfortable delegating details.
  • Relatively quick in connecting to others; reasonably open and sharing. Builds and leverages relationships to get work done.
Behavioral Summary

ANDREA JANE is an outgoing, talkative, very friendly individual, a lively and stimulating communicator. A good mixer who is poised, active and responsive in social situations.

The complete extravert; informal and uninhibited in their behavior; understands people well and is capable of using that understanding to gain the friendship and cooperation of others. It is important to this individual to be liked and accepted, and they express themself to individuals or groups with warmth and enthusiasm. Easily understands and accepts other viewpoints, ideas, and feelings, and can be effective at getting diverse groups to come together and collaborate.


Employment History

Executive Virtual Assistant

Industry:

Others

Employment Period:

May 2019 to June 2021 (25 Months)

Duties and Responsibilities:

  • Personal Assistant to the CEO: Provided dedicated support to the CEO of a Blockchain NFT company, ensuring their day-to-day tasks and priorities were efficiently managed.
  • Financial   Management: Managed financial activities using finance management tools like Xero/Wave, including budget tracking, expense reports, and invoice processing, contributing to the company's fiscal stability.
  • Strategic Planning: Assisted in the development and execution of business strategies by gathering data, conducting data analysis, and presenting insights to facilitate data-driven decision-making.
  • Meeting Coordination: Scheduled and coordinated training sessions, meetings, and appointments, ensuring a streamlined and efficient calendar for the CEO.
  • Reporting: Compiled and prepared weekly reports for the CEO, summarizing key performance indicators and progress toward company objectives.
  • Customer Service: Provided exceptional customer service, addressing inquiries and resolving concerns promptly, enhancing customer satisfaction.
  • Data Management: Efficiently handled data entry tasks and data analysis, ensuring data accuracy and utilizing analytical skills to derive meaningful insights for strategic decision-making.
  • CRM Maintenance: Managed and maintained the Customer Relationship Management (CRM) system, ensuring accurate and up-to-date customer information for improved client interactions.
  • Community Management: Actively engaged with the online community, fostering positive relationships, addressing questions and concerns, and moderating discussions to ensure a positive and productive online presence.
  • Operations Management and Support: Managing and supporting day-to-day operations, ensuring seamless workflow and process optimization.
  • Digital Marketing: Managed social media channels, overseeing content creation, scheduling, and audience engagement. Conducted email marketing campaigns, leading to increased customer reach and engagement.
  • Ad Hoc Tasks: Demonstrated flexibility by effectively handling various ad hoc tasks and projects as needed, ensuring the smooth operation of daily operations and special initiatives.
  • Versatile Contributor: Adapted to diverse roles and responsibilities, indicating a readiness to take on new challenges and tasks beyond the outlined duties.

Customer Service Representative

Industry:

Retail / Merchandise

Employment Period:

June 2021 to February 2022 (7 Months)

Duties and Responsibilities:

  • Worked for an e-commerce retail company, providing exceptional customer service by handling inbound calls, resolving inquiries, and ensuring customer satisfaction.
  • Demonstrated adaptability by transitioning into email support in addition to managing inbound and outbound calls, effectively addressing customer concerns through multiple communication channels.

Real Estate Executive Virtual Assistant

Industry:

Property / Real Estate

Employment Period:

March 2022 to September 2023 (18 Months)

Duties and Responsibilities:

  • Personal Assistant to the CEO: Provided dedicated personal support to the CEO within the real estate industry, managing their schedule, handling confidential matters, and ensuring efficient daily operations.
  • Travel Arrangements and Personal Tasks: Managed travel arrangements, including booking flights, accommodations, and transportation, while also efficiently handling personal tasks such as online shopping for equipment and other necessities, ensuring the CEO's convenience and efficiency.
  • Financial Management: Managed financial activities using Xero/Quickbooks/Square/Wave, including budget tracking, expense reports, and invoice processing and income tracking.
  • Property Management: Actively contributed to property management by overseeing property maintenance, ensuring that properties were in excellent condition for guests and tenants. This included finding and managing suppliers for property upkeep, repairs, and renovations.
  • Guest support VA/ Rental VA: for guests and new tenants, ensuring seamless reservations and tenant satisfaction. Involves exceptional customer service.
  • Property sourcing
  • CRM   Management:   Effectively managed the   Customer   Relationship, ensuring accurate and up-to-date customer information for improved client interactions and enhanced guest experiences.
  • Digital Marketing: Managed digital marketing efforts, including social media management, creating   newsletters, and   email   marketing   campaigns,

Executive Assistant | Operations Assistant

Industry:

Education

Employment Period:

October 2023 to March 2024 (5 Months)

Duties and Responsibilities:

  • Software as a Service (SaaS) Company
  • Bookkeeping: Managed financial activities, including bookkeeping tasks, using Xero and Wave. Ensured accurate records of financial transactions, contributing to the company's fiscal stability. Handles accounts payable and accounts receivable.
  • Social Media Engagement: Orchestrated engaging social media strategies to enhance the company's online presence. Crafted and scheduled posts, fostering connections with the audience and promoting brand visibility.
  • CRM Management: Spearheaded the management of the Customer Relationship Management (CRM) system. Ensured accurate and up-to-date customer information, contributing to improved client interactions.
  • Market Analysis: Conducted comprehensive market analyses, providing valuable insights for strategic decision-making. Monitored industry trends and competitor activities, staying abreast of the evolving SaaS landscape.
  • Operations Support: Collaborated with cross-functional teams to optimize operational processes. Assisted in the development and execution of business strategies, contributing to overall efficiency.
  • Executive Support: Undertook responsibilities ranging from scheduling and meeting coordination to ad hoc tasks. Maintained a high level of confidentiality while handling sensitive information.

Executive Assistant | Operations Assistant

Industry:

Computer / Information Technology (Software)

Employment Period:

April 2024 to August 2025 (15 Months)

Duties and Responsibilities:

  • Client needs streamlining of his day to day operations.
  • Automations: Implemented and maintained automation systems to streamline repetitive tasks, improving efficiency and freeing up time for high-priority activities.
  • Organization: Maintained order in daily operations by coordinating schedules, handling correspondence, and managing tasks to ensure everything runs smoothly.
  • SOP Management and Creation: Made sure that every tasks and operations in the company is written in a document where they can update the document as they improve the process.
  • CRM Management: Managed the Customer Relationship Management (CRM) system, ensuring up-to-date client information and facilitating smooth communication and client relations.
  • Course Content Management: Oversaw the organization, updating, and distribution of course materials, ensuring that content is accessible and aligned with the coach's educational objectives.
  • Community Management: Managed multiple communities in different platforms where the Client has their social media presence. Managed engagements, reminders, and answers different questions.
  • Personal Assistance: Provided dedicated support to the coach, managing personal tasks, coordinating appointments, and handling day-to-day responsibilities to ensure the coach's time is optimized.

Executive Assistant

Industry:

Consulting (Business & Management)

Employment Period:

September 2024 to January 2025 (4 Months)

Duties and Responsibilities:

  • Bookkeeping: Managed financial records, including tracking expenses, invoicing clients, and reconciling accounts to ensure accurate financial reporting.
  • Social Media Management: Created and scheduled engaging content across various social media platforms, fostering community interaction and enhancing the coach’s online presence.
  • Automations: Implemented and maintained automation systems to streamline repetitive tasks, improving efficiency and freeing up time for high-priority activities.
  • Organization: Maintained order in daily operations by coordinating schedules, handling correspondence, and managing tasks to ensure everything runs smoothly.
  • CRM Management: Managed the Customer Relationship Management (CRM) system, ensuring up-to-date client information and facilitating smooth communication and client relations.
  • Course Content Management: Oversaw the organization, updating, and distribution of course materials, ensuring that content is accessible and aligned with the coach's educational objectives.
  • Personal Assistance: Provided dedicated support to the coach, managing personal tasks, coordinating appointments, and handling day-to-day responsibilities to ensure the coach's time is optimized.

Executive Assistant Bookeeper

Industry:

Accounting / Audit / Tax

Employment Period:

July 2021 to February 2022 (7 Months)

Duties and Responsibilities:

  • Digital Presence Enhancement: Executed SEO strategies and Yoast optimization for the firm's online content, improving visibility and attracting potential clients. 
  • Developed and maintained a blog to showcase the firm's expertise and insights in the accounting industry. •
  • Financial Management: Handled bookkeeping tasks to contribute to the financial stability of the firm. Used Xero, Wave and Zoho Books.
  • Strategic Communication: Curated and distributed monthly newsletters to keep clients informed about industry updates, tax advice, and firm highlights.
  • Personal Assistant: Provided dedicated support to the firm's owner and tax advisor in managing day-to-day tasks and priorities.
  • Assisted in personal matters, contributing to the overall efficiency and well-being of the owner.

Executive Assistant to a Coach

Industry:

Consulting (Business & Management)

Employment Period:

May 2024 to August 2024 (3 Months)

Duties and Responsibilities:

  • Coaching Business: Microsoft Related Apps Coaching and Tutorial
  • Project/Contract based. Client needs streamlining of his day to day operations.
  • Automations: Implemented and maintained automation systems to streamline repetitive tasks, improving efficiency and freeing up time for high-priority activities.
  • Organization: Maintained order in daily operations by coordinating schedules, handling correspondence, and managing tasks to ensure everything runs smoothly.
  • SOP Management and Creation: Made sure that every tasks and operations in the company is written in a document where they can update the document as they improve the process.
  • CRM Management: Managed the Customer Relationship Management (CRM) system, ensuring up-to-date client information and facilitating smooth communication and client relations.
  • Course Content Management: Oversaw the organization, updating, and distribution of course materials, ensuring that content is accessible and aligned with the coach's educational objectives.
  • Community Management: Managed multiple communities in different platforms where the Client has their social media presence. Managed engagements, reminders, and answers different questions.
  • Personal Assistance: Provided dedicated support to the coach, managing personal tasks, coordinating appointments, and handling day-to-day responsibilities to ensure the coach's time is optimized.

Education History

Field of Study:

Engineering (Mechanical)

Major:

Diploma in Mechanical Engineering Technology

Graduation Date:

July 22, 2022

Located In:

Philippines

License and Certification: :

N/A


Skills

ADVANCED ★★★

    .NET 2.0, Administrative Skills, Financial Reports, Executive Assistance, Executive Support, Digital Marketing, Social Media Management, Social Media Marketing, Account Management, Bookkeeping, Xero, QuickBooks, Project Management, Operations Management, Property Management, Customer Service, Email Support, Email Marketing, Personal Assistance, Email management, Calendar Management, Zoho CRM, Marketing automation, Website Management, Website Builder, CRM,

INTERMEDIATE ★★

    Project Management

Work at Home Capabilities:

  • Internet Bandwidth: Between 5mbps to 100mbps
  • Working Environment: Private Room
  • Speed Test Result: https://www.speedtest.net/result/15488326581
  • Internet Type: Fiber
  • Hardware Type: Laptop
  • Brand Name: ACER
  • Processor: Intel Core i5
  • Operating System: Windows 11

All-inclusive Rate: USD $8.65/hr

Ray

Candidate ID: 529861


ADVANCED

    Customer Service, IT Technical Support, Microsoft Office, Google Apps...

INTERMEDIATE

    Customer Experience, Technical Support, Phone Support, Escalations...

Employment Preferences

Availability:
Full Time Part Time
Preferred Timezone:
Hourly & Monthly Rate:
(inclusive of service fee)

*Plus GST for Australian Businesses

Part Time: $USD 7.18 per hour or $USD 622.35 per month

Full Time: $USD 8.65 per hour or $USD 1499.92 per month

Remote Staff Recruiter Comments

  • RJ has a bachelors degree in Computer Science and has been working for almost 8 years in the business process outsourcing companies handling roles such as Technical Support, Customer Service Representative, Process Associate, Lead Generation Specialist and back office admin, handling accounts such as IT Software, Warehouse, healthcare, financial and food delivery services. He has catered to US and UK Clients.
  • Within his 8 years professional work experiences in the BPO companies, he was promoted to SME, QA and Team Leader.
  • He was exposed to the following tasks:
    • Phone Support
    • Customer Service
    • Technical Support
    • Processing Claims
    • Shipment
    • Administrative tasks
  • He is proficient in using tools such as Microsoft Office, Google Apps, Programming languages: Visual Basic 6.0 and .net, PHP. Zendesk, Shopify and Amazon.
  • He can start ASAP, amenable to working ane shifts and open to any full-time or part-time roles.
Predictive Index Profile - Strategist

Strongest Behaviors
  • Proactivity in driving to reach goals while moving at a faster-than-average pace. Inquisitive about the world.
  • Relatively independent in taking action on their own ideas. Resourcefully works around most obstacles blocking completion of what they want to accomplish.
  • Eager for results, drive is for swift implementation. Works best in fast-paced environments offering a variety of activities, rather than routines.
  • Works at a faster-than-average pace, producing results in general accordance with schedules and “the book.”
  • Detail-oriented; typically makes and follows a plan to keep track of things and usually follows up to ensure completion.
Behavioral Summary

Ray John is an intense, results-oriented, self-starter whose drive and sense of urgency are tempered and disciplined by a concern for the accuracy and quality of the work. Their approach to activities and responsibilities will be well-thought-out, based on thorough analysis and detailed knowledge of all pertinent facts.

Strongly technically-oriented, has confidence in own professional knowledge and ability to get things done quickly and correctly. With experience, will develop a high level of expertise and will be very aware of mistakes committed by self or others. Ray John takes work and responsibilities very seriously and expects others to do the same.


Employment History

Customer experience executive

Industry:

Call Center / IT-Enabled Services / BPO

Employment Period:

September 2021 to October 2023 (25 Months)

Duties and Responsibilities:

  • Handle agents questions about the process
  • Answer escalations ticket if necessary, create hourly reports.
  • Review incoming tickets and properly dispose duplicate tickets

Lead Generation Specialist Transparent BPO Health card lead generation specialist

Industry:

Call Center / IT-Enabled Services / BPO

Employment Period:

February 2021 to August 2021 (6 Months)

Duties and Responsibilities:

Call customers that might need to upgrade their current health care subscription. Offer other health care products such as hearing aids and death insurances.

Technical Support Representative Cyber Security Analyst

Industry:

Call Center / IT-Enabled Services / BPO

Employment Period:

April 2023 to September 2023 (5 Months)

Duties and Responsibilities:

  • Troublesooting, downloading and installing ExpressVPN on Windows, iOS, Android, Mac and routers.

Customer Service Associate

Industry:

Call Center / IT-Enabled Services / BPO

Employment Period:

September 2022 to March 2023 (6 Months)

Duties and Responsibilities:

  • Review claims and provide correct medical codes so Insurance company can understand the decisions on claims.

Technical Service Representative

Industry:

Call Center / IT-Enabled Services / BPO

Employment Period:

November 2020 to February 2021 (3 Months)

Duties and Responsibilities:

  • Correct product dimentions, Check product stocks in Shopify/Amazon and other selling platforms. Review and direct product that needs to be replaced or reorder.

Customer Service Associate Concentrix

Industry:

Call Center / IT-Enabled Services / BPO

Employment Period:

February 2019 to February 2020 (12 Months)

Duties and Responsibilities:

  • Process payment, Lost and stolen card reports and review their montly statements.

Customer Service Representative

Industry:

Call Center / IT-Enabled Services / BPO

Employment Period:

October 2018 to February 2019 (4 Months)

Duties and Responsibilities:

  • Review orders, check order status and resolve any problem with the food that was delivered to the customers.

Process Associate

Industry:

Call Center / IT-Enabled Services / BPO

Employment Period:

June 2017 to May 2018 (11 Months)

Duties and Responsibilities:

  • Process payment, Lost and stolen card reports and offer sales or upgrades to their existing credit cards.

Technical Service Representative II

Industry:

Call Center / IT-Enabled Services / BPO

Employment Period:

September 2015 to May 2017 (20 Months)

Duties and Responsibilities:

  • Troublesooting, downloading and installing office/windows apps on computers.

Education History

Field of Study:

Computer Science/Information Technology

Major:

Balanga City, Bataan

Graduation Date:

March 27, 2015

Located In:

Philippines

License and Certification: :

N/A


Skills

ADVANCED ★★★

    Customer ServiceIT Technical SupportMicrosoft OfficeGoogle Apps

INTERMEDIATE ★★

    Customer Experience, Technical Support, Phone SupportEscalationsQuality AssuranceCustomer ServiceLead Generation

Work at Home Capabilities:

  • Internet Bandwidth: Greater than 100mbps
  • Working Environment: Private Room
  • Speed Test Result: https://www.speedtest.net/result/15514306400
  • Internet Type: Fiber
  • Hardware Type: Desktop
  • Brand Name: Asrock
  • Processor: Ryzen 5 3500x
  • Operating System: Windows 11

All-inclusive Rate: USD $7.67/hr

Grace

Candidate ID: 529776


ADVANCED

    Customer Service, Data Collection, Finance, Data Entry...

INTERMEDIATE

    ...

Employment Preferences

Availability:
Full Time
Preferred Timezone:
Australian Western Standard Time Australian Central Standard Time Australian Eastern Standard Time
Hourly & Monthly Rate:
(inclusive of service fee)

*Plus GST for Australian Businesses

Full Time: $USD 7.67 per hour or $USD 1329.77 per month

Remote Staff Recruiter Comments

  • Grace has been working for more than ten years in various BPO companies. She was previously a Customer Service Representative, Debt Advocate, E-commerce Customer Service Associate, and Collections Agent and was promoted as a Team Performance Manager/Team Leader where she handled escalations and provided coaching and quality assurance.
  • She has been providing customer support via emails, phone calls, and chats to the US, AU, and European clients.
  • Overall, she is competent in performing the following tasks:
    • Collections
      • collecting debts, skip tracing, data entry, investigating, negotiating, and coordinating with banks
    • E-commerce
      • provide product knowledge, track orders, update subscriptions, process billing/payments, process cancellations of orders
  • She is proficient with Debtrak, ZOHO CRM, Zendesk, Georgias, and Shopify.
  • She is available to start immediately.
Predictive Index Behavioral Profile - Controller
https://www.predictiveindex.com/reference-profile/controller/


Strongest Behaviors
  • Detail-oriented and thorough; works to ensure things don’t fall through the cracks and follows up to ensure they’re done properly and on time.
  • Driven to protect the company against risk by thoroughly leveraging their background and strictly following “the book.”
  • Cautious; follows a well-established and proven plan to avoid making mistakes. Does the background research necessary to have proof to support decisions before action is taken.
Behavioral Summary
Grace Ann is a self-disciplined, conscientious person who will develop a high degree of expertise and skill in a specialized job. She has the drive to get things done right and in accordance with established standards of accuracy and quality.

She is a conservative and analytical person who respects traditional organizational values. Reserved, serious, and thoughtful about everything to be done, is a no-nonsense worker who worries about getting things exactly right. Never superficial, will make sure that she knows what she is talking about before speaking. Needs a lot of certainty and structure in her work so that it meets very high, specific quality standards.


Employment History

Customer Service Representative

Industry:

Call Center / IT-Enabled Services / BPO

Employment Period:

May 2009 to April 2011 (23 Months)

Duties and Responsibilities:

  • Handling multiple types of calls from members, businesses, and dealers.
  • Meeting designated goals for AHT (Average Handling Time) per call in a high-volume call center
  • Utilizing complex internet and software platforms while maintaining a high level of professionalism and customer service.
  • Enroll the vehicle, input personal subscriber information to a new or current account, and activate the OnStar service.
  • Present offers to customers to encourage upgrade and or purchase of additional OnStar service.

Customer Service Representative

Industry:

Call Center / IT-Enabled Services / BPO

Employment Period:

May 2011 to July 2012 (14 Months)

Duties and Responsibilities:


We answer incoming calls for our customer subscription inquiries such as follows:
  • Certain channels not working which may require basic troubleshooting or a subscription upgrade.
  • Customers calling to cancel the service or downgrade their subscription, which we either assist to a different subscription or transfer to the retention team.
  • Upsell customer to a new radio subscription or encourage them to upgrade their existing one.
  • Assist customers to understand their basic billing inquiries.

Debt Collector

Industry:

Property / Real Estate

Employment Period:

March 2012 to June 2023 (135 Months)

Duties and Responsibilities:

  • Contact current and previous tenants to collect outstanding rent.
  • Discuss and collect fees for any damages incurred by tenants during their occupancy
  • Discuss to customers how their debts will impact their credit file and the benefits of settling their debts

Team Performance Manager

Industry:

Banking / Financial Services

Employment Period:

August 2015 to April 2021 (68 Months)

Duties and Responsibilities:

  • Develop strategies and structures that will make my work and my team's work effective and efficient.
  • Perform quality and compliance audit activities for corrective plans. This is to ensure I am able to supervise all processes and procedures.
  • Make calls to all types of overdue accounts and discuss an efficient flexible option that suits customer's financial situation.
  • Achieve goals or target set in a timely manner.

Debt Advocate

Industry:

Banking / Financial Services

Employment Period:

August 2021 to December 2022 (16 Months)

Duties and Responsibilities:

  • Create a summary of the investigation of the responsible lending obligation via email to banks.
  • Discuss disputes and negotiate mutually beneficial outcomes through a settlement with banks.
  • Provide consistent updates on the investigation process to banks via email
  • Contact banks via email to request for missing credit disclosure or application requirements

Customer Service Representative

Industry:

Retail / Merchandise

Employment Period:

April 2021 to February 2023 (22 Months)

Duties and Responsibilities:

Provide assistance in product knowledge, tracking updates, payment queries, offering promos, cancellation of orders, upgrading/downgrading of subscriptions and
order/billing disputes via email and chat.

Chat Support Representative

Industry:

Banking / Financial Services

Employment Period:

January 2023 to July 2023 (6 Months)

Duties and Responsibilities:

  • Responding to customer's emails with different concerns. I handled Peer-to-peer issues such as crypto disputes
  • Guiding users on how to buy and sell crypto
  • Providing market updates according to their place of origin
  • Handle and resolve appeals against possible scammers

Customer Service Agent

Industry:

Others

Employment Period:

October 2007 to April 2009 (18 Months)

Duties and Responsibilities:

  • Assist and process customers' credit card applications over the phone.
  • Once approved, we offer insurance and bank card transfers. If declined, we politely advise them and encourage them to re-apply after a certain number of months.
  • We must meet a certain average handling time per call.

Education History

Field of Study:

Business Studies/Administration/Management

Major:

Supply Chain Management

Graduation Date:

January 2, 2006

Located In:

Philippines

License and Certification: :

N/A


Skills

ADVANCED ★★★

    Customer Service, Data Collection, Finance, Data Entry, Debt settlement, Administrative Support,

INTERMEDIATE ★★


Work at Home Capabilities:

  • Internet Bandwidth: Between 5mbps to 100mbps
  • Working Environment: Private Room
  • Speed Test Result: https://www.speedtest.net/result/15471336183
  • Internet Type: Fiber
  • Hardware Type: Laptop
  • Brand Name: Lenovo
  • Processor: 11th Gen Intel(R) Core(TM) i5-1135G7 @ 2.40GHz 2.42 GHz
  • Operating System: Windows 11

All-inclusive Rate: USD $9.14/hr

Ma.

Candidate ID: 529768


ADVANCED

    Administrative Skills, Executive Assistance, Graphic Design, Hootsuite...

INTERMEDIATE

    Business Management, Social Media Management, Paralegal, Outsourcing...

Employment Preferences

Availability:
Full Time Part Time
Preferred Timezone:
Australian Western Standard Time Australian Central Standard Time Australian Eastern Standard Time
Hourly & Monthly Rate:
(inclusive of service fee)

*Plus GST for Australian Businesses

Part Time: $USD 9.14 per hour or $USD 792.50 per month

Full Time: $USD 9.14 per hour or $USD 1585.00 per month

Remote Staff Recruiter Comments

  • Justine has been working for almost 3 years handling roles such as Admin Operations Assistant/Case Manager Virtual Assistance, Executive Admin Assistant, Content Creator Virtual Assistance, Quality Assurance Virtual Assistance and Operations Customer Service Representative in the Business Process Outsourcing Company, Construction Firm, Law Firm, e-commerce, affiliate marketing, solar business, digital marketing and financial services. She was able to cater clients from US and UK. 
  • She was exposed to the following tasks:
    • Executive Virtua Assistance
    • Accounting
    • Appointment Setting
    • Sales Lead Generation
    • Property Management
    • Amazon Product Research
    • Legal Assistance
    • Payroll
    • Calendar management
    • Graphic design
    • Customer Service
    • Social media management
    • Bookkeeping
    • Invoicing
    • Contract Management
    • Handled a team (web developers,graphic designers, an SEO analyst, social media specialists, paid media specialists, digital marketing specialists)
    • Admnistrative tasks
  • She is proficient in using tools such as: Adobe Express
    • Asana
    • Canva
    • CapCut
    • Calendly
    • Clickup
    • Eventbrite
    • Google Data Studio
    • Google Analytics
    • Google Trends
    • Last Pass
    • Lucid Chart
    • OneDrive
    • Panda Docs
    • Quickbooks
    • Shopify
    • Slack
    • Trello
    • Toggl
    • SuperHuman
    • Helium 10
    • HootSuite
    • Hubstaff
    • Loom
    • LinkedIn Navigator
    • Monday.com
    • MS Word/Excel
    • MyCase
    • Notion
    • WooCommerce
    • Xero
    • Zappier
    • Zoom
    • Flodesk
    • Call Log Tracking Metrics
    • Animaker
    • Chat GPT
    • Tube Buddy
  • She can start ASAP, amenable to working any shifts and open to any full-time or part-time roles.
Predictive Index Profile - Specialist

Strongest Behaviors
  • Formal, reserved, introspective, and skeptical of new people; requires “proof” to build trust in new people.
  • Detail-oriented and precise; follow-through is deep and literal to ensure tasks were completed in accordance with quality standards.
  • Operationally, as opposed to socially, focused. Thinks, in specific terms, about what needs to be done and how to do it accurately and flawlessly; follows, in a literal way, that execution plan.
  • Careful with rules; precise, "by the book", fast-paced, and literal in interpreting rules, schedules and results.
Behavioral Summary

Ma Justine is a very conscientious person, particularly attentive to, careful of, and accurate with the details involved in the job. Identifies problems, and enjoys solving them, particularly within own area of expertise.

Reserved, serious, and always concerned with the exact correctness of the work. Self-discipline, sense of duty, and respect for authority and tradition are strong qualities in Ma Justine, who takes responsibilities very seriously.

With experience and/or training, Ma Justine will develop a high level of specialized expertise and efficiency. Disciplined and dedicated to the job and the company. Work pace is somewhat faster-than-average, and Ma Justine is motivated by a real concern for getting work done on time and correctly. Discipline and circumspect thinking will lend caution to decision-making; plans ahead, double checks, and follows up carefully on decisions and actions.


Employment History

Admin Operations Assistant/Case Manager VA

Industry:

Law / Legal

Employment Period:

August 2021 to February 2022 (6 Months)

Duties and Responsibilities:

  • Provided Admin/Executive/Workforce services such as productivity monitoring ofemployees, attendance, payroll, contracts, sending memos, providing/creating logincredentials for new hires, onboarded/offboarded staff, and fixed disputes and otherwork-related concerns.
  • Sending/Booking calendar meetings and invites.
  • Creating/Implementing company policies.
  • Sending/presenting reports to the CEO.
  • Assigned in recruitment to create graphics and posters for the current campaign.
  • Sourced talents from LinkedIn, Indeed, and Online Jobs.
  • Created talent descriptions and duties for our next hire/candidate.
  • Provided bookkeeping services as well using Quickbooks and Panda Docs.
  • Reporting to the VP every week for the employees and team performance.
  • Managed and scheduled social media postings for FB, IG, and TikTok.
  • Worked closely with the division managers of each department to discuss the agenda forthe week, the coming week, and the entire month. Discussing what things should beprioritized first to improve the company's performance and sales.
  • Develop technical and business requirements and always strive to deliver intuitive anduser-centered solutions.
  • Filed pleadings, and called court districts to confirm the case’s status and if the files fromus had been received successfully a week before the pleading day.
  • Managed/Organized files in OneDrive and MyCase making sure that the tags for clientsare correct, if whose we currently working on, and the cases we closed.
  • Created/Sent invoices to clients and follow-ups.

Executive Admin Assistant Content Creator VA

Industry:

Advertising / Marketing / Promotion / PR

Employment Period:

April 2021 to August 2021 (4 Months)

Duties and Responsibilities:

  • Provided Admin/Executive assistant services such as calendar management, and taking down notes during the meetings.
  • Managed the team and had meeting with them to know the status of the work their doing.
  • Wrote contents for a niche, for example: airconditioner with a heater. In the content I wrote I make sure to put the pros and cons and reviews from the customer and what makes it better with the other brand, etc.,
  • Product Research and product listings on Amazon.

Quality Assurance VA

Industry:

Construction / Building / Engineering

Employment Period:

May 2020 to April 2021 (11 Months)

Duties and Responsibilities:

  • Assigned on filtering/sorting the recorded calls of the centers that worked for the companies we worked with.
  • Made sure that the tags and notes written on the call logs are all correct. If in case it is not correct I need to call the center and make sure to follow up on the concern of the client who called especially after a hurricane has passed.
  • Tracked clients' status and concerns on a spreadsheet, if it has been resolved, need urgency, or need to be resolved within the day or specific day.
  • Managed the KPI monthly investment or reports for the Organic Page, PPC, and FB using Google Data Studio.
  • Sent reports to the CEO and account managers.

Operations Customer Service Representative

Industry:

Call Center / IT-Enabled Services / BPO

Employment Period:

January 2019 to April 2020 (15 Months)

Duties and Responsibilities:

  • Explained and educated the breakdown of the client's finances and billings.
  • Collected and follow up on payments of clients'. Documented conversations with clients. Offered new rate plans, devices, and mobile accessories to make sales.
  • Provided troubleshooting and basic IT resolutions to clients that are having issues with their devices, plans, etc.,

Admin Executive Assistant/Accounting/Bookkeeping Assistant

Industry:

Property / Real Estate

Employment Period:

July 2023 to April 2024 (9 Months)

Duties and Responsibilities:

  • Provided Admin and Accounting/Bookkeeping assistance to track income and expense. 
  • Created a new MS Excel major accounting sheet. 
  • Present accounting reports for my boss’ business and personal accounting. 
  • Reconciled reports using Xero. Reconciled reports using Xero. 
  • Add products to the Shopify store.
  • Performed monthly rate analysis for properties.
  • Sending/Booking calendar meetings and invites. 
  • Created operations manual for the processes.
  • Done market comparison research.
  • Helped on tracking current propery auctions.

Office Administrative Assistant

Industry:

Construction / Building / Engineering

Employment Period:

May 2024 to August 2024 (3 Months)

Duties and Responsibilities:

  • Maintain and update records accurately and efficiently.
  • General administration including inbox management and drafting correspondence
  • Assist in compiling professional documents, presentations, reports, letters & documents.
  • Process bills for payment (purchase orders, approvals, payment processing, remittances, new supplier setup).
  • Contribute to bookkeeping tasks like account reconciliations, journal entries and monthly/weekly client updates.
  • Perform payroll processing and timesheet entry accurately and on time.

OPERATIONS CUSTOMER SERVICE REPRESENTATIVE

Industry:

Call Center / IT-Enabled Services / BPO

Employment Period:

January 2019 to November 2020 (22 Months)

Duties and Responsibilities:

My duties here was answering incoming calls, and assisting clients in their billing, finance, collecting payments, perform basic technical assistance to client and sales.

OPERATIONS CUSTOMER SERVICE REPRESENTATIVE

Industry:

Employment Period:

January 2019 to November 2020 (22 Months)

Duties and Responsibilities:

My duties here was answering incoming calls, and assisting clients in their billing, finance, collecting payments, perform basic technical assistance to client and sales.

VIRTUAL ASSISTANT/QUALITY ASSURANCE

Industry:

Advertising / Marketing / Promotion / PR

Employment Period:

May 2020 to April 2021 (10 Months)

Duties and Responsibilities:

  • Managed social media KPI monthly reports, keyword reports, analytic and statistic reports.
  • Coordinated and worked closely with account managers for the social media financial reports(total investments/spent) and inventory.

VIRTUAL ASSISTANT/QUALITY ASSURANCE

Industry:

Employment Period:

January 1970 to April 2021 (615 Months)

Duties and Responsibilities:

Managed social media KPI monthly reports, keyword reports, analytic and statistic reports. Coordinated and worked closely with account managers for the social media financial reports(total investments/spent) and inventory.

ADMINISTRATIVE ASSISTANT/CASE MANAGER

Industry:

Computer / Information Technology (Software)

Employment Period:

August 2021 to February 2022 (5 Months)

Duties and Responsibilities:

  • Provided a range of administrative and executive support services, including employee productivity monitoring, attendance tracking, payroll management, and resolving work-related concerns.
  • Handled recruitment, created talent descriptions, and sourced candidates from platforms like LinkedIn, Indeed, and Online Jobs.
  • Managed calendars, scheduled meetings, and presented reports to the CEO and VP.
  • Assisted with onboarding/offboarding, created company policies, and designed graphics for recruitment campaigns.
  • Delivered bookkeeping services using QuickBooks and Panda Docs. Managed social media content for Facebook, Instagram, and TikTok.
  • Organized files in OneDrive and MyCase, ensuring accurate tagging, and prepared invoices for clients.
  • Regularly collaborated with department managers to prioritize tasks and drive company performance.

ADMINISTRATIVE ASSISTANT/CASE MANAGER

Industry:

Employment Period:

January 1970 to February 2022 (625 Months)

Duties and Responsibilities:

Provided a range of administrative and executive support services, including employee productivity monitoring, attendance tracking, payroll management, and resolving work-related concerns. Handled recruitment, created talent descriptions, and sourced candidates from platforms like LinkedIn, Indeed, and Online Jobs. Managed calendars, scheduled meetings, and presented reports to the CEO and VP. Assisted with onboarding/offboarding, created company policies, and designed graphics for recruitment campaigns. Delivered bookkeeping services using QuickBooks and Panda Docs. Managed social media content for Facebook, Instagram, and TikTok. Organized files in OneDrive and MyCase, ensuring accurate tagging, and prepared invoices for clients. Regularly collaborated with department managers to prioritize tasks and drive company performance.

SALES ADVISOR 1

Industry:

Call Center / IT-Enabled Services / BPO

Employment Period:

August 2022 to February 2023 (6 Months)

Duties and Responsibilities:

  • Provided customer service to HP clients offering advice to purchase the products that are suitable to their needs and budget. 
  • Educated the features of the product to customers and addressed concerns and inquiries as well as resolving complaints.

SALES ADVISOR 1

Industry:

Employment Period:

January 1970 to Present

Duties and Responsibilities:

Provided customer service to HP clients offering advice to purchase the products that are suitable to their needs and budget. - Educated the features of the product to customers and addressed concerns and inquiries as well as resolving complaints.

CUSTOMER SERVICE ASSOCIATE

Industry:

Call Center / IT-Enabled Services / BPO

Employment Period:

January 2024 to June 2024 (5 Months)

Duties and Responsibilities:

  • Provided support to Virgin Media Business clients by resolving issues related to their routers and WiFi connectivity.
  • This involved performing IT procedures and basic coding to improve router functionality and enhance signal strength.
  • Key responsibilities included troubleshooting and sending signals remotely to the client's router, scheduling engineer or technician visits for issues that couldn't be resolved remotely, and ensuring timely follow-ups to address client concerns effectively and data entry.

CUSTOMER SERVICE ASSOCIATE

Industry:

Employment Period:

January 2024 to June 2024 (5 Months)

Duties and Responsibilities:

Provided support to Virgin Media Business clients by resolving issues related to their routers and WiFi connectivity. This involved performing IT procedures and basic coding to improve router functionality and enhance signal strength. Key responsibilities included troubleshooting and sending signals remotely to the client's router, scheduling engineer or technician visits for issues that couldn't be resolved remotely, and ensuring timely follow-ups to address client concerns effectively and data entry.

ADMIN BOOKKEEPING ASSISTANT

Industry:

Property / Real Estate

Employment Period:

July 2023 to January 2025 (18 Months)

Duties and Responsibilities:

  • Provided administrative and bookkeeping support, including tracking income and expenses, creating a comprehensive accounting sheet in MS Excel, and preparing reports for both business and personal accounting.
  • Reconciled accounts using Xero, managed product listings on Shopify, and conducted monthly rate analysis for properties.
  • Scheduled meetings, created an operations manual for business processes, performed market comparison research, and assisted in tracking property auctions.

ADMIN BOOKKEEPING ASSISTANT

Industry:

Employment Period:

July 2023 to January 2025 (18 Months)

Duties and Responsibilities:

Provided administrative and bookkeeping support, including tracking income and expenses, creating a comprehensive accounting sheet in MS Excel, and preparing reports for both business and personal accounting. Reconciled accounts using Xero, managed product listings on Shopify, and conducted monthly rate analysis for properties. Scheduled meetings, created an operations manual for business processes, performed market comparison research, and assisted in tracking property auctions.

ADMIN ASSISTANT/BOOKKEEPER/SOCIAL MEDIA MANAGER VA

Industry:

Construction / Building / Engineering

Employment Period:

April 2024 to July 2025 (15 Months)

Duties and Responsibilities:

  • Provided administrative and executive support, created graphics, soc med strategies and content posting, SEO and hashtag research for profile visibility, handled bookkeeping, payroll, edited/drafted and managed project coordination.
  • Used RingCentral to make phone calls, follow-ups, and callbacks to request estimates for projects based on the client's renovation needs.
  • I gathered estimates and recorded them in a Google Sheet to track which company offered the best price. I also prepared proposals using JobTread.
  • Used QuickBooks to create and send invoices to clients.
  • Created content for social media, including before-and-after photos, videos, and work-in-progress updates.

ADMIN ASSISTANT/BOOKKEEPER/SOCIAL MEDIA MANAGER VA

Industry:

Employment Period:

April 2024 to July 2025 (15 Months)

Duties and Responsibilities:

Provided administrative and executive support, created graphics, soc med strategies and content posting, SEO and hashtag research for profile visibility, handled bookkeeping, payroll, edited/drafted conand managed project coordination. Used RingCentral to make phone calls, follow-ups, and callbacks to request estimates for projects based on the client's renovation needs. I gathered estimates and recorded them in a Google Sheet to track which company offered the best price. I also prepared proposals using JobTread. Used QuickBooks to create and send invoices to clients. Created content for social media, including before-and-after photos, videos, and work-in-progress updates.

Education History

Field of Study:

Marketing

Major:

Marketing

Graduation Date:

January 1, 2011

Located In:

Philippines

License and Certification: :

N/A


Skills

ADVANCED ★★★

    Administrative Skills, Executive Assistance, Graphic Design, Hootsuite, Bookkeeping,

INTERMEDIATE ★★

    Business Management, Social Media Management, Paralegal, Outsourcing, Shopify, Graphic Design, Accounting, Bookkeeping, Virtual Assistant Skills, Executive Support, Appointment Setting, Lead Generation, B2B Marketing, B2C Marketing, Facebook Marketing, Online Marketing, Social Media Marketing, Telemarketing, Product Listing, Amazon Product Research, GraphicsLegal ConsultingCustomer ServiceAdministrative SupportSEO

Work at Home Capabilities:

  • Internet Bandwidth: Greater than 100mbps
  • Working Environment: Private Room
  • Speed Test Result: N/A
  • Internet Type: Fiber
  • Hardware Type: Laptop
  • Brand Name: MacBook Air
  • Processor: 1.1 GHz Dual-Core Intel Core i3
  • Operating System: MacOS X

All-inclusive Rate: USD $8.65/hr

Michile

Candidate ID: 528578


ADVANCED

    Administrative Support, Virtual Assistant Skills, Oracle, Microsoft Dynamics...

INTERMEDIATE

    Administrative Support...

Employment Preferences

Availability:
Full Time Part Time
Preferred Timezone:
Australian Western Standard Time Australian Central Standard Time Australian Eastern Standard Time New Zealand Daylight Time
Hourly & Monthly Rate:
(inclusive of service fee)

*Plus GST for Australian Businesses

Part Time: $USD 7.67 per hour or $USD 664.88 per month

Full Time: $USD 8.65 per hour or $USD 1499.92 per month

Remote Staff Recruiter Comments

  • Mich has a bachelor's degree in Entrepreneurship and has been working for almost 9 years handling and perfoming roles such as Executive Virtual Assistant, Accounting Staff, Customer Service Representative, Property Specialist, Purchasing Staff, Purchasing Officer, Product Research and Administrative Assistant working in the industries such as Real-Estate, BPO (Retail Account) and Cooperatives. She has catered to US and Australian Clients.
  • She was exposed to the following tasks:
    • Phone Support 
    • Accounting
    • Order Management
    • Invoicing
    • Purchasing
    • Data Entry
    • Amazon Seller Central Management 
    • Web Research
    • Product Research
    • Social Media Management
    • Photo Editing
    • Appointment Setting
    • B2B Lead Generation
    • Email and SMS  Management 
    • Administrative Tasks
  • She is proficient in using tools such as:
    • Oracle Netsuite System
    • Microsoft Dynamix AX
    • Amazon Seller Central
    • Monday.com
    • Hi-Pages
    • Houzz
    • QUICKBOOKS
    • XERO - 3 months 
    • Invoice2go
    • INVENTORY LAB
    • Microsoft Office Products
    • Google Docs
    • Discord
    • Slack
    • Canva
    • Keap Infusionsoft CRM
    • Shopify - 9 months
    • FB | IG | Linked In | Wordpress
  • She can start ASAP, amenable to working any shifts and open to any full-time and part-time roles.
Predictive Index Profile - Altruist

Strongest Behaviors
  • Proactively connects quickly to others; open and sharing. Builds and leverages relationships to get work done.
  • Comfortably fluent and fast talk, in volume. Enthusiastically persuades and motivates others by considering their point of view and adjusting delivery.
  • Collaborative; usually works with and through others. Intuitive understanding of team cohesion, dynamics, and interpersonal relations.
  • Socially-focused, naturally empathizes with people, easily seeing their point of view or understanding their emotions. Positive, non-threatening communication.
  • Teaches and shares; often working collaboratively with others to help in any capacity.
Behavioral Summary

Unassuming, unselfish and has a genuine interest in other people and a strong, intuitive understanding of them. Outgoing and friendly, they enjoy working with others and is lively, warm company.

A pleasant and extraverted person, Michile is an effective communicator, able to stimulate and motivate others while being aware of and responsive to their needs and concerns. Their congenial personality and friendly, interested attitude make them readily approachable. Michile gets along easily with a wide variety of people.

Their drive is directed at working with and for others. They derive particular satisfaction from doing things for others, the company, management, the team, and for the company’s customers. Cooperative and willing, this individual can be a particularly effective teacher and communicator of the company’s policies, programs, and systems.


Employment History

JOINERY SERVICES FAMILY BUSINESS - Australian Client

Industry:

Others

Employment Period:

January 2023 to October 2023 (9 Months)

Duties and Responsibilities:

  • Data Entry - updating of Lead Generation status on Monday.com
  • Encoding Leads from Hi Pages, Houzz, Insil, SMS, Shopify, Facebook and Email Leads transferred tomonday.com
  • Email and SMS Management - replying to customers messages via Email and responding via SMS
  • Lead Generation - Research on various topics.
  • Adding Products on Shopify
  • Creating Invoice via Invoice2go.com

SOCIAL MEDIA MANAGER

Industry:

Property / Real Estate

Employment Period:

January 2023 to September 2023 (8 Months)

Duties and Responsibilities:

  • Create Canva Designs
  • Social Media Management (FB Personal, FB Page, IG and Facebook Group)
  • Create and Send Email Broadcast to Clients

ADMINISTRATIVE/EXECUTIVE VA

Industry:

Retail / Merchandise

Employment Period:

June 2022 to January 2023 (7 Months)

Duties and Responsibilities:

  • Data Entry
  • Email Management
  • Inventory Management
  • Cash Flow Creation
  • Seller Central Management
  • Payroll Processing

PRODUCT RESEARCHER VA

Industry:

Retail / Merchandise

Employment Period:

January 2022 to June 2022 (5 Months)

Duties and Responsibilities:

  • Daily Product Sourcing of items to be soldin Amazon.
  • Search, analyze, and evaluate online suppliers and their product categories/product range, in line withthe client’s considered profit and sales targets as well as budget.
  • Analyze profit performance of products and evaluate profitability trends as well as pricing strategy, usingvarious tools such as Keepa, FBA Multi-Tool, BuyBotPro, and SAS
  • Data Entry
  • Providing good deal with client's criteria of 3$ Profit, 30% ROI, 150,000 BSR.

PURCHASING OFFICER

Industry:

Others

Employment Period:

August 2018 to February 2020 (18 Months)

Duties and Responsibilities:

  • Data Entry
  • Email Management
  • Online buying of Purchase Requests
  • Purchase order creation using Microsoft Dynamics AX System.
  • Monitoring of all the purchased items from the supplier (status or each ordered items)
  • Coordinates with Contractors and Suppliers about the Company's incoming Project
  • Process Supplier and Contractor Payment.
  • Supervise
  • Project implementation.
  • Evaluate Contractor and Supplier's financial capacity (getting the total assets, liabilities and owners equity)

PURCHASING STAFF

Industry:

Property / Real Estate

Employment Period:

May 2016 to July 2018 (26 Months)

Duties and Responsibilities:

  • Data Entry
  • Process Purchase Orders using Oracle Netsuite System
  • Evaluates Suppliers and Contractors Pre-Qualification Requirements.
  • Receiving of Suppliers Concerns (Via Telephone & Email Communication)
  • Handles Project biddings (Sends Invitation to Bid and Notice and Meeting Minutes to Supplier, Managerand CEO)
  • Preparing Supplier invoices for endorsement to the accounting department for payments.
  • Handles Pre-Bidding Conference and Technical Alignment.

ADMINISTRATIVE PROPERTY SPECIALIST

Industry:

Property / Real Estate

Employment Period:

May 2015 to May 2016 (12 Months)

Duties and Responsibilities:

  • Receiving of inquiries from clients and investors and assisting them in their concerns.
  • Sales and Marketing
  • Property listings, interview prospective clients, accompany clients to property site, discuss conditions ofsale, and draw up real estate contracts.
  • Preparing documents such as representation contracts, purchase agreements, closing statements, deedsand leases.
  • Saturation, Telemarketing and Manning.
  • Appointment Setting
  • Processing of Documents and Payments of Clients.

CUSTOMER SERVICE REPRESENTATIVE

Industry:

Call Center / IT-Enabled Services / BPO

Employment Period:

October 2014 to April 2015 (6 Months)

Duties and Responsibilities:

  • Receiving customer complaints and responding to customer inquiries.
  • Processing of Customer Orders.
  • Recording details of comments, inquiries, complaints, and actions taken.
  • Ensuring customer satisfaction.

ADMINISTRATIVE ACCOUNTING STAFF

Industry:

Others

Employment Period:

April 2014 to October 2014 (6 Months)

Duties and Responsibilities:

  • Assist members inquiry and updates members contribution and loanable amount.
  • Updates Journal entries and posting to the ledger.
  • Processing, Preparation and Releasing of cheque.
  • Prepares financial reports.

Education History

Field of Study:

Business Studies/Administration/Management

Major:

Entrepreneurship

Graduation Date:

January 1, 2014

Located In:

Philippines

License and Certification: :

N/A

Field of Study:

Computer Science/Information Technology

Major:

Information Technology

Graduation Date:

January 1, 2011

Located In:

Philippines

License and Certification: :

N/A


Skills

ADVANCED ★★★

    Administrative Support, Virtual Assistant Skills, Oracle, Microsoft Dynamics, Amazon, QuickBooks, Xero, Microsoft Office, Google Apps, Slack, Canva, CRM, Shopify,

INTERMEDIATE ★★

    Administrative Support

Work at Home Capabilities:

  • Internet Bandwidth: Between 5mbps to 100mbps
  • Working Environment: Private Room
  • Speed Test Result: N/A
  • Internet Type:
  • Hardware Type: Laptop
  • Brand Name: Lenovo
  • Processor: 12th Gen Intel(R) Core(TM) i5-12450H 2.00GHz
  • Operating System: Windows 11

All-inclusive Rate: USD $7.18/hr

JESSICA

Candidate ID: 527652


ADVANCED

    QuickBooks, Google Apps, Microsoft Office, Skype...

INTERMEDIATE

    Xero Accounting, Canva, Logistics...

Employment Preferences

Availability:
Part Time Full Time
Preferred Timezone:
Australian Western Standard Time Australian Central Standard Time Australian Eastern Standard Time New Zealand Daylight Time Hawaii Standard Time Alaska Standard Time US Mountain Standard Time US Central Standard Time US Eastern Standard Time UK London
Hourly & Monthly Rate:
(inclusive of service fee)

*Plus GST for Australian Businesses

Part Time: $USD 7.67 per hour or $USD 664.88 per month

Full Time: $USD 7.18 per hour or $USD 1244.69 per month

Remote Staff Recruiter Comments

Jessica is a seasoned professional with extensive experience in various facets of administrative support, travel management, and procurement. Known for her comprehensive assistance to executives, she excels in:

  • Managing schedules and appointments
  • Coordinating and managing travel arrangements for staff and expatriates
  • Facilitating the purchase orders, billing, inventory, and logistics using Quickbooks
  • Handling import/export, legal documents, and data filing
  • Utilizing the Attendance Management System for tracking
  • Responding to phone calls, emails, and various administrative tasks
She is open to part-time positions and can start one week after getting hired
 

Predictive Index Behavioral Profile - Altruist

Strongest Behaviors:

  • Socially-focused, naturally empathizes with people, easily seeing their point of view or understanding their emotions. Positive, non-threatening communication.
  • Teaches and shares; often working collaboratively with others to help in any capacity.
  • Accommodating; most comfortable working with others, often puts team/company goals before personal goals. Promotes teamwork by actively sharing authority.
  • Drive to protect the company against risk by doing things in general accordance with established standards.
Behavioral Summary:

Unassuming, unselfish and has a genuine interest in other people and a strong, intuitive understanding of them. Outgoing and friendly, they enjoy working with others and is lively, warm company.

A pleasant and extraverted person, Jessica is an effective communicator, able to stimulate and motivate others while being aware of and responsive to their needs and concerns. Her congenial personality and friendly, interested attitude makes her readily approachable. Jessica gets along easily with a wide variety of people.

Her drive is directed at working with and for others. She derives particular satisfaction from doing things for others, the company, management, the team, and for the company’s customers. Cooperative and willing, she can be a particularly effective teacher and communicator of the company’s policies, programs, and systems.

 

Employment History

PURCHASER

Industry:

Construction / Building / Engineering

Employment Period:

January 2017 to March 2023 (74 Months)

Duties and Responsibilities:

  • To ensure cost savings, consider suppliers that offer a balance between quality and affordability
  • Evaluate proposals and quotations using a tabulation or canvass report
  • Maintain open communication channels between end-users and suppliers
  • Negotiate with vendors on price, terms, warranties, and delivery using technical and commercial evaluation
  • Use Quickbooks to manage purchase orders, billing, inventory, and logistics
  • Collect data for assigned engineers to use as a reference for project estimates

PURCHASER

Industry:

Retail / Merchandise

Employment Period:

August 2014 to January 2017 (28 Months)

Duties and Responsibilities:

  • Responsibilities include overseeing vendor communication
  • Analyzing purchase orders
  • Generating reports
  • Computing duties and taxes
  • Estimating landed costs
  • Creating purchase orders
  • Expediting deliveries
  • Resolving shortages, reviewing requisition orders, managing inventory, and maintaining records

ADMIN ASSISTANT

Industry:

Mining

Employment Period:

August 2009 to July 2014 (59 Months)

Duties and Responsibilities:

  • Assist company executives and officials
  • Manage travel arrangements
  • Handle data filing and administration
  • Facilitate purchase orders
  • Monitor stock deliveries and logistics
  • Track employee attendance
  • Respond to phone calls, emails, and other administrative tasks as directed

Education History

Field of Study:

Business Studies/Administration/Management

Major:

Management

Graduation Date:

May 13, 2008

Located In:

Philippines

License and Certification: :

N/A


Skills

ADVANCED ★★★

    QuickBooks, Google Apps, Microsoft Office, Skype, Accounts Payable Management, Order Entry, Order Processing,

INTERMEDIATE ★★

    Xero AccountingCanvaLogistics

Work at Home Capabilities:

  • Internet Bandwidth: Between 5mbps to 100mbps
  • Working Environment: Shared Room
  • Speed Test Result: https://www.speedtest.net/result/15386217286
  • Internet Type: Fiber
  • Hardware Type: Desktop
  • Brand Name: Lenovo
  • Processor: Intel Core i3-7100 CPU
  • Operating System: Windows 10

All-inclusive Rate: USD $6.69/hr

Charity

Candidate ID: 527041


ADVANCED

    Salesforce CRM, Google Apps, Microsoft Office...

INTERMEDIATE

    Administrative Support, Administrative Skills, Sales, Insurance Consulting...

Employment Preferences

Availability:
Full Time Part Time
Preferred Timezone:
Australian Western Standard Time Australian Central Standard Time Australian Eastern Standard Time
Hourly & Monthly Rate:
(inclusive of service fee)

*Plus GST for Australian Businesses

Part Time: $USD 6.69 per hour or $USD 579.81 per month

Full Time: $USD 6.69 per hour or $USD 1159.61 per month

Remote Staff Recruiter Comments

  • Kakay, a non-practising nurse and licensed financial advisor, has worked in the pharmaceutical, local government unit, online educational institution, and insurance industries for over 20 years, handling and performing roles such as Financial Advisor, Executive Assistant, ESL Tutor/teacher, Corporate Nurse, HR Personnel, Public Information Officer, Staff Nurse, and Medical Representative. She has a Bachelor of Science in Nursing. She has served local customers.
  • She was exposed to the following tasks: 
    • Sales 
    • Phone Support
    • Email Handling
    • Calendar management 
    • ESL Teaching
    • Payroll
    • Customer Service
    • Client Relations
    • Administrative tasks 
  • As a Financial advisor, her tasks are:
    • Offer Financial Services to clients for life and health insurances, investments, property and motor security as well as personal accident insurances.
    • Conducts Financial Needs Analysis for interested clients and companies.
    • Handles and maintain clients and companies
      policies while in force.
  • She is proficient in using tools such as Salesforce, Google apps and MS tools.
  • She can start ASAP and open to any full-time or part-time roles.

Predictive Index Profile - Guardian

Strongest Behaviors

  • Driven to protect the company against risk by thoroughly leveraging their background and strictly following “the book.”
  • Cautious; follows a well-established and proven plan to avoid making mistakes. Does the background research necessary to have proof to support decisions before action is taken.
  • Detail-oriented and accommodating; most comfortable working as part of a well-defined team for which they produce high-quality output and decisions.
  • Formal, reserved, introspective, and skeptical of new people; requires “proof” to build trust in new people.
  • Detail-oriented and precise; follow-through is deep and literal to ensure tasks were completed in accordance with quality standards.

Behavioral Summary

A very conscientious and disciplined person; particularly careful, thorough, and accurate in their work. This individual is exacting and strives to produce results that precisely meet the established goals. Works best where there are clear standards, expectations, reporting relationships and measurements for the work. Charity will depend upon professional training, their own experience, or management leadership, to provide those standards and the structure needed for their work.

Given sufficient experience, they will produce work of high quality, giving close attention to the accuracy of details. Stable and dependable; consistent in their actions and, if necessary, has sufficient patience to do work of a repetitive nature. Believes in having, and following, well-defined processes and procedures.


Employment History

Medical Representative

Industry:

BioTechnology / Pharmaceutical / Clinical research

Employment Period:

June 1997 to December 1998 (18 Months)

Duties and Responsibilities:

  • Sells and promotes the company's pharmaceutical products to Pediatricians and City Health Doctors.
  • Increase the drugs sales by performing needs analysis and cost benefit reports from other competitor products.
  • Monitor sales of the products by getting the monthly sales volume of the product from drugstores and pharmacies as well as the number of prescriptions from the pediatricians that were covered by the product.
  • Gives weekly free samples to participating drugstores to walk in customers in order to product awareness, answer queries, provide advice and introduce new products.
  • Negotiates and collaborates with hospital drugstores and doctors to patronize your medicines.

Corporate Nurse

Industry:

Government / Defence

Employment Period:

October 2001 to December 2014 (158 Months)

Duties and Responsibilities:

  • Maintains employees health records and assists Company Physician in assessment and health management of the employees.
  • Facilitates in the processing of insurance and health claims (social security and ECC claims) of employees.
  • Conducts health seminars to employees and customers.
  • Home visits injured and sick employees.
  • In charge of Non-life Insurances as well as motor vehicle insurances of the company. Committee Chair for the In-house hospitalization program of the company.
  • Prepares letter of authority before hospital admissions as well as preparing the accounts payables to doctors and hospitals. Assist is the updating of the 201 file of all employees.

Staff Nurse

Industry:

Government / Defence

Employment Period:

November 1999 to September 2001 (22 Months)

Duties and Responsibilities:

  • Provides high quality nursing care to the patient while following hospital and health protocols.
  • Prepares and administers Oral and Parenteral Medicines. Works hand in hand with Nursing Attendants, Care Givers and Midwives in giving nursing care.
  • Prepares patient for any diagnostic and surgical procedures. Performs the Nursing care plan, explains the procedures and medicines to the family members as well as the patient.
  • Assist during doctor's calls and patient's rounds.
  • Performs any other tasks assigned by the doctors and other superiors.
  • Discusses home management and discharge plans to patients and next of kin or any other family members. Maintains confidentiality of patient's records.

ESL TUTOR/TEACHER

Industry:

Education

Employment Period:

April 2020 to December 2021 (20 Months)

Duties and Responsibilities:

  • ESL (English as Second Language) tutor, teaches english language lessons to students both young and adult to non-native speakers.
  • Prepare classroom and course materials as assigned in the software provided by the company.
  • Grade students' assessments
  • Create individualized plans for students with special requirements (e.g. learning disabilities).
  • Research new teaching methods for teaching English as a second language.
  • Create a supportive and positive classroom environment especially if dealing with pre- schoolers and school age students.
  • Follow national protocols, taboo and other social and political awareness of the country,

Public Information Facilitator

Industry:

Government / Defence

Employment Period:

January 2015 to December 2016 (23 Months)

Duties and Responsibilities:

  • Assistant Editor-in-Chief of the company's newsletter, wall news and annual report of the coop.
  • Organizes meetings amongst member-customers of the cooperative if new mandates from the government will be enforced.
  • Acts as Public Relations Officer to other cooperatives all throughout the country.
  • Makes and announces power interruption report to radio station and cable networks.
  • Makes written correspondence in behalf of the General Manager and assists in the organization of the Annual General Assembly of the cooperative.

Executive Assistant

Industry:

Others

Employment Period:

October 2016 to October 2023 (84 Months)

Duties and Responsibilities:

  • Assist and handles all admin tasks and simple bookkeeping of the company.
  • Manages his business emails, social media account of the company for queries.
  • interacts with customers in owner's behalf and attends meeting and seminars.
  • organizes weekly schedule of deliveries and summary of the transactions and prepares statement of account of clients.
  • In charge and updates employee's welfare like health and accident insurances.
  • Checks payroll and payables from the Accounting team and submits to the owner for processing of payments. And any other clerical and admin task required by the CEO,

Licensed Financial Advisor

Industry:

Insurance

Employment Period:

March 2019 to October 2023 (55 Months)

Duties and Responsibilities:

  • offers Financial Services to clients for life and health insurances, investments, property and motor security as well as personal accident insurances.
  • conducts Financial Needs Analysis for interested clients and companies.
  • handles and maintain clients and companies policies while in force.

Education History

Field of Study:

Nursing

Major:

Nursing

Graduation Date:

January 1, 1996

Located In:

Philippines

License and Certification: :

N/A


Skills

ADVANCED ★★★

    Salesforce CRMGoogle AppsMicrosoft Office

INTERMEDIATE ★★

    Administrative Support, Administrative Skills, Sales, Insurance Consulting, Phone Support, Email Marketing, Email Support, Email Handling, TeachingOnline TeachingCustomer ServiceCustomer RelationsClient Relations

Work at Home Capabilities:

  • Internet Bandwidth: Greater than 100mbps
  • Working Environment: Private Room
  • Speed Test Result: N/A
  • Internet Type: Fiber
  • Hardware Type: Laptop
  • Brand Name: MACBOOK PRO 2020 M1
  • Processor: 0
  • Operating System: MacOS X

All-inclusive Rate: USD $7.67/hr

MARJORIE

Candidate ID: 526498


ADVANCED

    Xero, Microsoft Office, Google Apps...

INTERMEDIATE

    Human Resource Management, Recruiting, Administrative Support, Payroll Management...

Employment Preferences

Availability:
Full Time Part Time
Preferred Timezone:
Hourly & Monthly Rate:
(inclusive of service fee)

*Plus GST for Australian Businesses

Part Time: $USD 7.67 per hour or $USD 664.88 per month

Full Time: $USD 7.67 per hour or $USD 1329.77 per month

Remote Staff Recruiter Comments

  • Marj has been working for almost 6 years in several industries such as Manpower, Constructions and Medical where she handled and performed roles such as Human Resource Staff, HR - Time Keeper and HR Officer (Timekeeping & Payroll) . She holds a bachelors degree in Human Resource Development Management.
  • She was exposed to the following tasks:
    • Timekeeping
    • Payroll
    • End-to-end Recruitment (Nurses and Admin positions such as Purchasing)
    • Administrative tasks
  • She is proficient in using tool such as MS Tools, Payroll System and Google Apps.
  • She is Xero certified.
  • She can start ASAP, amenable to working any shifts and open for any full-time or part-time role.
Predictive Index profile - Altruist

Strongest Behaviors
  • Socially-focused, naturally empathizes with people, easily seeing their point of view or understanding their emotions. Positive, non-threatening communication.
  • Teaches and shares; often working collaboratively with others to help in any capacity.
  • Accommodating; most comfortable working with others, often puts team/company goals before personal goals. Promotes teamwork by actively sharing authority.
  • Driven to protect the company against risk by thoroughly leveraging their background and strictly following “the book.”
  • Cautious; follows a well-established and proven plan to avoid making mistakes. Does the background research necessary to have proof to support decisions before action is taken.
Behavioral Summary 

Unassuming, unselfish and has a genuine interest in other people and a strong, intuitive understanding of them. Outgoing and friendly, they enjoy working with others and is lively, warm company.

A pleasant and extraverted person, MARJORIE is an effective communicator, able to stimulate and motivate others while being aware of and responsive to their needs and concerns. Their congenial personality and friendly, interested attitude make them readily approachable. MARJORIE gets along easily with a wide variety of people.

Their drive is directed at working with and for others. They derive particular satisfaction from doing things for others, the company, management, the team, and for the company’s customers. Cooperative and willing, this individual can be a particularly effective teacher and communicator of the company’s policies, programs, and systems.


Employment History

HR Staff

Industry:

Healthcare / Medical

Employment Period:

November 2017 to July 2018 (8 Months)

Duties and Responsibilities:

  • To conduct pre-employment / psychological exams to applicants, checks the exam and schedule the interview.
  • To prepare the Familiarization Training Form of newly hired employees, evaluation and employment contracts of probationary employment.
  • To prepare the evaluation form and appointment for regularization of employees who passed the probationary period.
  • To request office supplies and other materials needed by the Personnel Department.
  • To update 201 files of the employees.
  • To prepare the monthly daily time record (DTR) of employees.  
  • To review the employees DTR and record of tardiness, post-paid or unpaid leaves, overtime and count number of working days for payroll computation.
  • To prepare monthly summary of tardiness and unauthorized absences of employees to determine those who will qualify for the incentive benefit and basis for giving disciplinary action earring employees.
  • To prepare monthly report of new employees to SSS, PHIC, HMDF and BIR records.
  • To assist the employees to fill up PHIC, HDMF, SSS and BIR forms. 
  • To perform other duties as may be required by the management. 

HR Officer Timekeeping AND Payroll

Industry:

Others

Employment Period:

December 2020 to June 2023 (30 Months)

Duties and Responsibilities:

  • Verifies attendance, hours worked & pay adjustment of the employees within cut-off
  • Prepares & submits attendance deduction, overtime report & other related payroll reports for payroll processing
  • Submits employee movements for pay adjustment
  • Process Payroll Summary Report every month for locals & foreign employees
  • Process Daily, Weekly, and Monthly Payroll Report
  • Collects all the Department Schedules
  • Collect daily the raw data of their actual logs for monthly report
  • Process Monitoring Reports (Leave, tardiness etc.)
  • Send memo for tardiness and other related attendance violation
  • Maintain the employee 201 files & Employee database in the system
  • Assist in administering payroll processing of all employees
  • Performs other tasks as assigned by your superior from time to time.

HR – Timekeeper

Industry:

Others

Employment Period:

April 2019 to March 2020 (11 Months)

Duties and Responsibilities:

  • A timekeeper deals with sensitive documents and generally focuses on recording and reporting information on workers' labor hours and work rates.
  • A timekeeper collects and enters numerous sets of data, including workers' names, ages and pay rates, into a computer system.
  • A timekeeper also conducts site inspections to ensure all laborers are at their workstations.
  • A timekeeper compiles employees' time and production records, reviews timesheets, and timecards for completeness.
  • A timekeeper computes total time worked by employees, posts time worked to timesheets and timecards.
  • A timekeeper may interview employees to discuss hours worked and pay adjustments to be made.
  • A timekeeper plays a role in the implementation of new employee orientation programs.

HR – Timekeeper

Industry:

Employment Period:

April 2019 to March 2020 (11 Months)

Duties and Responsibilities:

  • Processes weekly timekeeping.
  • Send reports (payroll instructions, dataload adjustment and leave balance) to NGA.
  • Processes Semi weekly timekeeping.
  • Sends reports (payroll instructions, dataload adjustment and leave balance).
  • Sends OT report after every cut off (weekly & semis).
  • Generates monthly manhours.
  • Sends Perfect attendance report quarterly and annually.
  • Sends Cola report quarterly and annually to NGA.
  • Generates tardiness memo every month for 6 times late.
  • Performs other tasks as assigned by your superior from time to time.

Education History

Field of Study:

Human Resource Management

Major:

HRDM

Graduation Date:

January 1, 2017

Located In:

Philippines

License and Certification: :

N/A


Skills

ADVANCED ★★★

    XeroMicrosoft OfficeGoogle Apps

INTERMEDIATE ★★

    Human Resource ManagementRecruitingAdministrative SupportPayroll ManagementPayroll Processing

Work at Home Capabilities:

  • Internet Bandwidth: Greater than 100mbps
  • Working Environment: Private Room
  • Speed Test Result: N/A
  • Internet Type: Fiber
  • Hardware Type: Laptop
  • Brand Name: Huawei
  • Processor: Intel(R) Core (TM) i5-2500U CPU @ 3.30 GHz
  • Operating System: Windows 10

*includes service fee. Please note that hourly rates are linked to the exchange rate, and fluctuate slightly from month to month.

**Please note that hourly rates are linked to the exchange rate and fluctuate slightly from month to month.

Understanding the Role of an Administrator

Experienced administrators are the backbone of an organization, connecting team members and ensuring a smooth workflow across departments.

Key Responsibilities

Administrators manage a wide range of essential tasks for an organization’s daily operations. Here are some of their key responsibilities:

Communication Management– Administrators are the main contact for both internal and external communications. They manage phone calls, emails, and messages, ensuring inquiries are directed to the right departments.

Scheduling and Calendar Management– They also organize meetings, appointments, and events, coordinating the availability of all involved. This helps prevent conflicts and maintain an organized timeline of tasks and meetings.

Documentation and Record Keeping– Administrators manage documentation and securely handle confidential information. This helps organizations with regulatory compliance and serves as a reliable reference for future needs.

Project Coordination – They help track project progress to meet deadlines. They also support project managers by handling logistics, maintaining files, and updating relevant stakeholders.

Types of Administrators

Imagine a world where every remote contractor you engage with is not just skilled but a master of their craft, pre-vetted for excellence. From the intricacies of customer support to the artistry of sales and marketing, our virtual assistants ensure your venture’s vibrant success.

Executive Assistant– Executive or admin assistants support executives like CEOs or department heads. Their tasks include managing schedules, handling confidential information, coordinating travel arrangements, and even assisting in decision-making processes.

They also serve as a link between executives and employees, ensuring smooth communication and efficient workflows at the top level.

Office Manager– Office managers, on the other hand, oversee the daily operations of the workplace. They keep an eye on supplies, coordinate the use of facilities, and supervise administrative staff.

They also handle the office budget, maintain equipment, and resolve logistical issues to keep the office running smoothly.

Virtual Assistant– Virtual assistants are especially popular with small businesses and entrepreneurs looking to scale without expanding their on-site staff. They manage emails, schedule meetings, conduct research, prepare reports, and answer inquiries.

HR Administrator– Meanwhile, HR administrators manage employee records, coordinate recruitment and onboarding, assist with benefits administration, and ensure compliance with labor laws.

Project Administrator– Lastly, project coordinators assist in planning and executing projects. They handle scheduling, budget tracking, resource allocation, and documentation.

By managing the logistical and administrative tasks, they ensure the project stays on track and within budget, making workflows more efficient.

Ready to Recruit and Retain your
Ideal Remote Workforce?

Ready to Recruit and Retain your Ideal Remote Workforce?

Essential Skills and Qualifications

Administrators must be skilled, organized, and efficient to stay on top of their responsibilities. Here are some key skills and qualifications they should have:

Hard Skills

These can usually be developed through training or experience. Let’s look at some examples:

Proficiency in Office Software

Administrators must be skilled, organized, and efficient to stay on top of their responsibilities. Here are some key skills and qualifications they should have:

Data Entry and Management

They also need strong data entry skills to input and organize information in databases, spreadsheets, or CRM systems. These skills ensure accurate recordkeeping and easy retrieval.

Scheduling and Calendar Management

Administrators must efficiently manage schedules and appointments using tools like Outlook or Google Calendar to prevent conflicts and ensure meetings are on time.

Project Management Tools

Moreover, administrators need to have a grasp of project management software like Asana, Trello, or ClickUp to coordinate tasks, track progress, and communicate with teams effectively.

Document Preparation and Filing

They must also be equipped to create, format, and organize memos, reports, and presentations while ensuring documents are properly filed for easy access.

Soft Skills

Soft skills, on the other hand, are less measurable attributes that influence how administrators perform their duties and interact with others. These include:

Communication

Administrators should have excellent verbal and communication skills to interact with team members, executives, and clients. This ensures accurate information and enables the team to coordinate more effectively.

Organization

Strong organizational skills are essential for managing multiple responsibilities, such as scheduling appointments and filing documents. Thus, effective administrators must be able to maintain a structured and organized workspace.

Multitasking

Administrators often juggle tasks like answering calls, handling emails, and managing schedules. They must be able to multitask effectively to manage these demands without sacrificing the quality of their work.

Attention to Detail

They also need to be detail-oriented to ensure accurate documentation, data entry, and communication. This prevents errors, ensures compliance, and upholds the organization’s credibility.

Problem Solving

Lastly, administrators must think on their feet, identify solutions, and adapt to changing circumstances without disrupting the team’s workflow. This is crucial for addressing unexpected challenges, like resolving scheduling conflicts or handling customer inquiries.

Educational and Professional Background Preferences

Aside from hard and soft skills, it’s also recommended to hire administrators with relevant educational or professional experience, such as:

Educational Background

Most employers prefer hiring candidates with at least a high school diploma, though degrees in business administration, management, or a related field is often preferred.

Relevant Certifications

Certifications in Microsoft Office Specialist (MOS) or Certified Administrative Professional (CAP) are also ideal requirements. For HR and project administration roles, for instance, certificates like the Project Management Professional (PMP) can be advantageous.

Professional Experience

Nothing beats relevant experience. Prior experience in an administrative role, especially for mid-level and senior positions is often proof that a candidate has the skills and knowledge necessary to succeed in the role.

Ready to Recruit and Retain your
Ideal Remote Workforce?

Ready to Recruit and Retain your Ideal Remote Workforce?

Why Choose Remote Staff for Administrative Roles

Remote Staff has been helping business owners find skilled remote workers for over 16 years and counting. Whether you need a virtual assistant, HR administrator, or remote project administrator, Remote Staff offers a pool of qualified candidates.

Why Choose Remote Staff for Administrative Roles

Remote Staff has been helping business owners find skilled remote workers for over 16 years and counting. Whether you need a virtual assistant, HR administrator, or remote project administrator, Remote Staff offers a pool of qualified candidates.

Advantages of Remote Staffing for U.S. Companies

Western business owners are increasingly turning to remote staffing for its efficiency, scalability, and cost savings.
Here’s a closer look at its benefits:

Cost SavingsRemote staffing eliminates the need for expenses such as rent, utilities, and office supplies. Without these fixed costs, businesses can allocate resources to sales, marketing, or product development.

Access to Global Talents – Remote staffing also lets employers hire skilled professionals from anywhere in the world, giving you access to top talent and specialized expertise beyond the local job market.

Diversity and Innovation – Hiring people from different backgrounds opens the door to a wide range of perspectives. This helps businesses approach challenges with fresh and unique ideas, driving innovation and strengthening the organization’s adaptability.

Improved Work-Life Balance – Remote work offers the flexibility to work from anywhere, giving both business owners and employees more time for family, personal hobbies, and rest.

Enhancing Productivity with a Remote Workforce

Some are skeptical about remote work, arguing employees need to be onsite to deliver quality output. However, studies prove otherwise: many companies that enable remote work actually reported improved efficiency and productivity, and here’s why:

Flexibility Boosts Efficiency – Remote work gives individuals the flexibility to design their workday around the times when they’re most focused and energized. This autonomy optimizes productivity for both early birds and night owls.

Reduced Stress – It also eliminates daily commutes, saving time and reducing the stress of traffic or public transportation. This extra time allows employees to focus more on their work, improving both their performance and overall well-being.

Customized Work Environments – In addition, remote work allows individuals to create a comfortable, focused space with ergonomic furniture, quiet areas, and other tweaks that enable them to perform at their best. This reduces distractions and improves focus, job satisfaction, and productivity.

Cost Savings and Scalability Through Remote Staffing

Remote work enables American businesses to hire skilled professionals at competitive rates while ensuring fair compensation for remote workers.

Hiring remote workers from different countries lets companies offer competitive salaries vis-a-vis local living standards.

For example, the US dollar goes further in the Philippines, so a rate of $8-10 per hour, which might be low for US workers, is above average for someone working in Southeast Asia. With this approach, employers can save money while still compensating their remote employees well.

In addition, businesses hiring remote workers save on relocation expenses and don’t need to provide transportation allowances and other in-office perks like free meals or gym memberships.

These savings can be redirected to offer compensation bonuses, research and development, or stronger sales strategies, ultimately boosting the company’s bottom line.

Ready to Recruit and Retain your
Ideal Remote Workforce?

Ready to Recruit and Retain your Ideal Remote Workforce?

Steps to Hire the Right Administrator

An administrator oversees day-to-day tasks, supports staff, and streamlines processes to improve the business’s overall efficiency. However, finding and hiring the right administrator can be quite challenging.

To find the right candidate for the role, it’s important to follow a systematic approach, which includes:

Step 1:
Define the Role and Create a Detailed Job Description.

Start by identifying the main tasks the administrator will handle, such as:

        • Managing schedules;
        • Coordinating office operations; and
        • Overseeing compliance with company policies.

Also, consider the necessary skills and qualifications, such as proficiency in specific software and leadership abilities.

Step 2:
Screen and Interview Qualified Candidates.

Once you have a list of qualified candidates, review applications and resumes. Focus on candidates whose skills, experience, and qualifications closely match the job description.

After narrowing your options, conduct initial interviews to further assess their fit for the role.

You can also use structured interview questions to learn how they handled challenging situations or improved processes in previous roles – especially if you want them to do the same for your company.

Step 3:
Onboard and Train Them.

When you’ve hired the right candidate, start the onboarding process. It always helps to provide a clear outline of their responsibilities and expectations.

It’s also important to have regular check-ins during the early stages to address any challenges, answer questions, and provide feedback.

However, many American business owners don’t have the skills or resources to oversee or facilitate all of these hiring processes, so they delegate these tasks to experienced partners like Remote Staff.

Ready to Recruit and Retain your
Ideal Remote Workforce?

Ready to Recruit and Retain your Ideal Remote Workforce?

Frequently Asked Questions About Hiring an Administrator

Here are some frequently asked questions (FAQs) by business owners about hiring a remote administrator:

How Do I Help My Remote Administrator Feel Like They’re Part of the Team?

Communicate regularly by scheduling virtual check-ins and team meetings, where they can actively participate and share updates on their tasks and progress.

It also helps to facilitate informal interactions, such as virtual team-building activities, game nights, or coffee chats, to build rapport with other team members.

Should I Look for Industry-Specific Experience When Hiring a Remote Administrator?

Not necessarily. While industry-specific experience can be valuable, it’s not always required when hiring a remote administrator.

Look for candidates with strong communication, organization, and time management skills. While industry-specific experience can shorten the learning curve, a good candidate can become a great administrator with proper training.

What Are the Best Practices for Managing a Remote Administrator’s Schedule?

Here are some best practices to consider:

  • Set Clear Expectations – Establish work hours, task deadlines, and availability requirements from the beginning.
  • Prioritize Tasks Together – Collaborate every week to identify high-priority tasks and set achievable goals.
  • Encourage Autonomy – Trust your administrator to manage their time efficiently while offering guidance as needed.
  • Monitor Workload and Wellbeing – Evaluate their workload regularly to prevent burnout and support a healthy work-life balance.

A great remote administrator is one of the best-kept secrets behind many successful SMEs.

They are the backbone of your daily operations, allowing you to focus on strategic decision-making and core business functions.

Thanks to remote work, more American business owners are hiring skilled remote workers to manage schedules, coordinate workflows, and handle essential tasks. This allows them to focus on what they do best – growing their business.

For assistance in finding the right administrators, call us today or request a callback now.

A great remote administrator is one of the best-kept secrets behind many successful SMEs.

They are the backbone of your daily operations, allowing you to focus on strategic decision-making and core business functions.

Thanks to remote work, more American business owners are hiring skilled remote workers to manage schedules, coordinate workflows, and handle essential tasks. This allows them to focus on what they do best – growing their business.

For assistance in finding the right administrators, call us today or request a callback now.

Ready to Recruit and Retain your
Ideal Remote Workforce?

Ready to Recruit and Retain your Ideal Remote Workforce?