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Hire World-Class, High Performing, Vetted Personal Assistants.
Cut Labor Costs by 70%

We’ll Source, Hire and help Manage them for you so you don’t have to.
Lifetime support, dedicated account manager by your side, every step of the way!

 

17 Years of
Virtual Staffing
Experience

Trusted by
3,368
SME’s

6,948
Virtual Staff
Hired

Hire World-Class, High Performing, Vetted Personal Assistants.
Cut Labor Costs by 70%

We’ll Source, Hire and help Manage them for you so you don’t have to. Lifetime support, dedicated account manager by your side, every step of the way!


17 Years of
Virtual Staffing
Experience


Trusted by
3,368
SME’s


6,948
Virtual Staff
Hired

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Hire Filipino Personal Assistants

Keep everything organized with remote Filipino personal assistants. Our personal assistants can help take many tedious yet necessary tasks off your plate, freeing you up to focus on higher- level, revenue-generating activities.

 

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Candidates:

30

Filter by Role:

*Booking interviews depend on candidates' availability and interest.

All-inclusive Rate: USD $9.64/hr

CHLARENCE

Candidate ID: 762299


ADVANCED

    Atlassian JIRA, Canva, Trello, Asana...

INTERMEDIATE

    Adobe Photoshop...

Employment Preferences

Availability:
Full Time Part Time
Preferred Timezone:
US Eastern Standard Time UK London New Zealand Daylight Time Australian Eastern Standard Time
Hourly & Monthly Rate:
(inclusive of service fee)

*Plus GST for Australian Businesses

Part Time: $USD 9.64 per hour or $USD 835.04 per month

Full Time: $USD 9.64 per hour or $USD 1670.08 per month

Remote Staff Recruiter Comments

Chlarence is a detail-oriented Virtual Assistant and Project Management professional with over 7 years of experience supporting administrative operations, project coordination, customer service, and remote team collaboration. His background reflects strong exposure to fast-paced remote work environments where he managed executive support tasks, project tracking, documentation, reporting, and customer communications. He has worked across the technology/SaaS, financial technology, and telecommunications support industries, giving him a well-rounded foundation in operations, client support, and process coordination.

Work Experience + Education + Certifications and Trainings

  • Has 7+ years of relevant experience in virtual assistance, project coordination, executive administrative support, customer service, dispute analysis, and remote operations.
  • Worked in the technology/SaaS industry as a Project Manager / Virtual Assistant, handling:
    • Executive calendar management
    • Email and inbox management
    • Meeting and travel coordination across multiple time zones
    • Jira ticket creation and tracking
    • Project documentation and reporting
    • QA support and process improvement
    • Remote team coordination across 3 countries
  • Worked in the financial technology / digital payments industry as a Security & Account Specialist / Dispute Analyst, handling:
    • Account-related concerns
    • Dispute investigation and claims processing
    • Fraud-related transaction review
    • Customer communication via phone and email
    • Compliance-based documentation
  • Worked in the telecommunications / BPO customer support industry as a Customer Support & Sales Specialist, handling:
    • Technical and billing support
    • Customer issue resolution
    • Sales support
    • CRM documentation
    • Quality and customer satisfaction targets
  • Completed a Bachelor of Science in Computer Science.
  • Certifications and trainings include:
    • Google Workspace Certification, 2023
    • Project Management Fundamentals, 2022
    • Customer Service Excellence, 2021

Career Highlights / Relevant Projects

  • Managed 100+ emails daily and maintained a 98% response rate within 24 hours, showing strong inbox management, prioritization, and follow-through.
  • Created and tracked 500+ project tickets using Jira, maintained accurate documentation, and helped ensure 95% on-time delivery of tasks.
  • Prepared reports, spreadsheets, and project trackers using Excel and Google Sheets, contributing to a 30% improvement in team efficiency.
  • Maintained an internal knowledge base using Confluence, helping reduce onboarding time for new team members by 40%.
  • Supported QA testing and workflow improvement initiatives, contributing to a 25% reduction in processing errors.
  • Resolved 50+ complex account-related concerns daily in the financial technology industry with 99.5% accuracy.
  • Investigated disputes and processed claims involving $500K+ in fraudulent transactions.
  • Achieved 120% of sales targets and maintained 95% quality scores in a telecommunications customer support role.
  • Recognized as a Top Performer for 6 consecutive quarters based on customer satisfaction and resolution rates.

Skill Proficiency + Tech / Software Proficiency

  • Strongest relevant skills:
    • Executive administrative support
    • Project coordination
    • Email and calendar management
    • Data entry and record keeping
    • Report and spreadsheet preparation
    • Documentation and file organization
    • Customer communication
    • Remote team coordination
    • Quality assurance support
    • Process improvement
    • Time management
  • Project management and documentation tools:
    • Asana
    • Jira
    • Trello
    • Monday.com
    • Confluence
  • Office and reporting tools:
    • Google Workspace: Docs, Sheets, Drive, Gmail, Calendar
    • Microsoft Office: Word, Excel, PowerPoint, Outlook
    • Excel Pivot Tables
    • Google Sheets
    • Data visualization and report generation
  • Communication and collaboration tools:
    • Slack
    • Microsoft Teams
    • Zoom
    • Google Meet
    • Skype
  • CRM and customer support tools:
    • Salesforce
    • Freshdesk
    • Zendesk
    • HubSpot
  • Productivity tools:
    • Airtable
    • Notion
    • Calendly
    • Canva
    • Zapier

Employment History

Project Manager / Virtual Assistant

Industry:

Computer / Information Technology (Software)

Employment Period:

June 2021 to December 2025 (54 Months)

Duties and Responsibilities:

  • Provided executive-level administrative support to senior leadership, managing calendars, scheduling meetings, and coordinating travel arrangements across multiple time zones
  • Managed high-volume inbox communications (100+ emails daily), prioritized tasks, and ensured timely follow-ups with 98% response rate within 24 hours
  • Created and tracked 500+ project tickets using Jira, maintaining accurate documentation and ensuring 95% on-time delivery of tasks
  • Prepared comprehensive reports, spreadsheets, and project trackers using Excel and Google Sheets, improving team efficiency by 30%
  • Maintained internal knowledge base using Confluence, reducing onboarding time for new team members by 40%
  • Supported QA testing processes and workflow improvements, contributing to 25% reduction in processing errors
  • Coordinated remote team activities across 3 countries, facilitating seamless collaboration through Slack and Microsoft Teams

Security & Account Specialist / Dispute Analyst

Industry:

Call Center / IT-Enabled Services / BPO

Employment Period:

December 2019 to June 2021 (18 Months)

Duties and Responsibilities:

  • Resolved 50+ complex account-related concerns daily with 99.5% accuracy and full compliance with financial regulations
  • Investigated disputes and processed claims, recovering $500K+ in fraudulent transactions
  • Communicated professionally with customers via phone and email, maintaining 4.8/5.0 customer satisfaction rating
  • Maintained detailed documentation of all customer interactions, ensuring audit-ready records

Customer Support & Sales Specialist

Industry:

Call Center / IT-Enabled Services / BPO

Employment Period:

December 2017 to March 2019 (15 Months)

Duties and Responsibilities:

  • Provided technical and billing support to 80+ customers daily via phone and email
  • Consistently exceeded performance metrics, achieving 120% of sales targets and 95% quality scores
  • Maintained accurate documentation of customer interactions in Salesforce CRM
  • Recognized as Top Performer for 6 consecutive quarters based on customer satisfaction and resolution rates

Education History

Field of Study:

Computer Science/Information Technology

Major:

Computer Science

Graduation Date:

January 1, 2016

Located In:

Philippines

License and Certification: :

N/A

Field of Study:

Major:

Computer Science

Graduation Date:

January 1, 2016

Located In:

Philippines

License and Certification: :

N/A


Skills

ADVANCED ★★★

    Atlassian JIRA, Canva, Trello, Asana, Google Apps, Marketing automation,

INTERMEDIATE ★★

    Adobe Photoshop

Work at Home Capabilities:

  • Internet Bandwidth: Greater than 100mbps
  • Working Environment: Private Room
  • Speed Test Result: N/A
  • Internet Type: Fiber
  • Hardware Type:
  • Brand Name: N/A
  • Processor: N/A
  • Operating System: N/A

All-inclusive Rate: USD $9.14/hr

Rommel

Candidate ID: 652691


ADVANCED

    Administrative Support, Property Management, Email Handling, Phone Support...

INTERMEDIATE

    Real Estate, Administrative Skills, Appointment Setting, Customer Support...

Employment Preferences

Availability:
Full Time
Preferred Timezone:
Australian Western Standard Time Australian Central Standard Time Australian Eastern Standard Time
Hourly & Monthly Rate:
(inclusive of service fee)

*Plus GST for Australian Businesses

Full Time: $USD 9.14 per hour or $USD 1585.00 per month

Remote Staff Recruiter Comments

Rommel is a highly experienced remote professional with a strong background in administrative support within the Australian real estate industry. He demonstrated a solid understanding of the end-to-end property management support process, having handled various responsibilities ranging from tenant application processing to document preparation, scheduling inspections, managing incoming inquiries, and supporting maintenance coordination. 

Work Experience & Industry Fit:
  • Rommel has hands-on experience supporting property managers for a client in the Australian property management sector.
  • He is proficient in tools such as Property Tree, PropertyMe, Airtable, Inspection Manager, Maintenance Manager, and Invoice Genius.
  • His tasks included lease documentation, rental invoicing, calendar management, compliance form storage, handling tenant communications, and generating weekly performance reports.
  • He also has experience with both inbound and outbound communications, as well as escalations and troubleshooting.
  • He is able to start immediately.

Predictive Index Behavioral Profile - Operator

Strongest Behaviors

  • Patient, stable, and consistent; does things generally systematically and is not inclined to change these systems. Dependable, relatively consistent and works best in familiar environments, with familiar people.
  • Tolerant, easy-going, and uncritical in getting along with others. A focused listener.
  • Works steadily at an even pace; most productive with fewer interruptions.
  • A relatively private individual, it takes Rommel some extra time to connect to and trust new people. Serious and reserved.
  • With an ability to concentrate on the task at hand, is generally more focused on the technical matters than the social ones. Consistent and thoughtful.
  • Works at a relatively steady pace; best working with familiar processes, environments, and co-workers. Not inclined to change.
Behavioral Summary

Rommel is helpful, patient, and stable; works steadily and consistently. Respectful of established processes, standards, and policies, they will work within those standards to ensure repeated successes and high-quality results.

He has the patience and tolerance required for routine work and can be relied on to do such work consistently and in a relaxed manner. Prefers having, and following, a well thought-out process to ensure success. If they are responsible for establishing the process, they will do so in a thoughtful, methodical manner, paying close attention to details and time-honored successes. Once established, they’ll expect that the process be followed consistently.


Employment History

Remote Part time

Industry:

Property / Real Estate

Employment Period:

February 2024 to April 2025 (13 Months)

Duties and Responsibilities:

  • Providing call/text support outside business hours using Ring Central.
  • Coordinating emergency requests to janitors and Property Managers.
  • Generating end of day excel reports for the calls that came in during the after-hours shift and sending it to client using Outlook.

Scheduling Coordinator

Industry:

Consulting (Business & Management)

Employment Period:

March 2022 to January 2025 (34 Months)

Duties and Responsibilities:

  • Call handling using Mighty Call. 
  • Gmail Shared Inbox management 
  • Google calendar management. 
  • Processing job orders. 
  • Proactively identified scheduling issues and developed quick solutions to promote efficiency and profitability. 
  • Communicated scheduling changes to technicians though Slack.

Senior Real Estate Virtual Assistant

Industry:

Property / Real Estate

Employment Period:

August 2022 to February 2024 (18 Months)

Duties and Responsibilities:

  • Monitored emails, organized inbox, and prioritized messages for client using Outlook. 
  • Answered and screened calls to provide information, schedule appointments and take detailed messages. 
  • Facilitated smooth operations with proficient data entry and document management for various reports. 
  • Completed business correspondence, transcription, and data entry.
  • Conferred with customers by telephone, chat or email to provide information. 
  • Managed CRM input, exports and clean up on Monday.com
  • Performed research to collect and record industry data.

Customer Service Associate II

Industry:

Property / Real Estate

Employment Period:

February 2020 to February 2022 (24 Months)

Duties and Responsibilities:

  • Answering general inquiries from owners, tenants, and vendors through email and phone using Zendesk. 
  • Answering bills, invoices, and owner statement queries.
  • Maintaining good relationship between tenants, owners, and vendors to ensure smooth transaction. 
  • Receiving and routing business correspondence to correct departments using Zendesk. 
  • Coordinating and completing maintenance requests using Rent Manager, Zendesk and Property Meld. 
  • Filing claims for home owners.

Executive Service Specialist

Industry:

Property / Real Estate

Employment Period:

October 2018 to February 2020 (15 Months)

Duties and Responsibilities:

  • Leasing support.
  • Application processing using OneForm.
  • Entering new tenant information in PropertyTree.
  • Entering new owner and property information in PropertyTree.
  • Preparing lease agreement.
  • Preparing lease renewals/addendum.
  • Creating Rental CMA reports.
  • Processed bills & invoices through InvoiceGenius.

Customer Service Representative

Industry:

Call Center / IT-Enabled Services / BPO

Employment Period:

May 2014 to October 2018 (53 Months)

Duties and Responsibilities:

  • Resolved customer complaints with empathy, resulting in increased loyalty and repeat business. 
  • Handled escalated calls efficiently, finding satisfactory resolutions for both customers and the company alike. 
  • Responded to customer requests for products, services, and company information. 
  • Enhanced customer satisfaction by promptly addressing concerns and providing accurate information. 
  • Developed strong product knowledge to provide informed recommendations based on individual customer needs. 
  • Developed rapport with customers through active listening skills, leading to higher retention rates and positive feedback from clients.
  • Provided coaching and mentoring to new hires, contributing to their successful integration into the team. 
  • Exceeded performance metrics consistently, earning recognition as a top performer within the team.

After-Hours Receptionist

Industry:

Hotel / Hospitality

Employment Period:

June 2022 to August 2023 (14 Months)

Duties and Responsibilities:

  • Answered phone promptly dispatched scheduled technician using OpenPhone app. 
  • Corresponded with clients through email and phone.

Education History

Field of Study:

Computer Science/Information Technology

Major:

Web Application And Development

Graduation Date:

March 30, 2013

Located In:

Philippines

License and Certification: :

N/A


Skills

ADVANCED ★★★

    Administrative Support, Property Management, Email Handling, Phone Support, Calendar Management, Zendesk,

INTERMEDIATE ★★

    Real EstateAdministrative SkillsAppointment SettingCustomer SupportInvoice Audit

Work at Home Capabilities:

  • Internet Bandwidth: Greater than 100mbps
  • Working Environment: Shared Room
  • Speed Test Result: https://www.speedtest.net/result/17597800454
  • Internet Type: DSL
  • Hardware Type: Laptop
  • Brand Name: HP
  • Processor: AMD Ryzen 7 7730U with Radeon Graphics
  • Operating System: Windows 11

All-inclusive Rate: USD $8.65/hr

Marjorie

Candidate ID: 633375


ADVANCED

    Customer Handling, Data Entry, Data Encoding, Customer Service...

INTERMEDIATE

    Product Analysis, Slack, Clockify, Amazon Product Research...

Employment Preferences

Availability:
Full Time Part Time
Preferred Timezone:
Australian Eastern Standard Time New Zealand Daylight Time UK London
Hourly & Monthly Rate:
(inclusive of service fee)

*Plus GST for Australian Businesses

Part Time: $USD 7.67 per hour or $USD 664.88 per month

Full Time: $USD 8.65 per hour or $USD 1499.92 per month

Remote Staff Recruiter Comments

Marjorie has 6+ years of work experience supporting e-commerce platforms in the U.S., Australia, and the Philippines. She held long-term roles in online retail businesses, primarily performing product research and customer support for Amazon, eBay, and Walmart dropshipping operations:

  • Product Research & Listing: Experienced in using tools like Keepa and AZInsight to evaluate product viability and profitability for different e-commerce platforms.
  • Customer Support & Order Management: Regularly handled customer inquiries, returns, refunds, courier coordination, and issue resolution via email and phone.
  • Industry Experience: Her work spans multiple industries within the e-commerce sector including telecommunications retail, online marketplaces, and business process outsourcing (BPO) support for telecom services.
  • Demonstrated efficiency in handling end-to-end order fulfillment, product analysis, and customer retention through responsive support services.
  • Contributed to store performance for an AU-based dropshipping company by managing order accuracy and client satisfaction from November 2021 to December 2023.
Skill & Tech Proficiency
  • Product Research Tools: Proficient with Keepa, AZInsight – used to determine profitability and demand forecasting.
  • Customer Support Channels: Skilled in managing inquiries via email (Amazon, eBay) and voice support (AT&T, Sprint).
  • Photo Editing Tools: Canva and Photoshop
  • CRM/Order Processing: Familiar with Amazon Seller Central and eBay listing processes.
  • Other Tools: Comfortable using Skype, WhatsApp, and internal messaging systems for remote coordination.
  • Can start immediately and is open for both full-time and part-time roles

PI Behavioral Profile: Artisan

Strongest Behaviors:

  • Highly precise and detail-oriented, with deep follow-through to ensure task completion meets quality standards.
  • Steady and cautious, preferring well-established processes and minimizing risk.
  • Operationally focused – excels in structured environments with clearly defined tasks and expectations.

Behavioral Summary:
Marjorie is thoughtful, disciplined, and serious in her approach to work. She is naturally introspective and thrives in environments that allow her to focus deeply on tasks, particularly those requiring accuracy and technical understanding. Her motivation comes from a desire to perform tasks thoroughly and correctly, leaning on her experience and careful planning to avoid errors. Reserved and accommodating in demeanor, she prefers clarity and stability, often relying on data and proven processes to guide her decisions.


Employment History

PRODUCT RESEARCHER

Industry:

Call Center / IT-Enabled Services / BPO

Employment Period:

December 2023 to June 2024 (6 Months)

Duties and Responsibilities:

  • Analyze products from suppliers using Keepa and AZ insights to see if the item can be sold on Amazon and if it's profitable.

CUSTOMER SUPPORTAND STORE MANAGER

Industry:

Call Center / IT-Enabled Services / BPO

Employment Period:

May 2019 to December 2022 (43 Months)

Duties and Responsibilities:

  • Answering quiries and issues via email Checking inventory, AZ Claim
  • Removal of Feedback

CUSTOMER SUPPORT AND PRODUCT RESEARCH

Industry:

Call Center / IT-Enabled Services / BPO

Employment Period:

November 2021 to December 2023 (25 Months)

Duties and Responsibilities:

Doing Product Research and Created Product Listing
Processing orders, handling Customer Support, Contacting Couriers, and Talking to eBay CS

CUSTOMER SERVICE REPRESENTATIVE ATT TELECOM

Industry:

Call Center / IT-Enabled Services / BPO

Employment Period:

July 2018 to December 2018 (5 Months)

Duties and Responsibilities:

  • Handled inbound calls, assisting clients with resetting passwords for their AT&T accounts, including mobile phones, TV coverage, and email access.
  • Provided temporary passwords for account recovery and recommended personalized offers to enhance their services and drive sales

CUSTOMER SERVICE REPRESENTATIVE SPRINT TELECOM

Industry:

Call Center / IT-Enabled Services / BPO

Employment Period:

April 2017 to July 2018 (15 Months)

Duties and Responsibilities:

  • Handled inbound calls, assisting clients with phone activations, troubleshooting technical issues, and adding minutes as requested.
  • Ensured prompt and accurate resolution of customer inquiries to deliver a seamless support experience.

EMAIL SUPPORT

Industry:

Call Center / IT-Enabled Services / BPO

Employment Period:

May 2018 to December 2022 (55 Months)

Duties and Responsibilities:

  • Answering queries and issues via email.
  • Answering quiries and issues via email

PRODUCT RESEARCHER

Industry:

Call Center / IT-Enabled Services / BPO

Employment Period:

July 2024 to June 2025 (11 Months)

Duties and Responsibilities:

  • Managed Store Performance including Customer Support and order processing.

Education History

Field of Study:

Finance/Accountancy/Banking

Major:

BSA ACCOUNTANCY

Graduation Date:

January 1, 2004

Located In:

Philippines

License and Certification: :

N/A


Skills

ADVANCED ★★★

    Customer Handling, Data Entry, Data Encoding, Customer Service, Customer Support, Decision Making, eBay, Spreadsheets, Skype, MS Teams, BPO,

INTERMEDIATE ★★

    Product Analysis, Slack, Clockify, Amazon Product Research, EtsyShopifyGoogle SpreadsheetZendeskStaff Management

Work at Home Capabilities:

  • Internet Bandwidth: Greater than 100mbps
  • Working Environment: Private Room
  • Speed Test Result: https://www.speedtest.net/result/17956684742.png
  • Internet Type: DSL
  • Hardware Type: Desktop
  • Brand Name: ASUS
  • Processor: i3
  • Operating System: Windows 11

All-inclusive Rate: USD $7.18/hr

Reylina

Candidate ID: 619792


ADVANCED

    Administration, Operations Management, Inventory Management, Google Sheets...

INTERMEDIATE

    SAP Accounting, QuickBooks, Canva, Microsoft Office...

Employment Preferences

Availability:
Full Time
Preferred Timezone:
Australian Western Standard Time Australian Central Standard Time Australian Eastern Standard Time New Zealand Daylight Time UK London US Eastern Standard Time
Hourly & Monthly Rate:
(inclusive of service fee)

*Plus GST for Australian Businesses

Full Time: $USD 7.18 per hour or $USD 1244.69 per month

Remote Staff Recruiter Comments

Reylina brings over 12 years of professional experience in administrative support and inventory management, primarily within the trading industry. Throughout her tenure, she has advanced through progressively responsible roles—from Inventory Auditor to Consignment Admin/Supervisor, and eventually serving as Consignment/Operations Manager. In these roles, she gained extensive hands-on experience managing inventory audits, validating large volumes of data, resolving discrepancies, and preparing detailed reports for internal review.

Her most recent responsibilities included overseeing administrative workflows and ensuring the accuracy of data across multiple branches. She worked extensively with enterprise systems such as SAP and QuickBooks, where she managed the end-to-end process of downloading data from internal CRMs, validating it, and uploading it into SAP with precision and attention to detail. Beyond her technical duties, Reylina also supported customer service operations by responding promptly to client emails and phone inquiries, managing invoicing, and coordinating with internal teams to ensure timely resolution of requests.

Reylina’s educational foundation is equally commendable—she holds an Associate Degree in Health Science Education and was a consistent academic achiever, earning awards such as Dean’s Lister and a scholarship recipient. Her well-rounded experience and commitment to professional growth make her a strong fit for roles requiring accuracy, reliability, and administrative efficiency.

 

1. Career Highlights / Relevant Projects

  • Oversaw day-to-day operations and directed the activities of inventory auditors across multiple consignment branches.Played a key role in improving audit accuracy and efficiency by developing and implementing departmental policies and standards.
  • Experienced in high-volume data transactions—processing 100 to 150 uploads weekly—indicating a high level of task management and accuracy under pressure.
  • Demonstrated strong time management skills, juggling multiple responsibilities simultaneously including QuickBooks entries, customer service, and data uploads.
 

2. Skill Proficiency + Tech / Software Proficiency

  • Skill Proficiency: Proficient in data entry and management, audit reporting, and CRM navigation. Excellent written and verbal communication skills; responsive and professional in handling customer inquiries and internal correspondence.
  • Tech / Software Proficiency: Strong command of Microsoft Office tools (20+ years experience), Google Workspace (Docs, Sheets), and familiarity with project management platforms such as Trello and Monday.com. Experienced with industry tools including SAP and QuickBooks; while not yet using NetSuite professionally, she has proactively studied it to expand her toolset.
 

She can start Immediately

Predictive Index Behavioral Profile: Scholar

 

Strongest behavior:

  • Strongly formal and reflective; a cool, sometimes withdrawn person who’s often deep in thought. Very skeptical of new people, requires substantial “proof” to build trust in someone.
  • Extreme precision, sometimes perfectionistic; strong follow-through to ensure tasks are completed exactly in accordance with quality standards.
  • Nearly exclusive focus on technical, rather than social issues. Very disciplined, specific thinking about what needs to be done, how to do it perfectly, and how to avoid pitfalls. Makes and checks an execution plan that is followed literally.

 

Behavioral Summary:

  • Reylina is a serious, introspective person and an analytical and disciplined thinker. Careful, thorough and very focused on their responsibilities.
  • This individual is reserved and will generally express themself in a factual, direct, and succinct manner. A conscientious person, their approach to the work is systematic, methodical, and well organized, based on thorough knowledge of, and respect for “the book”. Working with factual, technical or detailed information, they’ll produce carefully thought-out work of high quality and precision. Whether doing work themself, or delegating to others, follow up is close to ensure

Reylina is an experienced operations and customer support professional whose career trajectory reflects her commitment to operational excellence, client relations, and team leadership within the construction materials and retail industries. 

  • Over 12 years of relevant work experience primarily in construction materials and retail industries.
  • Key areas of expertise includes
  • Operations management and branch support
  • Inventory and logistics coordination
  • Customer service handling and telemarketing
  • Team supervision and auditing management
  • Industries served: Construction supply chain, retail distribution (tiles, sanitary items, air conditioning units).
  • Worked remotely for one year, managing operational tasks of two branches. Tasks include  logistics, sales, and cashier teams while remotely overseeing the consignment department with seven auditors.
  • Successfully maintained branch performance  handling critical operations support, customer escalation, supplier management, and telemarketing outreach.
  • Helped maintain inventory accuracy through daily monitoring and weekly audits, ensuring seamless coordination between QuickBooks, SAP, and their internal CRM system (SEEDS).
  • She can start immediately
  • Amenable to flexible schedules

    Tools and Software Proficiency:

    • QuickBooks (12 years) – inventory and accounting operations
    • SAP (12 years) – inventory auditing and counterchecking
    • SEEDS CRM (12 years) – daily reconciliation and product encoding
    • Microsoft Excel (10+ years) – reporting, data analysis, executive reporting
    • Trello (6 months) – project task management
    • Monday.com (6 months) – task tracking
    • Canva – basic design tasks for operational reports
    • Google Sheets and Microsoft Office Suite – document and inventory tracking

    PI Behavioral Profile: Scholar

    Strongest Behaviors:

    • Extreme precision, sometimes perfectionistic; strong follow-through to ensure tasks are completed exactly in accordance with quality standards.
    • Very disciplined, specific thinking about what needs to be done, how to do it perfectly, and how to avoid pitfalls. Makes and checks an execution plan that is followed literally.
    • Has aptitude to spot trends in data or figure out how complex systems work.
    • Independent, analytical, critical, and creative thinking and action

    Behavioral Summary:

    Reylina is a serious, introspective person and an analytical and disciplined thinker. Careful, thorough and very focused on their responsibilities. She is reserved and will generally express themself in a factual, direct, and succinct manner. A conscientious person, their approach to the work is systematic, methodical, and well organized, based on thorough knowledge of, and respect for “the book”. Working with factual, technical or detailed information, they’ll produce carefully thought-out work of high quality and precision. Whether doing work themself, or delegating to others, follow up is close to ensure high-quality results.


  • Employment History

    Inventory Auditor

    Industry:

    Construction / Building / Engineering

    Employment Period:

    April 2013 to May 2014 (13 Months)

    Duties and Responsibilities:

    • Perform inventory audits across multiple consignment branches.
    • Resolve discrepancies and deliver detailed report to Supervisor.
    • Maintained accurate accounts for cash, fixed assets and other transactions.
    • Investigated variances between physical count results and established standards for accuracy of data entry.

    Consignment Admin Supervisor

    Industry:

    Construction / Building / Engineering

    Employment Period:

    May 2014 to June 2020 (73 Months)

    Duties and Responsibilities:

    • Oversaw administrative tasks in the consignment sector.
    • Directed daily responsibilities of inventory auditors.
    • Implemented departmental policies and standards in conjunction with management to streamline internal processes.
    • Organized meetings between managers and other departments as needed to coordinate operations.

    Consignment Operations Manager

    Industry:

    Construction / Building / Engineering

    Employment Period:

    June 2020 to March 2025 (57 Months)

    Duties and Responsibilities:

    • Manage the Consignment Department / Inventory Audit.
    • Mitigated business risks by working closely with staff members and assessing performance.
    • Resolved customer complaints in a timely manner while ensuring customer satisfaction remains at optimal levels.
    • Developed and implemented operational procedures to ensure quality standards are met.

    Education History

    Field of Study:

    Education/Teaching/Training

    Major:

    Health Science Education

    Graduation Date:

    December 30, 2006

    Located In:

    Philippines

    License and Certification: :

    N/A


    Skills

    ADVANCED ★★★

      Administration, Operations Management, Inventory Management, Google Sheets, CRM,

    INTERMEDIATE ★★

      SAP AccountingQuickBooksCanvaMicrosoft Office

    Work at Home Capabilities:

    • Internet Bandwidth: Greater than 100mbps
    • Working Environment: Private Room
    • Speed Test Result: N/A
    • Internet Type: Fiber
    • Hardware Type: Laptop
    • Brand Name: Macbook Air
    • Processor: M3
    • Operating System: MacOS X

    All-inclusive Rate: USD $9.64/hr

    Jars

    Candidate ID: 610278


    ADVANCED

      Team Management, Content Management, Customer Handling, Administrative Support...

    INTERMEDIATE

      Content Management, Leadership, Human Resource Management...

    Employment Preferences

    Availability:
    Full Time Part Time
    Preferred Timezone:
    Australian Eastern Standard Time New Zealand Daylight Time US Central Standard Time US Eastern Standard Time
    Hourly & Monthly Rate:
    (inclusive of service fee)

    *Plus GST for Australian Businesses

    Part Time: $USD 6.69 per hour or $USD 579.81 per month

    Full Time: $USD 9.64 per hour or $USD 1670.08 per month

    Remote Staff Recruiter Comments

    Jars is a performance-driven operations leader with 5+ years of supervisory experience in the business process outsourcing (BPO) industry, particularly in content moderation for social media platforms. 

    • Successfully led a team of 12-20 content moderators handling live stream content moderation, where accuracy in flagging community guideline violations was mission-critical
    • Work scope includes coaching team members, monitoring KPI metrics like accuracy, AHT (average handling time), and completion rate, and regular client calibration meetings
    • He also worked as a Sales Associate for a telecommunications account and Healthcare Virtual Assistant for a U.S.-based clinic, managing appointment setting, calendar scheduling, and prescription refills
    • Jars can start immediately

    Tools Used:

    • Client-provided software for moderation and tracking
    • Lark (internal communications)
    • RingCentral (VOIP for outbound/inbound calls)
    • Hubstaff and Slack (time tracking and team communication)

    PI Behavioral Profile: Adapter

    Strongest Behaviors:

    • Careful, detail-oriented, and follows a plan to avoid errors
    • Friendly, socially focused, and values teamwork and shared goals
    • Operationally efficient, focused on timely and accurate results

    Behavioral Summary:
    Jars exhibits a flexible and moderate behavioral range, allowing him to adapt based on the situation. He values structure but can deviate from it when necessary to achieve task completion. Though task-focused, he communicates empathetically and prefers a collaborative team environment. He can operate well under pressure and is likely to thrive in environments where quality and consistency are key. While adaptable, he may favor predictability and relies on clearly defined expectations for success.


    Employment History

    Operations Supervisor

    Industry:

    Call Center / IT-Enabled Services / BPO

    Employment Period:

    June 2021 to April 2025 (46 Months)

    Duties and Responsibilities:

    • Supervise and manage a team of 15-20 team members, ensuring optimal performance and adherence to company standards.
    • Provide coaching, guidance, and support to team members to drive performance improvement and meet KPIs.
    • Monitor team productivity and quality to ensure service level agreements (SLAs) are consistently met.
    • Foster a positive work environment by encouraging teamwork, communication, and professional development.
    • Analyze performance metrics and provide regular feedback to team members to help them achieve individual and team goals.
    • Ensure all team members are compliant with policies, procedures, and regulations, particularly those related to livestream content and interactions.
    • Maintain a thorough understanding of policies for various types of livestreams, ensuring team members adhere to platform guidelines and company standards.
    • Assist in troubleshooting and resolving account-related issues, ensuring swift and accurate resolution to maintain client satisfaction.

    Healthcare Advocate

    Industry:

    Healthcare / Medical

    Employment Period:

    July 2019 to June 2020 (11 Months)

    Duties and Responsibilities:

    • Resolves an average of 300 inquiries weekly
    • Helps the company win stellar customer service ratings
    • Provide customers with regards to their billing and enrollment concerns

    Customer Service Representative / Sales Associate

    Industry:

    Call Center / IT-Enabled Services / BPO

    Employment Period:

    January 2017 to September 2017 (8 Months)

    Duties and Responsibilities:

    • Address customer service inquiries in a timely manner
    • Achieved a customer satisfaction rating of 98%
    • Providing input in improving internal processes

    Virtual Assistant

    Industry:

    Healthcare / Medical

    Employment Period:

    November 2024 to February 2025 (3 Months)

    Duties and Responsibilities:

    • Scheduling appointments and sending reminders to patients
    • Managing calendars for doctors and staff Answering calls, emails, and messages
    • Data entry for patient records or insurance claims
    • Answering patient inquiries
    • Following up with patients regarding test results or upcoming visits
    • Coordinating lab or imaging test appointments
    • Managing prescription refill requests

    Education History

    Field of Study:

    Engineering (Chemical)

    Major:

    Chemical Engineering

    Graduation Date:

    March 19, 2017

    Located In:

    Philippines

    License and Certification: :

    N/A


    Skills

    ADVANCED ★★★

      Team Management, Content Management, Customer Handling, Administrative Support,

    INTERMEDIATE ★★

      Content ManagementLeadershipHuman Resource Management

    Work at Home Capabilities:

    • Internet Bandwidth: Greater than 100mbps
    • Working Environment: Private Room
    • Speed Test Result: https://www.speedtest.net/result/17727680728
    • Internet Type: Fiber
    • Hardware Type: Laptop
    • Brand Name: ACER
    • Processor: 13th Gen Intel(R) Core(TM) i5-13420H 2.10 GHz
    • Operating System: Windows 11

    All-inclusive Rate: USD $6.69/hr

    Lesly

    Candidate ID: 539179


    ADVANCED

      Customer Support, Administrative Support, Loans Processing, Technical Support...

    INTERMEDIATE

      Sales, Appointment Setting, Lead Generation, Canva...

    Employment Preferences

    Availability:
    Full Time
    Preferred Timezone:
    Australian Western Standard Time Australian Central Standard Time Australian Eastern Standard Time
    Hourly & Monthly Rate:
    (inclusive of service fee)

    *Plus GST for Australian Businesses

    Full Time: $USD 6.69 per hour or $USD 1159.61 per month

    Remote Staff Recruiter Comments

    • Lesly has been working for 8 years in different local companies in BPO, Real estate, and Advertising industries. She handled different positions such as Customer Support, Technical support, Appointment setter, Executive assistant, and Admin Assistant. She started her freelance career in 2020 and worked US clients. She supported the following task:
      • Technical issue support
      • Customer service
      • Ticketing 
      • Chat management 
      • Social media marketing
      • Administrative assistance
      • Basic graphic design 
      • Lead generation
      • Appointment setting
    • She is all around VA. Recently she got her SEO and design course certifications.
    • She is proficient in Salesforce, Hubspot, Ring central, Canva, Slack, Sabre, and Microsoft tools.
    • Lesly is available to start immediately and she is amenable to working the day shift for any part-time or fulltime position.

    Predictive Index Behavioral Profile - Artisan

    Strongest Behaviors
    • Driven to protect the company against risk by thoroughly leveraging their background and strictly following “the book.”
    • Cautious; follows a well-established and proven plan to avoid making mistakes. Does the background research necessary to have proof to support decisions before action is taken.
    • Detail-oriented and accommodating; most comfortable working as part of a well-defined team for which they produce high-quality output and decisions.
    Behavioral Summary
    Lesly Gae Valerie is thoughtful, disciplined, and particularly attentive to, careful of, and accurate with the details involved in the job. Identifies problems, and enjoys solving them, particularly within their area of expertise. Works at a steady, even pace, leveraging their background for the betterment of the team, company, or customer.

    A modest and unassuming person, they work autonomously in their area of expertise. When working outside of that area, their drive is to seek specialized knowledge by finding definitive answers from written resources, authoritative management, or established subject-matter experts.
     

    Employment History

    Lawyer Finder AI

    Industry:

    Others

    Employment Period:

    September 2022 to November 2023 (14 Months)

    Duties and Responsibilities:

    • Platform Management
    • Email Marketing and Social Media Marketing
    • Lead Generation
    • Cold Calling
    • Graphic Design

    Appointment Setter

    Industry:

    Others

    Employment Period:

    July 2021 to August 2022 (13 Months)

    Duties and Responsibilities:

    • Accepting calls from prospective clients as they arise
    • Calling prospective clients using a list of phone numbers provided to you
    • Familiarizing yourself with essential details of our products and services

    Executive Assistant/Loan Processor

    Industry:

    Property / Real Estate

    Employment Period:

    February 2020 to June 2021 (16 Months)

    Duties and Responsibilities:

    • Regularly communicate with clients, keeping them informed about the status of their mortgage applications.
    • Provide updates on any changes, requirements, or milestones. Maintain a clear and organized pipeline of current and potential clients.
    • Keep track of leads, applications, and closings to ensure nothing falls through the cracks.
    • Reflect on the day's activities, assess progress toward goals, and identify any outstanding tasks.
    • This can help you plan for the next day and address any issues promptly.

    Technical Support

    Industry:

    Call Center / IT-Enabled Services / BPO

    Employment Period:

    October 2017 to August 2019 (22 Months)

    Duties and Responsibilities:

    • Troubleshooting technical issues.
    • Diagnosing and repairing faults.
    • Resolving network issues.
    • Installing and configuring hardware and software.
    • Speaking to customers to quickly get to the root of their problem.
    • Providing timely and accurate customer feedback.
    • Talking customers through a series of actions to resolve a problem.
    • Following up with clients to ensure the problem is resolved.

    Customer Support

    Industry:

    Call Center / IT-Enabled Services / BPO

    Employment Period:

    May 2015 to September 2017 (28 Months)

    Duties and Responsibilities:

    • Maintaining a positive, empathetic, and professional attitude toward customers at all times.
    • Responding promptly to customer inquiries.
    • Communicating with customers through various channels.
    • Acknowledging and resolving customer complaints.
    • Knowing our products inside and out so that you can answer questions.
    • Keeping records of customer interactions, transactions, comments, and complaints.
    • Communicating and coordinating with colleagues as necessary.
    • Providing feedback on the efficiency of the customer service process.
    • Ensure customer satisfaction and provide professional customer support.

    Education History

    Field of Study:

    Business Studies/Administration/Management

    Major:

    Business Administration

    Graduation Date:

    January 1, 2013

    Located In:

    Philippines

    License and Certification: :

    N/A


    Skills

    ADVANCED ★★★

      Customer SupportAdministrative SupportLoans ProcessingTechnical Support

    INTERMEDIATE ★★

      SalesAppointment SettingLead GenerationCanvaGraphic Design

    Work at Home Capabilities:

    • Internet Bandwidth: Greater than 100mbps
    • Working Environment: Private Room
    • Speed Test Result: N/A
    • Internet Type: Fiber
    • Hardware Type: Desktop
    • Brand Name: Built-in
    • Processor: Intel Core i5
    • Operating System: Windows 11

    All-inclusive Rate: USD $8.65/hr

    Kim

    Candidate ID: 535430


    ADVANCED

      Zendesk, Salesforce CRM, Shopify, Google Apps...

    INTERMEDIATE

      Administrative Support...

    Employment Preferences

    Availability:
    Full Time Part Time
    Preferred Timezone:
    Australian Western Standard Time Australian Central Standard Time Australian Eastern Standard Time New Zealand Daylight Time
    Hourly & Monthly Rate:
    (inclusive of service fee)

    *Plus GST for Australian Businesses

    Part Time: $USD 7.67 per hour or $USD 664.88 per month

    Full Time: $USD 8.65 per hour or $USD 1499.92 per month

    Remote Staff Recruiter Comments

    • Kim has a bachelors degree in Hotel and Restaturant Management and have been working for almost 12 years now handling and performing roles such as Admin Assistant, Fulfillment Lead, Customer Support, Customer Support Lead, Programs Assistant, Virtual Assistant Recruitment Officer and  Reconciliations Officer under the industries of Financial Services, Recruitment Agency, Outsourcing, Education and Merchandising. She has catered to US and Australian Clients. 
    • Her greatest achievement with her 12 years of professional experience was being able to work remotely since 2015, working and being exposed to global clients, and working in several industries, all of which helped her career development.
    • She was exposed to the following tasks:
      • Order Management
      • Shopify Management
      • Customer Support
      • Invoicing 
      • Email Support
      • Chat Support
      • SMS Support
      • Inventory and Fulfillment
      • Data Entry
      • Scheduling
      • Quality Assurance
      • Handled 4 team members
      • Recruitment 
      • Reconciliation
      • Product Research 
      • Administrative Tasks
    • She is proficient in using tools such as CRMs, Zendesk, Salesforce, ReAmaze, ShopifyTrello, Asana, Google Apps and Microsoft Office.
    • She currently have a part-time job, working on a flexible schedule. She prefers morning or late afternoon shift and open to any full-time or part-time roles.
    Predictive Index Profile - Altruist

    Strongest Behaviors
    • Socially-focused, naturally empathizes with people, easily seeing their point of view or understanding their emotions. Positive, non-threatening communication.
    • Teaches and shares; often working collaboratively with others to help in any capacity.
    • Accommodating; most comfortable working with others, often puts team/company goals before personal goals. Promotes teamwork by actively sharing authority.
    • Driven to protect the company against risk by thoroughly leveraging their background and strictly following “the book.”
    • Cautious; follows a well-established and proven plan to avoid making mistakes. Does the background research necessary to have proof to support decisions before action is taken.
    • Detail-oriented and accommodating; most comfortable working as part of a well-defined team for which they produce high-quality output and decisions.
    Behavioral Summary

    Unassuming, unselfish and has a genuine interest in other people and a strong, intuitive understanding of them. Outgoing and friendly, they enjoy working with others and is lively, warm company.

    A pleasant and extraverted person, KIMJEN is an effective communicator, able to stimulate and motivate others while being aware of and responsive to their needs and concerns. Their congenial personality and friendly, interested attitude make them readily approachable. KIMJEN gets along easily with a wide variety of people.

    Their drive is directed at working with and for others. They derive particular satisfaction from doing things for others, the company, management, the team, and for the company’s customers. Cooperative and willing, this individual can be a particularly effective teacher and communicator of the company’s policies, programs, and systems.


    Employment History

    Reconciliations Officer

    Industry:

    Banking / Financial Services

    Employment Period:

    September 2011 to July 2012 (10 Months)

    Duties and Responsibilities:

    • Reconciled all assets held on behalf of ANZ’s clients.
    • Investigated and cleared variances/breaks from reconciliations.
    • Ensured all breaks were resolved and cleared within a given timeframe.
    • Cross-trained on mutual funds and equity processes for leave coverage.
    • Stakeholder communications regarding outstanding balance.

    Virtual Assistant

    Industry:

    Others

    Employment Period:

    December 2018 to March 2019 (3 Months)

    Duties and Responsibilities:

    • Managed administrative tasks, performed research, data entry
    • Contact management, inbox management.
    • Scheduling management, booking, and planned travel.

    Recruitment Officer

    Industry:

    Human Resources Management / Consulting

    Employment Period:

    July 2014 to January 2015 (6 Months)

    Duties and Responsibilities:

    • Sourced, screened, evaluated, and processed applicants based on qualifications.
    • Analyzed interview results and verified references.
    • Recommended and coordinated interviews with hiring managers.
    • Handled phone interviews, arranged candidates for face-to-face interview.
    • Builds and maintains a client database
    • Handles general data administration and paperwork

    Programs Data Entry Assistant

    Industry:

    Education

    Employment Period:

    March 2019 to July 2019 (4 Months)

    Duties and Responsibilities:

    • Tasked with administrative duties.
    • Client communication and email support.
    • Scheduling management.
    • Analyzed reports and processed data entry.

    E-Commerce Customer Support Lead

    Industry:

    Retail / Merchandise

    Employment Period:

    July 2020 to March 2021 (8 Months)

    Duties and Responsibilities:

    • Led customer support operations, overseeing escalations and team coaching.
    • Streamlined email response, workflows, improving efficiency and resolution times. 
    • Investigated and resolved Shopify, PayPal, and Amazon chargeback cases.
    • Recommended, systemized, and streamlined playbook and FAQs.
    • Administered quality assurance for tickets handled.
    • Handled ReAmaze email support, including refunds, returns, order tracking.
    • Shopify management, updated product listing and resolved discrepancy.
    • Conducted fraud investigations related to order processing and fulfillment.
    TOOLS:
    • Google Suite (Sheets and Docs)
    • Shopify
    • ReAmaze (CRM)
    • Asana
    • Google Drive, Droopbox
    • CJ Dropshipping, HSKU, Zendrop
    • Shopify, Amazon, PayPal (Chargeback)
    • Time Doctor
    • Slack

    Fulfillment E-commerce Specialist / Customer Support

    Industry:

    Retail / Merchandise

    Employment Period:

    July 2019 to April 2025 (68 Months)

    Duties and Responsibilities:

    • Managed Shopify operations—product listings, pricing, and inventory.
    • Created and managed print on demand (POD) products via Gooten.
    • Resolved Shopify issues, fixed product data and inventory discrepancies.
    • Coordinated with suppliers and warehouses for fulfillment and shipping.
    • Streamlined data entry and performed regular data cleanup.
    • Managed product assets, large data sets processing, and data management via Google Drive and Dropbox.
    • Updated listings and maintained consistent formatting.
    • Researched fashion trends and wrote SEO-friendly titles and descriptions.
    • Handled Zendesk email support, including refunds, returns, order tracking.
    • Engaged followers on social media (Instagram), replied to comments, and built community.
    • Monthly financial report data entry.
    TOOLS:
    • Google Suite (Sheets and Docs)
    • Shopify
    • Zendesk
    • Google Drive, Dropbox
    • Gooten (POD) 
    • Whiplash
    • Harvest (time tracker)
    • Slack

    Email, Chat, and SMS Customer Support Specialist

    Industry:

    Others

    Employment Period:

    December 2015 to December 2018 (36 Months)

    Duties and Responsibilities:

    • Managed customer inquiries via email, chat, and text.
    • Escalation of report to marketplace integrity team.
    • Handling account issues, refunds, reviews, and disputes.
    • Provided technical support and fraud investigation for seamless user experience
    TOOLS:
    • Google Suite (Sheets and Docs)
    • Salesforce
    • Trello
    • Google Drive, Dropbox
    • Upwork (time tracker) 
    • Slack

    E-Commerce Customer Support Specialist

    Industry:

    Retail / Merchandise

    Employment Period:

    August 2023 to December 2023 (3 Months)

    Duties and Responsibilities:

    • Managed Shopify product listings, including descriptions, SKU, pricing, and images.
    • Resolved Shopify and Klarna chargeback disputes and improved customer dispute resolution.
    • Provided Dutch email customer support via Strato, translated via DeepL.
    • Handled supplier communication for missing, returned, or modified orders.
    • Streamlined data entry processes, FAQs, and email templates.
    TOOLS:
    • Google Suite (Sheets and Docs)
    • Shopify
    • Strato (CRM)
    • Google Drive
    • Notion
    • RegWiio (Dropshipping tools)
    • Klarna (Chargeback)
    • Time Doctor (time tracker)

    Education History

    Field of Study:

    Hospitality/Tourism/Hotel Management

    Major:

    Hotel and Restaurant Management

    Graduation Date:

    January 1, 2011

    Located In:

    Philippines

    License and Certification: :

    N/A


    Skills

    ADVANCED ★★★

      Zendesk, Salesforce CRM, Shopify, Google Apps, Microsoft Office, Trello, Asana, Email Support, Product Listing,

    INTERMEDIATE ★★

      Administrative Support

    Work at Home Capabilities:

    • Internet Bandwidth: Greater than 100mbps
    • Working Environment: Private Room
    • Speed Test Result: https://www.speedtest.net/result/17820829028.png
    • Internet Type: Fiber
    • Hardware Type: Laptop
    • Brand Name: Asus
    • Processor: 11th Gen Intel(R) Core(TM) i7-1165G7 @ 2.80GHz 2.80GHz
    • Operating System: Windows 11

    All-inclusive Rate: USD $10.62/hr

    Andrea

    Candidate ID: 531457


    ADVANCED

      .NET 2.0, Administrative Skills, Financial Reports, Executive Assistance...

    INTERMEDIATE

      Project Management...

    Employment Preferences

    Availability:
    Full Time Part Time
    Preferred Timezone:
    Australian Western Standard Time Australian Central Standard Time Australian Eastern Standard Time New Zealand Daylight Time US Pacific Standard Time US Mountain Standard Time US Central Standard Time UK London US Eastern Standard Time
    Hourly & Monthly Rate:
    (inclusive of service fee)

    *Plus GST for Australian Businesses

    Part Time: $USD 10.62 per hour or $USD 920.12 per month

    Full Time: $USD 10.62 per hour or $USD 1840.23 per month

    Remote Staff Recruiter Comments

    • Andrea has been employed as an Executive Assistant and Customer service representative for nearly four years, specializing in the BPO, real estate, crypto trading, and e-commerce industries. She holds a diploma in Mechanical Engineering Technology. She has catered to clients based in the US, UK, and Canada providing support in tasks such as:
      • Email management
      • Appointment Setting
      • Customer Service
      • Research
      • Financial Management
      • Invoices
      • Bookeeping
      • Data management
      • Digital Marketing
      • Phone Support
      • Property Management
      • other admin tasks
    • She is proficient with Asana, Zoho, Salesforce, HubSpot, Trello, AppFolio, Xero, wave, Square Up, QuickBooks, Go High Level, Google Workspace, and Microsoft 365.
    • She can start immediately for any full-time job.
    • Can consider any time zone.
    Predictive Index Behavioral Profile-  Promoter

    Strongest Behaviors
    • More interested in people, building relationships, and teamwork than technical matters. Generally affable, optimistic, and trusting.
    • More focused on goals and the people needed to get there than the details or plans; comfortable delegating details.
    • Relatively quick in connecting to others; reasonably open and sharing. Builds and leverages relationships to get work done.
    Behavioral Summary

    ANDREA JANE is an outgoing, talkative, very friendly individual, a lively and stimulating communicator. A good mixer who is poised, active and responsive in social situations.

    The complete extravert; informal and uninhibited in their behavior; understands people well and is capable of using that understanding to gain the friendship and cooperation of others. It is important to this individual to be liked and accepted, and they express themself to individuals or groups with warmth and enthusiasm. Easily understands and accepts other viewpoints, ideas, and feelings, and can be effective at getting diverse groups to come together and collaborate.


    Employment History

    Executive Virtual Assistant

    Industry:

    Others

    Employment Period:

    May 2019 to June 2021 (25 Months)

    Duties and Responsibilities:

    • Personal Assistant to the CEO: Provided dedicated support to the CEO of a Blockchain NFT company, ensuring their day-to-day tasks and priorities were efficiently managed.
    • Financial   Management: Managed financial activities using finance management tools like Xero/Wave, including budget tracking, expense reports, and invoice processing, contributing to the company's fiscal stability.
    • Strategic Planning: Assisted in the development and execution of business strategies by gathering data, conducting data analysis, and presenting insights to facilitate data-driven decision-making.
    • Meeting Coordination: Scheduled and coordinated training sessions, meetings, and appointments, ensuring a streamlined and efficient calendar for the CEO.
    • Reporting: Compiled and prepared weekly reports for the CEO, summarizing key performance indicators and progress toward company objectives.
    • Customer Service: Provided exceptional customer service, addressing inquiries and resolving concerns promptly, enhancing customer satisfaction.
    • Data Management: Efficiently handled data entry tasks and data analysis, ensuring data accuracy and utilizing analytical skills to derive meaningful insights for strategic decision-making.
    • CRM Maintenance: Managed and maintained the Customer Relationship Management (CRM) system, ensuring accurate and up-to-date customer information for improved client interactions.
    • Community Management: Actively engaged with the online community, fostering positive relationships, addressing questions and concerns, and moderating discussions to ensure a positive and productive online presence.
    • Operations Management and Support: Managing and supporting day-to-day operations, ensuring seamless workflow and process optimization.
    • Digital Marketing: Managed social media channels, overseeing content creation, scheduling, and audience engagement. Conducted email marketing campaigns, leading to increased customer reach and engagement.
    • Ad Hoc Tasks: Demonstrated flexibility by effectively handling various ad hoc tasks and projects as needed, ensuring the smooth operation of daily operations and special initiatives.
    • Versatile Contributor: Adapted to diverse roles and responsibilities, indicating a readiness to take on new challenges and tasks beyond the outlined duties.

    Customer Service Representative

    Industry:

    Retail / Merchandise

    Employment Period:

    June 2021 to February 2022 (7 Months)

    Duties and Responsibilities:

    • Worked for an e-commerce retail company, providing exceptional customer service by handling inbound calls, resolving inquiries, and ensuring customer satisfaction.
    • Demonstrated adaptability by transitioning into email support in addition to managing inbound and outbound calls, effectively addressing customer concerns through multiple communication channels.

    Real Estate Executive Virtual Assistant

    Industry:

    Property / Real Estate

    Employment Period:

    March 2022 to September 2023 (18 Months)

    Duties and Responsibilities:

    • Personal Assistant to the CEO: Provided dedicated personal support to the CEO within the real estate industry, managing their schedule, handling confidential matters, and ensuring efficient daily operations.
    • Travel Arrangements and Personal Tasks: Managed travel arrangements, including booking flights, accommodations, and transportation, while also efficiently handling personal tasks such as online shopping for equipment and other necessities, ensuring the CEO's convenience and efficiency.
    • Financial Management: Managed financial activities using Xero/Quickbooks/Square/Wave, including budget tracking, expense reports, and invoice processing and income tracking.
    • Property Management: Actively contributed to property management by overseeing property maintenance, ensuring that properties were in excellent condition for guests and tenants. This included finding and managing suppliers for property upkeep, repairs, and renovations.
    • Guest support VA/ Rental VA: for guests and new tenants, ensuring seamless reservations and tenant satisfaction. Involves exceptional customer service.
    • Property sourcing
    • CRM   Management:   Effectively managed the   Customer   Relationship, ensuring accurate and up-to-date customer information for improved client interactions and enhanced guest experiences.
    • Digital Marketing: Managed digital marketing efforts, including social media management, creating   newsletters, and   email   marketing   campaigns,

    Executive Assistant | Operations Assistant

    Industry:

    Education

    Employment Period:

    October 2023 to March 2024 (5 Months)

    Duties and Responsibilities:

    • Software as a Service (SaaS) Company
    • Bookkeeping: Managed financial activities, including bookkeeping tasks, using Xero and Wave. Ensured accurate records of financial transactions, contributing to the company's fiscal stability. Handles accounts payable and accounts receivable.
    • Social Media Engagement: Orchestrated engaging social media strategies to enhance the company's online presence. Crafted and scheduled posts, fostering connections with the audience and promoting brand visibility.
    • CRM Management: Spearheaded the management of the Customer Relationship Management (CRM) system. Ensured accurate and up-to-date customer information, contributing to improved client interactions.
    • Market Analysis: Conducted comprehensive market analyses, providing valuable insights for strategic decision-making. Monitored industry trends and competitor activities, staying abreast of the evolving SaaS landscape.
    • Operations Support: Collaborated with cross-functional teams to optimize operational processes. Assisted in the development and execution of business strategies, contributing to overall efficiency.
    • Executive Support: Undertook responsibilities ranging from scheduling and meeting coordination to ad hoc tasks. Maintained a high level of confidentiality while handling sensitive information.

    Executive Assistant | Operations Assistant

    Industry:

    Computer / Information Technology (Software)

    Employment Period:

    April 2024 to August 2025 (15 Months)

    Duties and Responsibilities:

    • Client needs streamlining of his day to day operations.
    • Automations: Implemented and maintained automation systems to streamline repetitive tasks, improving efficiency and freeing up time for high-priority activities.
    • Organization: Maintained order in daily operations by coordinating schedules, handling correspondence, and managing tasks to ensure everything runs smoothly.
    • SOP Management and Creation: Made sure that every tasks and operations in the company is written in a document where they can update the document as they improve the process.
    • CRM Management: Managed the Customer Relationship Management (CRM) system, ensuring up-to-date client information and facilitating smooth communication and client relations.
    • Course Content Management: Oversaw the organization, updating, and distribution of course materials, ensuring that content is accessible and aligned with the coach's educational objectives.
    • Community Management: Managed multiple communities in different platforms where the Client has their social media presence. Managed engagements, reminders, and answers different questions.
    • Personal Assistance: Provided dedicated support to the coach, managing personal tasks, coordinating appointments, and handling day-to-day responsibilities to ensure the coach's time is optimized.

    Executive Assistant

    Industry:

    Consulting (Business & Management)

    Employment Period:

    September 2024 to January 2025 (4 Months)

    Duties and Responsibilities:

    • Bookkeeping: Managed financial records, including tracking expenses, invoicing clients, and reconciling accounts to ensure accurate financial reporting.
    • Social Media Management: Created and scheduled engaging content across various social media platforms, fostering community interaction and enhancing the coach’s online presence.
    • Automations: Implemented and maintained automation systems to streamline repetitive tasks, improving efficiency and freeing up time for high-priority activities.
    • Organization: Maintained order in daily operations by coordinating schedules, handling correspondence, and managing tasks to ensure everything runs smoothly.
    • CRM Management: Managed the Customer Relationship Management (CRM) system, ensuring up-to-date client information and facilitating smooth communication and client relations.
    • Course Content Management: Oversaw the organization, updating, and distribution of course materials, ensuring that content is accessible and aligned with the coach's educational objectives.
    • Personal Assistance: Provided dedicated support to the coach, managing personal tasks, coordinating appointments, and handling day-to-day responsibilities to ensure the coach's time is optimized.

    Executive Assistant Bookeeper

    Industry:

    Accounting / Audit / Tax

    Employment Period:

    July 2021 to February 2022 (7 Months)

    Duties and Responsibilities:

    • Digital Presence Enhancement: Executed SEO strategies and Yoast optimization for the firm's online content, improving visibility and attracting potential clients. 
    • Developed and maintained a blog to showcase the firm's expertise and insights in the accounting industry. •
    • Financial Management: Handled bookkeeping tasks to contribute to the financial stability of the firm. Used Xero, Wave and Zoho Books.
    • Strategic Communication: Curated and distributed monthly newsletters to keep clients informed about industry updates, tax advice, and firm highlights.
    • Personal Assistant: Provided dedicated support to the firm's owner and tax advisor in managing day-to-day tasks and priorities.
    • Assisted in personal matters, contributing to the overall efficiency and well-being of the owner.

    Executive Assistant to a Coach

    Industry:

    Consulting (Business & Management)

    Employment Period:

    May 2024 to August 2024 (3 Months)

    Duties and Responsibilities:

    • Coaching Business: Microsoft Related Apps Coaching and Tutorial
    • Project/Contract based. Client needs streamlining of his day to day operations.
    • Automations: Implemented and maintained automation systems to streamline repetitive tasks, improving efficiency and freeing up time for high-priority activities.
    • Organization: Maintained order in daily operations by coordinating schedules, handling correspondence, and managing tasks to ensure everything runs smoothly.
    • SOP Management and Creation: Made sure that every tasks and operations in the company is written in a document where they can update the document as they improve the process.
    • CRM Management: Managed the Customer Relationship Management (CRM) system, ensuring up-to-date client information and facilitating smooth communication and client relations.
    • Course Content Management: Oversaw the organization, updating, and distribution of course materials, ensuring that content is accessible and aligned with the coach's educational objectives.
    • Community Management: Managed multiple communities in different platforms where the Client has their social media presence. Managed engagements, reminders, and answers different questions.
    • Personal Assistance: Provided dedicated support to the coach, managing personal tasks, coordinating appointments, and handling day-to-day responsibilities to ensure the coach's time is optimized.

    Education History

    Field of Study:

    Engineering (Mechanical)

    Major:

    Diploma in Mechanical Engineering Technology

    Graduation Date:

    July 22, 2022

    Located In:

    Philippines

    License and Certification: :

    N/A


    Skills

    ADVANCED ★★★

      .NET 2.0, Administrative Skills, Financial Reports, Executive Assistance, Executive Support, Digital Marketing, Social Media Management, Social Media Marketing, Account Management, Bookkeeping, Xero, QuickBooks, Project Management, Operations Management, Property Management, Customer Service, Email Support, Email Marketing, Personal Assistance, Email management, Calendar Management, Zoho CRM, Marketing automation, Website Management, Website Builder, CRM,

    INTERMEDIATE ★★

      Project Management

    Work at Home Capabilities:

    • Internet Bandwidth: Between 5mbps to 100mbps
    • Working Environment: Private Room
    • Speed Test Result: https://www.speedtest.net/result/15488326581
    • Internet Type: Fiber
    • Hardware Type: Laptop
    • Brand Name: ACER
    • Processor: Intel Core i5
    • Operating System: Windows 11

    All-inclusive Rate: USD $9.14/hr

    Ma.

    Candidate ID: 529768


    ADVANCED

      Administrative Skills, Executive Assistance, Graphic Design, Hootsuite...

    INTERMEDIATE

      Business Management, Social Media Management, Paralegal, Outsourcing...

    Employment Preferences

    Availability:
    Full Time Part Time
    Preferred Timezone:
    Australian Western Standard Time Australian Central Standard Time Australian Eastern Standard Time
    Hourly & Monthly Rate:
    (inclusive of service fee)

    *Plus GST for Australian Businesses

    Part Time: $USD 9.14 per hour or $USD 792.50 per month

    Full Time: $USD 9.14 per hour or $USD 1585.00 per month

    Remote Staff Recruiter Comments

    • Justine has been working for almost 3 years handling roles such as Admin Operations Assistant/Case Manager Virtual Assistance, Executive Admin Assistant, Content Creator Virtual Assistance, Quality Assurance Virtual Assistance and Operations Customer Service Representative in the Business Process Outsourcing Company, Construction Firm, Law Firm, e-commerce, affiliate marketing, solar business, digital marketing and financial services. She was able to cater clients from US and UK. 
    • She was exposed to the following tasks:
      • Executive Virtua Assistance
      • Accounting
      • Appointment Setting
      • Sales Lead Generation
      • Property Management
      • Amazon Product Research
      • Legal Assistance
      • Payroll
      • Calendar management
      • Graphic design
      • Customer Service
      • Social media management
      • Bookkeeping
      • Invoicing
      • Contract Management
      • Handled a team (web developers,graphic designers, an SEO analyst, social media specialists, paid media specialists, digital marketing specialists)
      • Admnistrative tasks
    • She is proficient in using tools such as: Adobe Express
      • Asana
      • Canva
      • CapCut
      • Calendly
      • Clickup
      • Eventbrite
      • Google Data Studio
      • Google Analytics
      • Google Trends
      • Last Pass
      • Lucid Chart
      • OneDrive
      • Panda Docs
      • Quickbooks
      • Shopify
      • Slack
      • Trello
      • Toggl
      • SuperHuman
      • Helium 10
      • HootSuite
      • Hubstaff
      • Loom
      • LinkedIn Navigator
      • Monday.com
      • MS Word/Excel
      • MyCase
      • Notion
      • WooCommerce
      • Xero
      • Zappier
      • Zoom
      • Flodesk
      • Call Log Tracking Metrics
      • Animaker
      • Chat GPT
      • Tube Buddy
    • She can start ASAP, amenable to working any shifts and open to any full-time or part-time roles.
    Predictive Index Profile - Specialist

    Strongest Behaviors
    • Formal, reserved, introspective, and skeptical of new people; requires “proof” to build trust in new people.
    • Detail-oriented and precise; follow-through is deep and literal to ensure tasks were completed in accordance with quality standards.
    • Operationally, as opposed to socially, focused. Thinks, in specific terms, about what needs to be done and how to do it accurately and flawlessly; follows, in a literal way, that execution plan.
    • Careful with rules; precise, "by the book", fast-paced, and literal in interpreting rules, schedules and results.
    Behavioral Summary

    Ma Justine is a very conscientious person, particularly attentive to, careful of, and accurate with the details involved in the job. Identifies problems, and enjoys solving them, particularly within own area of expertise.

    Reserved, serious, and always concerned with the exact correctness of the work. Self-discipline, sense of duty, and respect for authority and tradition are strong qualities in Ma Justine, who takes responsibilities very seriously.

    With experience and/or training, Ma Justine will develop a high level of specialized expertise and efficiency. Disciplined and dedicated to the job and the company. Work pace is somewhat faster-than-average, and Ma Justine is motivated by a real concern for getting work done on time and correctly. Discipline and circumspect thinking will lend caution to decision-making; plans ahead, double checks, and follows up carefully on decisions and actions.


    Employment History

    Admin Operations Assistant/Case Manager VA

    Industry:

    Law / Legal

    Employment Period:

    August 2021 to February 2022 (6 Months)

    Duties and Responsibilities:

    • Provided Admin/Executive/Workforce services such as productivity monitoring ofemployees, attendance, payroll, contracts, sending memos, providing/creating logincredentials for new hires, onboarded/offboarded staff, and fixed disputes and otherwork-related concerns.
    • Sending/Booking calendar meetings and invites.
    • Creating/Implementing company policies.
    • Sending/presenting reports to the CEO.
    • Assigned in recruitment to create graphics and posters for the current campaign.
    • Sourced talents from LinkedIn, Indeed, and Online Jobs.
    • Created talent descriptions and duties for our next hire/candidate.
    • Provided bookkeeping services as well using Quickbooks and Panda Docs.
    • Reporting to the VP every week for the employees and team performance.
    • Managed and scheduled social media postings for FB, IG, and TikTok.
    • Worked closely with the division managers of each department to discuss the agenda forthe week, the coming week, and the entire month. Discussing what things should beprioritized first to improve the company's performance and sales.
    • Develop technical and business requirements and always strive to deliver intuitive anduser-centered solutions.
    • Filed pleadings, and called court districts to confirm the case’s status and if the files fromus had been received successfully a week before the pleading day.
    • Managed/Organized files in OneDrive and MyCase making sure that the tags for clientsare correct, if whose we currently working on, and the cases we closed.
    • Created/Sent invoices to clients and follow-ups.

    Executive Admin Assistant Content Creator VA

    Industry:

    Advertising / Marketing / Promotion / PR

    Employment Period:

    April 2021 to August 2021 (4 Months)

    Duties and Responsibilities:

    • Provided Admin/Executive assistant services such as calendar management, and taking down notes during the meetings.
    • Managed the team and had meeting with them to know the status of the work their doing.
    • Wrote contents for a niche, for example: airconditioner with a heater. In the content I wrote I make sure to put the pros and cons and reviews from the customer and what makes it better with the other brand, etc.,
    • Product Research and product listings on Amazon.

    Quality Assurance VA

    Industry:

    Construction / Building / Engineering

    Employment Period:

    May 2020 to April 2021 (11 Months)

    Duties and Responsibilities:

    • Assigned on filtering/sorting the recorded calls of the centers that worked for the companies we worked with.
    • Made sure that the tags and notes written on the call logs are all correct. If in case it is not correct I need to call the center and make sure to follow up on the concern of the client who called especially after a hurricane has passed.
    • Tracked clients' status and concerns on a spreadsheet, if it has been resolved, need urgency, or need to be resolved within the day or specific day.
    • Managed the KPI monthly investment or reports for the Organic Page, PPC, and FB using Google Data Studio.
    • Sent reports to the CEO and account managers.

    Operations Customer Service Representative

    Industry:

    Call Center / IT-Enabled Services / BPO

    Employment Period:

    January 2019 to April 2020 (15 Months)

    Duties and Responsibilities:

    • Explained and educated the breakdown of the client's finances and billings.
    • Collected and follow up on payments of clients'. Documented conversations with clients. Offered new rate plans, devices, and mobile accessories to make sales.
    • Provided troubleshooting and basic IT resolutions to clients that are having issues with their devices, plans, etc.,

    Admin Executive Assistant/Accounting/Bookkeeping Assistant

    Industry:

    Property / Real Estate

    Employment Period:

    July 2023 to April 2024 (9 Months)

    Duties and Responsibilities:

    • Provided Admin and Accounting/Bookkeeping assistance to track income and expense. 
    • Created a new MS Excel major accounting sheet. 
    • Present accounting reports for my boss’ business and personal accounting. 
    • Reconciled reports using Xero. Reconciled reports using Xero. 
    • Add products to the Shopify store.
    • Performed monthly rate analysis for properties.
    • Sending/Booking calendar meetings and invites. 
    • Created operations manual for the processes.
    • Done market comparison research.
    • Helped on tracking current propery auctions.

    Office Administrative Assistant

    Industry:

    Construction / Building / Engineering

    Employment Period:

    May 2024 to August 2024 (3 Months)

    Duties and Responsibilities:

    • Maintain and update records accurately and efficiently.
    • General administration including inbox management and drafting correspondence
    • Assist in compiling professional documents, presentations, reports, letters & documents.
    • Process bills for payment (purchase orders, approvals, payment processing, remittances, new supplier setup).
    • Contribute to bookkeeping tasks like account reconciliations, journal entries and monthly/weekly client updates.
    • Perform payroll processing and timesheet entry accurately and on time.

    OPERATIONS CUSTOMER SERVICE REPRESENTATIVE

    Industry:

    Call Center / IT-Enabled Services / BPO

    Employment Period:

    January 2019 to November 2020 (22 Months)

    Duties and Responsibilities:

    My duties here was answering incoming calls, and assisting clients in their billing, finance, collecting payments, perform basic technical assistance to client and sales.

    OPERATIONS CUSTOMER SERVICE REPRESENTATIVE

    Industry:

    Employment Period:

    January 2019 to November 2020 (22 Months)

    Duties and Responsibilities:

    My duties here was answering incoming calls, and assisting clients in their billing, finance, collecting payments, perform basic technical assistance to client and sales.

    VIRTUAL ASSISTANT/QUALITY ASSURANCE

    Industry:

    Advertising / Marketing / Promotion / PR

    Employment Period:

    May 2020 to April 2021 (10 Months)

    Duties and Responsibilities:

    • Managed social media KPI monthly reports, keyword reports, analytic and statistic reports.
    • Coordinated and worked closely with account managers for the social media financial reports(total investments/spent) and inventory.

    VIRTUAL ASSISTANT/QUALITY ASSURANCE

    Industry:

    Employment Period:

    January 1970 to April 2021 (615 Months)

    Duties and Responsibilities:

    Managed social media KPI monthly reports, keyword reports, analytic and statistic reports. Coordinated and worked closely with account managers for the social media financial reports(total investments/spent) and inventory.

    ADMINISTRATIVE ASSISTANT/CASE MANAGER

    Industry:

    Computer / Information Technology (Software)

    Employment Period:

    August 2021 to February 2022 (5 Months)

    Duties and Responsibilities:

    • Provided a range of administrative and executive support services, including employee productivity monitoring, attendance tracking, payroll management, and resolving work-related concerns.
    • Handled recruitment, created talent descriptions, and sourced candidates from platforms like LinkedIn, Indeed, and Online Jobs.
    • Managed calendars, scheduled meetings, and presented reports to the CEO and VP.
    • Assisted with onboarding/offboarding, created company policies, and designed graphics for recruitment campaigns.
    • Delivered bookkeeping services using QuickBooks and Panda Docs. Managed social media content for Facebook, Instagram, and TikTok.
    • Organized files in OneDrive and MyCase, ensuring accurate tagging, and prepared invoices for clients.
    • Regularly collaborated with department managers to prioritize tasks and drive company performance.

    ADMINISTRATIVE ASSISTANT/CASE MANAGER

    Industry:

    Employment Period:

    January 1970 to February 2022 (625 Months)

    Duties and Responsibilities:

    Provided a range of administrative and executive support services, including employee productivity monitoring, attendance tracking, payroll management, and resolving work-related concerns. Handled recruitment, created talent descriptions, and sourced candidates from platforms like LinkedIn, Indeed, and Online Jobs. Managed calendars, scheduled meetings, and presented reports to the CEO and VP. Assisted with onboarding/offboarding, created company policies, and designed graphics for recruitment campaigns. Delivered bookkeeping services using QuickBooks and Panda Docs. Managed social media content for Facebook, Instagram, and TikTok. Organized files in OneDrive and MyCase, ensuring accurate tagging, and prepared invoices for clients. Regularly collaborated with department managers to prioritize tasks and drive company performance.

    SALES ADVISOR 1

    Industry:

    Call Center / IT-Enabled Services / BPO

    Employment Period:

    August 2022 to February 2023 (6 Months)

    Duties and Responsibilities:

    • Provided customer service to HP clients offering advice to purchase the products that are suitable to their needs and budget. 
    • Educated the features of the product to customers and addressed concerns and inquiries as well as resolving complaints.

    SALES ADVISOR 1

    Industry:

    Employment Period:

    January 1970 to Present

    Duties and Responsibilities:

    Provided customer service to HP clients offering advice to purchase the products that are suitable to their needs and budget. - Educated the features of the product to customers and addressed concerns and inquiries as well as resolving complaints.

    CUSTOMER SERVICE ASSOCIATE

    Industry:

    Call Center / IT-Enabled Services / BPO

    Employment Period:

    January 2024 to June 2024 (5 Months)

    Duties and Responsibilities:

    • Provided support to Virgin Media Business clients by resolving issues related to their routers and WiFi connectivity.
    • This involved performing IT procedures and basic coding to improve router functionality and enhance signal strength.
    • Key responsibilities included troubleshooting and sending signals remotely to the client's router, scheduling engineer or technician visits for issues that couldn't be resolved remotely, and ensuring timely follow-ups to address client concerns effectively and data entry.

    CUSTOMER SERVICE ASSOCIATE

    Industry:

    Employment Period:

    January 2024 to June 2024 (5 Months)

    Duties and Responsibilities:

    Provided support to Virgin Media Business clients by resolving issues related to their routers and WiFi connectivity. This involved performing IT procedures and basic coding to improve router functionality and enhance signal strength. Key responsibilities included troubleshooting and sending signals remotely to the client's router, scheduling engineer or technician visits for issues that couldn't be resolved remotely, and ensuring timely follow-ups to address client concerns effectively and data entry.

    ADMIN BOOKKEEPING ASSISTANT

    Industry:

    Property / Real Estate

    Employment Period:

    July 2023 to January 2025 (18 Months)

    Duties and Responsibilities:

    • Provided administrative and bookkeeping support, including tracking income and expenses, creating a comprehensive accounting sheet in MS Excel, and preparing reports for both business and personal accounting.
    • Reconciled accounts using Xero, managed product listings on Shopify, and conducted monthly rate analysis for properties.
    • Scheduled meetings, created an operations manual for business processes, performed market comparison research, and assisted in tracking property auctions.

    ADMIN BOOKKEEPING ASSISTANT

    Industry:

    Employment Period:

    July 2023 to January 2025 (18 Months)

    Duties and Responsibilities:

    Provided administrative and bookkeeping support, including tracking income and expenses, creating a comprehensive accounting sheet in MS Excel, and preparing reports for both business and personal accounting. Reconciled accounts using Xero, managed product listings on Shopify, and conducted monthly rate analysis for properties. Scheduled meetings, created an operations manual for business processes, performed market comparison research, and assisted in tracking property auctions.

    ADMIN ASSISTANT/BOOKKEEPER/SOCIAL MEDIA MANAGER VA

    Industry:

    Construction / Building / Engineering

    Employment Period:

    April 2024 to July 2025 (15 Months)

    Duties and Responsibilities:

    • Provided administrative and executive support, created graphics, soc med strategies and content posting, SEO and hashtag research for profile visibility, handled bookkeeping, payroll, edited/drafted and managed project coordination.
    • Used RingCentral to make phone calls, follow-ups, and callbacks to request estimates for projects based on the client's renovation needs.
    • I gathered estimates and recorded them in a Google Sheet to track which company offered the best price. I also prepared proposals using JobTread.
    • Used QuickBooks to create and send invoices to clients.
    • Created content for social media, including before-and-after photos, videos, and work-in-progress updates.

    ADMIN ASSISTANT/BOOKKEEPER/SOCIAL MEDIA MANAGER VA

    Industry:

    Employment Period:

    April 2024 to July 2025 (15 Months)

    Duties and Responsibilities:

    Provided administrative and executive support, created graphics, soc med strategies and content posting, SEO and hashtag research for profile visibility, handled bookkeeping, payroll, edited/drafted conand managed project coordination. Used RingCentral to make phone calls, follow-ups, and callbacks to request estimates for projects based on the client's renovation needs. I gathered estimates and recorded them in a Google Sheet to track which company offered the best price. I also prepared proposals using JobTread. Used QuickBooks to create and send invoices to clients. Created content for social media, including before-and-after photos, videos, and work-in-progress updates.

    Education History

    Field of Study:

    Marketing

    Major:

    Marketing

    Graduation Date:

    January 1, 2011

    Located In:

    Philippines

    License and Certification: :

    N/A


    Skills

    ADVANCED ★★★

      Administrative Skills, Executive Assistance, Graphic Design, Hootsuite, Bookkeeping,

    INTERMEDIATE ★★

      Business Management, Social Media Management, Paralegal, Outsourcing, Shopify, Graphic Design, Accounting, Bookkeeping, Virtual Assistant Skills, Executive Support, Appointment Setting, Lead Generation, B2B Marketing, B2C Marketing, Facebook Marketing, Online Marketing, Social Media Marketing, Telemarketing, Product Listing, Amazon Product Research, GraphicsLegal ConsultingCustomer ServiceAdministrative SupportSEO

    Work at Home Capabilities:

    • Internet Bandwidth: Greater than 100mbps
    • Working Environment: Private Room
    • Speed Test Result: N/A
    • Internet Type: Fiber
    • Hardware Type: Laptop
    • Brand Name: MacBook Air
    • Processor: 1.1 GHz Dual-Core Intel Core i3
    • Operating System: MacOS X

    All-inclusive Rate: USD $8.16/hr

    Angelu

    Candidate ID: 520943


    ADVANCED

      Microsoft Office, Calendly, Warm Calling, Email management...

    INTERMEDIATE

      DocuSign, Technical Support, Google Spreadsheet, Executive Assistance...

    Employment Preferences

    Availability:
    Full Time Part Time
    Preferred Timezone:
    Australian Western Standard Time Australian Central Standard Time Australian Eastern Standard Time New Zealand Daylight Time US Pacific Standard Time UK London
    Hourly & Monthly Rate:
    (inclusive of service fee)

    *Plus GST for Australian Businesses

    Part Time: $USD 6.69 per hour or $USD 579.81 per month

    Full Time: $USD 8.16 per hour or $USD 1414.85 per month

    Remote Staff Recruiter Comments

    Angelu has performed different roles such as General Virtual Assistant, Customer Service/Technical Support Representative, and Sales Agent Representative for more than 6 years now. She has supported US clients in several industries which include Telecommunication, Technology, and Real Estate.

    She has extensive experience in both inbound and outbound calling, prospecting, appointment setting, follow-ups, and closing sales deals. She is adept at updating CRMs & other systems and streamlining operations. She has also handled the following tasks:
    • Managing contracts and agreements
    • Prioritizing documentation procedures
    • Creating reports
    • Diagnose and resolve technical issues of multiple clients (software and internet connectivity issues)
    • Upselling internet and cable services
    • Assisting customers with billing inquiries
    One of her major accomplishments as a Sales representative was when she attained beyond her set quota. 
    She is proficient in using the following tools: 
    • Mojo Dialer 
    • People Search
    • Docu Sign
    • MarketView
    • BoonTown CRM
    • MLS
    • LinkedIn
    • RingCentral dialer
    • Outlook
    • Gmail
    • Google Sheets
    • Canva
    She can start immediately
    She is amenable to working any shift schedule for full-time roles

    Predictive Index Behavioral Profile- Guardian

    Strongest Behaviors
    • Cautious; follows a well-established and proven plan to avoid making mistakes. Does the background research necessary to have proof to support decisions before action is taken.
    • Detail-oriented and accommodating; most comfortable working as part of a well-defined team for which they produce high-quality output and decisions.
    • Teaches and shares; generally interested in working collaboratively with others to help out.
    Behavioral Summary
    A very conscientious and disciplined person; particularly careful, thorough, and accurate in her work. Angelu is exacting and strives to produce results that precisely meet the established goals. Works best where there are clear standards, expectations, reporting relationships and measurements for the work. Angelu will depend upon professional training, her own experience, or management leadership, to provide those standards and the structure needed for her work.

     

    Employment History

    General Virtual Assistant

    Industry:

    Property / Real Estate

    Employment Period:

    January 2022 to February 2024 (25 Months)

    Duties and Responsibilities:

    • Proactively make outbound calls to leads and potential clients as, while meticulously maintaining comprehensive records of lead interactions and outcomes.
    • Manage and update the client’s CRM and other systems, including database & user management, customization, and automations.
    • Manage and process Docusign requests for a variety of contracts and agreements, ensuring prompt and precise completion of all documentation procedures.
    • Manage the client’s calendar, schedule appointments, and coordinate meetings, prepare and update confidential files, records, databases, and documents.

    Technical Support Rep

    Industry:

    Telecommunication

    Employment Period:

    September 2019 to December 2021 (27 Months)

    Duties and Responsibilities:

    • Reduced customer’s complaints by 30% through following proper technical procedure
    • Diagnose and resolve technical hardware and software issues involving internet connectivity, email clients, and more

    Customer Service Representative

    Industry:

    Telecommunication

    Employment Period:

    May 2019 to September 2019 (3 Months)

    Duties and Responsibilities:

    • Assist clients with their billing inquiries, adding service to their account and troubleshooting their comcast devices.
    • Keeping records of customer interactions, transactions, comments, and complaints

    Sales Agent Representative

    Industry:

    Grooming / Beauty / Fitness

    Employment Period:

    March 2017 to January 2018 (10 Months)

    Duties and Responsibilities:

    • Contributed to a 30% sales increase in 2017 by improving lead-generation and sales-tracking methods. 
    • Provide detailed description of product specification to help customers select products that better meet their needs

    Virtual Assistant/ Trainer

    Industry:

    Repair and Maintenance Services

    Employment Period:

    May 2022 to June 2023 (13 Months)

    Duties and Responsibilities:

    • Efficiently schedule appointments for customers in need of locksmith services, ensuring prompt assistance and satisfaction.
    • Coordinate and dispatch technicians to designated areas, optimizing response times and service coverage.
    • Maintain accurate records by updating CRM systems and Google Sheets as necessary, enhancing organizational efficiency and data integrity.
    • Facilitate the onboarding process by training new staff members, ensuring they are equipped with the necessary skills to excel in their roles.

    Acquisition Specialist

    Industry:

    Property / Real Estate

    Employment Period:

    May 2025 to February 2026 (9 Months)

    Duties and Responsibilities:

    -Conducted 3–4 hours of daily outbound cold calling to property owners and motivated sellers -Qualified leads, assessed seller motivation, and gathered key property details -Managed consistent follow-ups via calls, emails, and text messages to nurture prospects and move deals forward -Negotiated with sellers and assisted in securing contracts -Maintained accurate records of all lead interactions, notes, and deal progress in CRM -Prepared and presented daily lead and performance reports to the client -Held daily strategy meetings to review pipeline status and improve conversion rates -Trained and mentored full-time cold callers on scripts, objection handling, and call strateg

    Education History

    Field of Study:

    Business Studies/Administration/Management

    Major:

    Accountancy

    Graduation Date:

    May 15, 2017

    Located In:

    Philippines

    License and Certification: :

    N/A


    Skills

    ADVANCED ★★★

      Microsoft Office, Calendly, Warm Calling, Email management, Outbound Calling, Slack, Appointment Setting, Canva, RingCentral, Inbound Calls, Call Handling, Administrative Support, Virtual Assistant Skills,

    INTERMEDIATE ★★

      DocuSignTechnical SupportGoogle SpreadsheetExecutive Assistance

    Work at Home Capabilities:

    • Internet Bandwidth: Between 5mbps to 100mbps
    • Working Environment: Private Room
    • Speed Test Result: https://www.speedtest.net/result/15650366118
    • Internet Type: Fiber
    • Hardware Type: Desktop
    • Brand Name: Dell
    • Processor: intel(R) Core(TM) i7-7700 CPU @ 3.60GHz 3.60 GHz
    • Operating System: Windows 10

    All-inclusive Rate: USD $10.62/hr

    Sheena

    Candidate ID: 519770


    ADVANCED

      Zendesk, QuickBooks, Slack...

    INTERMEDIATE

      Shopify...

    Employment Preferences

    Availability:
    Full Time
    Preferred Timezone:
    Australian Eastern Standard Time Australian Central Standard Time Australian Western Standard Time
    Hourly & Monthly Rate:
    (inclusive of service fee)

    *Plus GST for Australian Businesses

    Full Time: $USD 10.62 per hour or $USD 1840.23 per month

    Remote Staff Recruiter Comments

    • Sheena Marie has 10 years of working experience with the most recent as a Virtual Assistant for Airbnb reservations. She has a degree in Business Management majoring in Marketing. She was employed in the BPO where she handled various campaigns like dental. 
    • She was involved with property management, customer service, email management, calendar management, data management, and case resolution. She was tasked with setting housekeeping reminders and cleaning quality control of the properties in her latest employment. As a supervisor, she managed the day-to-day operations within her team. She handled reservation Inquiries, cancellations, disputes, refunds, and rebooking requests.
    • She was also a Lead Generation Specialist where she generated leads, did email blasting, cold calling, managing QuickBooks, and answering client calls, among others
    • She used the following applications and tools:
      • Zendesk
      • QuickBooks
      • Shopify
      • Airbnb Platform
      • Google Document
      • Slack
      • Monday.com
      • Guesty
    • She can start ASAP and is open to a full-time post on a day shift. 
    Predictive Index Behavioral Profile - Operator

    Strongest Behaviors
    • Private, serious, introspective, and reserved. Takes time to connect to and trust new people.
    • Focused; can concentrate on the task at hand for long periods. Quickly notices and understands technical matters more than social ones. Consistent and patiently thoughtful.
    • Works at a steady, unwavering pace; most comfortable with familiar processes, environments, and co-workers. Doesn’t easily change.
    Behavioral Summary

    Sheena is helpful, patient, and stable; works steadily and consistently. Respectful of established processes, standards, and policies, she will work within those standards to ensure repeated successes and high-quality results. Sheena Marie has the patience and tolerance required for routine work and can be relied on to do such work consistently and in a relaxed manner. She prefers having, and following, a well thought-out process to ensure success. If they are responsible for establishing the process, she will do so in a thoughtful, methodical manner, paying close attention to details and time-honored successes. Once established, she’ll expect that the process be followed consistently.

    She will focus on the details of the work and will handle her with somewhat better than average accuracy. In work involving repeated contact with people, Sheena Marie will be pleasant, agreeable, and supportive. Derives satisfaction from helping others and likes to feel part of a secure team.


    Employment History

    Virtual Assistant/Guest and Customer Support Officer

    Industry:

    Call Center / IT-Enabled Services / BPO

    Employment Period:

    July 2022 to July 2023 (12 Months)

    Duties and Responsibilities:

    • Property Management - Airbnb, Booking.com & VRBO
    • Customer Service Relation
    • Chat Support
    • Email Management
    • Calendar Management
    • Data Management
    • Resolution Cases
    • Review Management for all booking platforms (Airnnb, Vrbo, Booking.com)
    • Cleaning Quality Control and Housekeeping Reminder
    • Assigning and working on Task

    Team Leader

    Industry:

    Call Center / IT-Enabled Services / BPO

    Employment Period:

    February 2022 to August 2022 (6 Months)

    Duties and Responsibilities:

    • Training new team members
    • Refresher Training to present team members
    • Manage day-to-day operations within team members
    • Assigning tasks to the proper team members.
    • Motivating the team to achieve goals.
    • Communicate clear instructions to the team members
    • Monitor every team member progress
    • Perform performance reviews of the team members.
    • Resolve conflict where possible and when they arise
    • Develop team strengths and help them to improve where needed.
    • Collaborate with internal teams, such as clients, managers, and operations, to align product listings with business objectives and customer needs.

    Resolutions Specialist 2

    Industry:

    Call Center / IT-Enabled Services / BPO

    Employment Period:

    February 2020 to January 2022 (23 Months)

    Duties and Responsibilities:

    • Reservation Inquiries
    • Cancellation Requests
    • On going trip issues such as cleanliness, accuracy, and communications issue
    • Refunds Request and Processes 
    • Rebooking Request

    Customer Service Representative / Assistant Team Lead

    Industry:

    Call Center / IT-Enabled Services / BPO

    Employment Period:

    January 2017 to January 2020 (36 Months)

    Duties and Responsibilities:

    •  Appointment Setting
    •  Answering Inquiries regarding services offered
    • Coordinating with HMO
    • Taking Supervisory Calls

    QA Customer Care Advisor

    Industry:

    Call Center / IT-Enabled Services / BPO

    Employment Period:

    February 2015 to February 2016 (12 Months)

    Duties and Responsibilities:

    • Verifying Sales
    • Confirming with customers if they agreed with the service that they signed up for
    • Confirming with customers if they understood the terms and conditions

    Lead Generation Specialist/Back-office Support

    Industry:

    Call Center / IT-Enabled Services / BPO

    Employment Period:

    September 2015 to December 2016 (15 Months)

    Duties and Responsibilities:

    • Generating Leads for Copier Machine Users
    • Email Blasting
    • Cold Calling
    • Billing and Contracts
    • Answering Client calls
    • Managing Quickbooks

    Senior Accounting Clerk

    Industry:

    Call Center / IT-Enabled Services / BPO

    Employment Period:

    June 2012 to January 2015 (31 Months)

    Duties and Responsibilities:

    • Creating Monthly Income Statement
    • Creating Weekly Reports of Collectors
    • Auditing
    • Data Entry
    • Email Management

    Operations Manager

    Industry:

    Hotel / Hospitality

    Employment Period:

    December 2023 to March 2024 (3 Months)

    Duties and Responsibilities:

    Managing properties in Melbourne. Maintenance and Housekeeping coordination. Booking assistance.

    Education History

    Field of Study:

    Major:

    Graduation Date:

    January 1, 1970

    Located In:

    Philippines

    License and Certification: :

    N/A

    Field of Study:

    Business Studies/Administration/Management

    Major:

    Marketing Management

    Graduation Date:

    March 25, 2022

    Located In:

    Philippines

    License and Certification: :

    N/A


    Skills

    ADVANCED ★★★

      Zendesk, QuickBooks, Slack,

    INTERMEDIATE ★★

      Shopify

    Work at Home Capabilities:

    • Internet Bandwidth: Between 5mbps to 100mbps
    • Working Environment: Shared Room
    • Speed Test Result: N/A
    • Internet Type: Fiber
    • Hardware Type: Laptop
    • Brand Name: Asus
    • Processor: Intel Core i5
    • Operating System: Windows 11

    All-inclusive Rate: USD $7.67/hr

    Luzel

    Candidate ID: 501241


    ADVANCED

      Salesforce CRM, Microsoft Office, Zendesk, Sprout Social...

    INTERMEDIATE

      Back-office, Administrative Support, Phone Support, Mobile Phone Support...

    Employment Preferences

    Availability:
    Full Time Part Time
    Preferred Timezone:
    Hourly & Monthly Rate:
    (inclusive of service fee)

    *Plus GST for Australian Businesses

    Part Time: $USD 7.67 per hour or $USD 664.88 per month

    Full Time: $USD 7.67 per hour or $USD 1329.77 per month

    Remote Staff Recruiter Comments

    • Zel has been working for almost 4 years in the Healthcare, Security Services, Property Management/Real-estate, software, and information technology business, and Business Process Outsourcing handling telecommunications accounts. She handled and performed roles such as Account Executive, Back-Office Specialist, Technical Support, Virtual Assistant - Cold Caller, Procurement Sourcing Specialist, and Social Media Manager. She handled US, UK, US, Spanish, and Jewish Clients. Also, she has been working as a Virtual Assistant for 3 years.
    • She was exposed to the following tasks:
      • Phone Support - Inbound and Outbound
      • Email Handling
      • Client Management
      • Calendar management
      • Data entry
      • Retention
      • Billing and collections
      • Customer Service 
      • Technical Support
      • Sales and Marketing
      • Administrative tasks
    • She is proficient in using CRMs, Salesforce, MS Office, Sprout, Ringcentral, Aircall, Telegram, DocuSign, Whatsapp, Zoho, Whatsapp, Trello, and MS Dynamics
    • She loves cooking, singing, and traveling. 
    • She can start ASAP, is amendable working any shifts, and open is to any full-time or part-time role. 
    Predictive Index Profile - Venturer

    Strongest Behaviors
    • Proactivity, assertiveness, and sense of urgency in driving to reach personal goals. Openly challenges the world.
    • Independent in putting forth their own ideas, which are often innovative and, if implemented, cause change. Resourcefully works through or around anything blocking completion of what they want to accomplish; aggressive when challenged.
    • Impatient for results, puts pressure on themself and others for rapid implementation, and is far less productive when doing routine work.
    • Risk-taking, daring, and focus on future goals; this individual is more concerned with where they’re going than either how they’ll get there, or where they’ve been. Adaptable, operates flexibly.
    • Makes decisions and takes action, even with little proof confirming their decision. Confident in their own ideas and unimpressed with tradition.
    Behavioral Summary

    LUZEL is a distinctly independent and individualistic person, strong-minded and determined. Venturesome, will “stick their neck out”; and take responsibility for risks when they believe they are right. The challenge of new problems and new ventures is stimulating and will be responded to with action. They have a lot of confidence in themself, their own knowledge, ability and decisions.

    LUZEL is an ingenious and innovative problem-solver and troubleshooter. They have an actively inquiring mind, a lively interest in the technical aspects of the work, and a need to know and learn more about the systems, techniques, facts, and concepts involved in it. They will drive hard to get things done their own way, and quickly. A self-starter that initiates, makes decisions, and assumes responsibility for those decisions. They have a strong competitive drive, are ambitious, and will drive hard to achieve goals. Their sense of urgency and impatience for results will put pressure on others as well as on themself.


    Employment History

    TECHNICAL SUPPORT REPRESENTATIVE

    Industry:

    Call Center / IT-Enabled Services / BPO

    Employment Period:

    October 2021 to July 2022 (9 Months)

    Duties and Responsibilities:

    • Managed call flow and responded to technical support needs of AT&T customers.
    • Troubleshot and made adjustments to correct potential phone problems. Train new employees and explain protocols clearly and efficiently.
    • Achieve consistent #1 and #2 ranking in monthly metrics, including call duration, number of calls per shift and customer satisfaction.

    VA COLD CALLER|

    Industry:

    Property / Real Estate

    Employment Period:

    May 2021 to January 2023 (20 Months)

    Duties and Responsibilities:

    • Make outbound calls to prospective clients
    • Identify potential sales opportunities, generate leads, maintain a database of leads.
    • Provide excellent customer service to all clients
    • Managing CRM and do warm transfer.

    ACCOUNT EXECUTIVE

    Industry:

    Insurance

    Employment Period:

    January 2018 to December 2019 (23 Months)

    Duties and Responsibilities:

    • Email communication on processing and follow up, demonstrate strong writing skills within a structured process.
    • Manage and take ownership of the resolution process all customer-related issues through live chats and e-mail.
    • Analyze client feedback, engage in customer discussions, and implement retention strategies in addition to preparing reports for sales managers.

    BACK OFFICE SPECIALIST

    Industry:

    Computer / Information Technology (Software)

    Employment Period:

    January 2018 to January 2019 (12 Months)

    Duties and Responsibilities:

    • Email communication on processing and follow up, demonstrate strong writing skills within a structured process.
    • Manage and take ownership of the resolution process all customer-related issues through live chats and e-mail.
    • Analyze client feedback, engage in customer discussions, and implement retention strategies in addition to preparing reports for sales managers.

    VA COLD CALLER|

    Industry:

    Insurance

    Employment Period:

    March 2021 to May 2022 (14 Months)

    Duties and Responsibilities:

    • Make outbound calls to prospective clients, identify potential sales opportunities, generate leads, maintain a database of leads.
    • Provide excellent customer service to all clients and managing CRM.
    • Do warm transfer.

    VA PROCUREMENT SOURCING SPECIALIST

    Industry:

    Healthcare / Medical

    Employment Period:

    February 2022 to November 2022 (9 Months)

    Duties and Responsibilities:

    • Receive and interview vendor representatives, negotiate prices, service, quality, or other issues
    • Establish and study new sources of supply, give recommendations on vendor acceptance
    • Modify design and standardize products, parts, or material, obtain quotes and negotiate with vendors
    • Source items with vendors, follow and expedite delivery.

    VA CCTV BACK-UP OPERATOR|

    Industry:

    Others

    Employment Period:

    March 2023 to June 2023 (3 Months)

    Duties and Responsibilities:

    • Operate all CCTV cameras and detect any activity non- compliance with the company’s policies and standards.
    • Keen to identify any suspicious behavior, risk, theft, and anomaly.
    • Ensure data monitoring, recording, and reporting for investigation, escalation, and resolution
    • Follow the standard communication protocol in reporting an incident

    SOCIAL MEDIA MANAGER

    Industry:

    Advertising / Marketing / Promotion / PR

    Employment Period:

    April 2022 to June 2023 (14 Months)

    Duties and Responsibilities:

    • Develop and execute social media strategies that align with the company's objectives Manage social media platforms (Facebook, Instagram, etc.)
    • Create artworks and engaging posts across social media platforms that will strengthen brand identity and impact of TSC’s clients to the digital space.
    • Monitor social media performance metrics and provide reports on a regular basis.
    • Stay up-to-date with the latest social media trends and tools.

    Education History

    Field of Study:

    Law

    Major:

    Law

    Graduation Date:

    January 1, 2023

    Located In:

    Philippines

    License and Certification: :

    N/A


    Skills

    ADVANCED ★★★

      Salesforce CRM, Microsoft Office, Zendesk, Sprout Social, RingCentral, Zoho, Hubspot CRM, Trello, Microsoft Dynamics, Google Apps,

    INTERMEDIATE ★★

      Back-office, Administrative Support, Phone Support, Mobile Phone Support, Chat Support, Technical Support, BillingCollectionsSocial Media ManagementSocial Media MarketingCold Calling

    Work at Home Capabilities:

    • Internet Bandwidth: Between 5mbps to 100mbps
    • Working Environment: Private Room
    • Speed Test Result: N/A
    • Internet Type: Fiber
    • Hardware Type: Desktop
    • Brand Name: HP
    • Processor: 12th Gen Intel(R) Core(TM) i5-1235U 1.30GHz
    • Operating System: Windows 11

    *includes service fee. Please note that hourly rates are linked to the exchange rate, and fluctuate slightly from month to month.

    **Please note that hourly rates are linked to the exchange rate and fluctuate slightly from month to month.

    How Hiring a Virtual Personal Assistant Can Increase Your Productivity

    In business, time is money and personal assistants are in demand because they enable many business owners to get more hours out of the day.

    These professionals can take on administrative tasks, but are generally better suited for your personal needs, such as scheduling your dental appointment or making arrangements for family vacations.

    Scroll deeper to find out more about the different benefits you can enjoy when you hire a virtual personal assistant.

    Why Hire a Virtual Personal Assistant?

    Employing a virtual personal assistant comes with so many benefits that can make your life easier- and help you get more stuff done.
    Some of these benefits are:

    Time Management and Productivity

    Time Management and Productivity

    Personal assistants provide structure for your day-to-day activities and take several items off your to-do list efficiently.

    They handle calendar management, appointment scheduling, and paying bills, which frees up your time to concentrate on things that only you can do.

    The result? Better organized and more productive days with minimal time wasted on menial tasks that someone else can do better.

    Expertise in Multi-Tasking

    Expertise in Multi-Tasking

    The ability to juggle multiple tasks efficiently is typical of many top-rated personal assistants.

    From handling your correspondence to making sure the gardener arrives on time to mow the lawn, they have a broad skill set that covers a wide array of tasks to keep most aspects of your life in order.

    Stress Reduction and Better Quality of Life

    Stress Reduction and Better Quality of Life

    One of the most significant benefits of hiring a personal assistant is less stress for you.

    By delegating routine and time-consuming tasks to a dedicated assistant, you can maintain a healthier work-life balance for improved overall well-being and satisfaction.

    With a competent personal assistant, you can enjoy hobbies and more leisure time with your family – without worrying about unfinished tasks at home or in the background.

    Ready to Recruit and Retain your
    Ideal Remote Workforce?

    Ready to Recruit and Retain your Ideal Remote Workforce?

    Assessing Your Personal and Professional Needs

    To fully benefit from hiring a personal assistant, you should assess and define your specific needs and role requirements:

    Individual vs. Business Requirements

    Understanding whether your needs are predominantly personal, professional, or a mix of both is key to defining the role of your personal assistant.

    This clarity helps you tailor their duties and prioritize tasks more effectively to align with your most pressing requirements.

    For instance, your needs as an individual may include:

    Personal Scheduling

    Staying on top of personal appointments, family events, and social engagements so you don’t miss any.

    Travel Arrangements

    Planning your vacations or work trips, booking hotels and accommodations, and arranging transport.

    Personal Errands

    Shopping for groceries online, having their dry cleaning picked up or delivered, or scheduling household repairs

    In contrast, your business needs might include:

    Client Management

    Scheduling meetings, responding to client emails, and maintaining relationships.

    Project Coordination

    Managing timelines, coordinating with team members, and overseeing project deliverables.

    Administrative Support

    Organizing files, handling business correspondence and staffing needs, and preparing presentations.

    Short-term vs. Long-term Assistance

    The nature of your needs might also dictate how long you need a personal assistant for.

    A part-time or project-based assistant can provide the necessary support without the commitment of a permanent hire for short-term projects or peak periods, for example.

    On the other hand, a more permanent arrangement may be more appropriate if you require ongoing support at home in order to run your business better.

    Ready to Recruit and Retain your
    Ideal Remote Workforce?

    Ready to Recruit and Retain your Ideal Remote Workforce?

    The Hiring Journey

    Hiring a personal assistant can significantly enhance your quality of life – but only if you hire a good one.

    How? It all starts with a clear understanding of your needs and knowing what to look for in a personal assistant that can address them.

    Crafting a Comprehensive Job Description

    Creating a detailed job description is key to attracting the right candidates:

     

    Define the Scope
    Your ideal assistant’s tasks will likely range from managing schedules and occasionally conducting research to more personalized ones like planning family events or even arranging for pet care.

     

    Specify Skills
    The tasks you list will also help you identify the administrative skills necessary, such as proficiency with scheduling software and your preferred communication tools.

     

    Highlight Personal Tasks
    Specify if the role involves personal errands like settling your credit card bill, keeping track of your kid’s school calendar, or making reservations for restaurants and hotels.

    A comprehensive job description sets clear expectations and duties, making it easier to find a candidate who fits your specific needs.

    The Interview Process

    Here are the steps to interviewing candidates when you’re out to hire the right personal assistant:

     

    Initial Screening
    Conduct an initial phone or video interview to assess the candidate’s communication skills and grasp of remote technology.

     

    Skill Assessment
    Assign basic tasks to gauge their ability to stay organized. This could include scheduling simulations, writing sample emails, or creating a travel itinerary.

     

    Personality Fit
    This is vital for a smooth working relationship, especially when personal tasks are involved. You’ll want someone you can get along with on a daily basis, ideally someone who shares the same values and understands how you want things done so they can make things easier for you.

    Meticulously crafting the job description and carefully vetting candidates can help you find the right personal assistant faster.

    Ready to Recruit and Retain your Ideal Remote Workforce?

    Essential Qualities and Skills to Look For

    The next step is looking for the right qualities and skills you’ve just enumerated in all the candidates you’ll be screening.

    Personal Attributes

    Look for personal attributes that will contribute to a successful partnership:

    Proactive Nature

    Proactive Nature

    A proactive assistant proactively seeks ways to improve processes or pre-empt needs without constant supervision.

    They should be able to anticipate your needs and nip issues in the bud – sometimes even before you’re aware of it.

    Trustworthiness

    Trustworthiness

    Essential for managing confidential information or delicate tasks. You want someone who will handle your private matters with discretion and integrity.

    Adaptability

    Adaptability

    Ability to handle unexpected changes or tasks on the fly. A good personal assistant should be flexible and able to adjust to new situations quickly.

    Professional Skills

    The professional skills of a virtual personal assistant are typically as follows:

    Organizational Abilities

    Organizational Abilities

    Strong scheduling and organizational skills are vital for managing multiple calendars so that your day runs smoothly as it possibly can – without any missed appointments or deadlines.

    Tech-Savviness

    Tech-Savviness

    Proficiency with digital tools and platforms that facilitate remote work, like Zoom, Slack, and Trello.

    This enables efficient communication and task management.

    Communication Skills

    Communication Skills

    Excellent written and verbal communication skills are necessary for interacting with team members, clients, and even your loved ones effectively – especially when they’re working remotely.

    This also helps avoid misunderstandings and enables them to complete tasks accurately.

    Integrating a Virtual Personal Assistant into Your Routine

    Bringing a virtual personal assistant onboard can streamline your workflow and make it easier for you to be at your most productive.

    Here’s how to ease them into your daily routine:

    Setting Expectations and Boundaries

    To guarantee a successful partnership with your personal assistant, you must establish clear expectations and boundaries from the start by

    Setting Privacy Guidelines
    There should be boundaries for handling sensitive information for your protection early on.

    Establishing (and Honoring) Working Hours
    Set clear working hours, especially if your personal assistant lives in a different timezone so they can adjust accordingly.

    Defining Roles Clearly
    Outline specific tasks and responsibilities, such as managing your emails or scheduling your yoga classes.

    Ongoing Communication and Feedback

    Maintaining open lines of communication and providing consistent feedback are key components for a productive relationship with your personal assistant:

    Pick the Right Communication Tools
    Use tools like Slack or Microsoft Teams to maintain clear and continuous communication.

    Feedback Mechanism
    Implement a structured process for feedback to facilitate continuous improvement.

    Regular Check-ins
    Schedule daily or weekly meetings to discuss tasks, provide updates, and adjust priorities.

    Confidentiality and Discretion

    Confidentiality and full discretion are vital to successfully integrating a virtual personal assistant into your personal and professional life:

    Non-Disclosure Agreements (NDAs)
    Have them sign NDAs to ensure confidentiality around your personal and business information.

    Secure Platforms
    Use encrypted communication and file-sharing platforms to protect sensitive data.

    Privacy Training
    Provide training on best practices for privacy policies and data protection.

    Ready to Recruit and Retain your
    Ideal Remote Workforce?

    Ready to Recruit and Retain your Ideal Remote Workforce?

    Answering Common Concerns

    Here are some frequently asked questions about hiring a personal assistant:

    What are the typical costs of hiring a virtual personal assistant?

    Costs can vary based on the assistant’s location, experience, and the specific tasks they are required to perform. Generally, hiring a secretary is more cost-effective compared to in-house staff because you don’t have to pay for office space, cover utility bills and provide their mandated benefits.

    Can virtual personal assistants handle tasks outside of traditional administrative roles?

    Yes, apart from administrative tasks, they can handle personal errands such as scheduling doctor’s appointments, planning dates, or even organizing family events.

    How can I make sure my data remains secure when working with a personal assistant?

    Use secure communication tools and storage solutions, have them sign NDAs, and provide training on data security protocols.

    Can I scale my team up or down quickly?

    Absolutely. Remote Staff gives you the flexibility to add or reduce team members as your needs change.

    Whether you’re growing fast or adjusting resources, we make scaling simple with access to a wide pool of remote tech talent ready to step in when needed.

    Still, hiring long-term engineers is a good idea—it helps build consistency, stronger teamwork, and better results over time.

    What if my VPA is in a different time zone?

    Agree on their working hours, though this shouldn’t be a problem since many remote professionals adjust their schedules to better align with their clients’ time zones.

    How do I measure the productivity of my personal assistant?

    Establish clear performance indicators such as task completion rates, time saved, and overall satisfaction with their contributions.

    The Long-Term Impact of Hiring a Personal Assistant

    Hiring a personal assistant can be a strategic investment in your long-term personal and professional development.

    The right one can free up your energy and time for the things that really matter to you – and transform the way you get things done.

    The Long-Term Impact of Hiring a Personal Assistant

    Hiring a personal assistant can be a strategic investment in your long-term personal and professional development.

    The right one can free up your energy and time for the things that really matter to you – and transform the way you get things done.

    Sustained Business Growth and Efficiency

    The integration of a VPA into your business processes offers several long-term advantages:

    Increased Operational Efficiency

    Increased Operational Efficiency

    By taking over repetitive and time-consuming tasks, a personal assistant allows you to focus on growing your business faster.

    Scalability

    Scalability

    As your business grows, an assistant (or two) can adapt to the increased workload without requiring additional office space, utilities, or similar resources.

    Consistency in Quality

    Consistency in Quality

    A good personal assistant has a system in place for handling administrative tasks, thus ensuring consistent results.

    Enhanced Personal Well-being

    The personal benefits of hiring a VPA also contribute significantly to overall life quality:

    Improved Work-Life Balance

    Improved Work-Life Balance

    Delegating tasks like scheduling personal appointments or planning social occasions means you’ll actually get to enjoy these instead of worrying about them outside of work.

    Stress Reduction

    Stress Reduction

    Knowing that both your professional and personal tasks are being managed efficiently reduces stress and allows you to focus on what truly matters to you.

    Lifestyle Management

    Lifestyle Management

    Beyond basic tasks, an assistant can manage complex personal projects, such as planning family vacations, overseeing home renovations, or even helping you be a more efficient parent (e.g., staying on top of your kids’ school calendar, picking them up on time, etc).

    In short, the right personal assistant can help you focus on growing your business while also making your personal life run more smoothly.

    Ready to Recruit and Retain your
    Ideal Remote Workforce?

    Ready to Recruit and Retain your Ideal Remote Workforce?

    A Step Towards Enhanced Productivity

    The advantages of hiring the right virtual personal assistant are nothing short of transformative.

    From enhancing daily productivity by efficiently managing both professional and personal tasks to improving work-life balance, an assistant can be a vital addition to your team.

    The flexibility and services of a top-rated assistant allow you to delegate tasks with confidence, with the assurance that they will handle them with professionalism and care.

    By investing in a virtual personal assistant, you are setting up your business for enhanced operational efficiency and a more organized and less stressful life.

    Whether it’s handling complex administrative tasks, managing appointments, or assisting with personal needs, a personal assistant provides a cost-effective solution that adjusts to your evolving requirements.

    By investing in a virtual personal assistant, you are setting up your business for enhanced operational efficiency and a more organized and less stressful life.

    Whether it’s handling complex administrative tasks, managing appointments, or assisting with personal needs, a personal assistant provides a cost-effective solution that adjusts to your evolving requirements.

    If you don’t know where to start and need help finding the right personal assistant for your business and personal needs, Remote Staff is here to help you!

    So what are you waiting for? Call us or schedule a callback if you want to hire the right personal assistant for you today! For more references that will help you grow your business — read here!

    Ready to Recruit and Retain your
    Ideal Remote Workforce?

    Ready to Recruit and Retain your Ideal Remote Workforce?