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for you so you don’t have to.
Lifetime support, dedicated account manager
by your side, every step of the way!

 

Hire World-Class, High Performing, Vetted Executive Assistants.
Cut Labor Costs by 70%

We’ll Source, Hire and help Manage them for you so you don’t have to.
Lifetime support, dedicated account manager by your side, every step of the way!

 

17 Years of
Virtual Staffing
Experience

Trusted by
3,368
SME’s

6,948
Virtual Staff
Hired

Hire World-Class, High Performing, Vetted Executive Assistants.
Cut Labor Costs by 70%

We’ll Source, Hire and help Manage them for you so you don’t have to. Lifetime support, dedicated account manager by your side, every step of the way!


17 Years of
Virtual Staffing
Experience


Trusted by
3,368
SME’s


6,948
Virtual Staff
Hired

Top Talent. Lifetime Support Not Found Anywhere.

Hire Filipino Executive Assistants

The right executive assistant can transform your business. Our executive assistants provide valuable support, however you need it, allowing you to focus on high-level, revenue-generating activities.

 

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Candidates:

58

Filter by Role:

*Booking interviews depend on candidates' availability and interest.

All-inclusive Rate: USD $8.16/hr

Jacky

Candidate ID: 653245


ADVANCED

    Administrative Support, Customer Service, Technical Support, Bookkeeping...

INTERMEDIATE

    Editing, Canva, Adobe Photoshop...

Employment Preferences

Availability:
Full Time
Preferred Timezone:
Australian Western Standard Time Australian Central Standard Time Australian Eastern Standard Time
Hourly & Monthly Rate:
(inclusive of service fee)

*Plus GST for Australian Businesses

Full Time: $USD 8.16 per hour or $USD 1414.85 per month

Remote Staff Recruiter Comments

Jacky has extensive experience in technical support and customer service, with a strong focus on handling high call volumes and managing escalations effectively. Her most relevant background includes supporting customers for telecom and internet service providers, specifically handling troubleshooting for issues related to phone and internet connectivity.

She has also worked in a virtual assistant capacity, which adds to her flexibility and organizational skills, and she is well-versed in remote work setups. She demonstrated familiarity with tracking tools such as Hubstaff and is comfortable using productivity monitoring software, aligning well with the client’s in-house systems.

Technical Proficiency and Experience:

  • She has previously worked with Australian clients and is familiar with the culture and expectations in that market.
  • Notably, she has handled accounts such as Telstra and Comcast, managing up to 80+ calls per day, indicating her ability to work in high-pressure environments.
  • Proficient in using remote monitoring tools such as Hubstaff
  • Experienced in customer support software used by telecom providers
  • Familiar with remote communication platforms
  • She is able to start immediately.
Predictive Index Behavioral Profile - Promoter

Strongest Behaviors
  • Extremely informal, extraverted, and outgoing; gets familiar very soon after you meet. Communicates effusively, flexibly, and engagingly; draws others into the conversation.
  • Almost exclusively focused on people, building relationships, and teamwork rather than technical matters. Uninhibited; very open and trusting in sharing thoughts and in asking personal questions.
  • Not interested in the details; delegates them freely. Needs unstructured projects where flexibly working with people, and a focus on the goals rather than the plans, is necessary.
  • Persistence; consistent pursuit of goals in calm, methodical manner even when setbacks occur. Opinionated; slow to change.
  • Casual with rules. Focused on the goal, not how to get there; willing to bend the rules. Delegates implementation details.
  • Unworried and unhurried; takes each day as it comes with little planning for what might happen, particularly given the predictable routines that have been established.
  • Socially-focused, naturally empathizes with people, easily seeing their point of view or understanding their emotions. Positive, non-threatening communication.
Behavioral Summary

Jacky is an outgoing, talkative, very friendly individual, a lively and stimulating communicator. A good mixer who is poised, active and responsive in social situations.

The complete extravert; informal and uninhibited in their behavior; understands people well and is capable of using that understanding to gain the friendship and cooperation of others. It is important to this individual to be liked and accepted, and they express themself to individuals or groups with warmth and enthusiasm. Easily understands and accepts other viewpoints, ideas, and feelings, and can be effective at getting diverse groups to come together and collaborate.


Employment History

Leasing Agent VA

Industry:

Property / Real Estate

Employment Period:

June 2022 to June 2023 (12 Months)

Duties and Responsibilities:

  • Manage and answer emails coming from tenants and prospect leads.
  • Answering incoming calls from tenants and prospects. Making follow up calls to prospects that are interested to rent available properties.
  • Mange Facebook Accounts for different properties. Check Site Manager for any new applications using Yardi and add them on Yardi.
  • Create New Applicant processes using Lead Simple. Manage Zillow messages from prospect leads.
  • Edit photos using Canva and create poster and flyers if needed.
  • Process Lease Renewal Proposal when tenants lease of contract expire using Yardi.
  • Process Late Fee Notice Letter Create Maintenance Request for Ground cleaning and mowing every week.
  • Send Pest Control Notice quarterly to respective tenants on schedule.
  • Input Data Information for prospect leads in our database AppFolio.

Intake Coordinator Support

Industry:

Call Center / IT-Enabled Services / BPO

Employment Period:

April 2019 to April 2022 (36 Months)

Duties and Responsibilities:

  • Manage ChartSwap account by fulfilling record request from Attorneys.
  • Prepare and ship records to requestor utilizing appropriate mailing sources.
  • Maintain a record of authorized information released from charts/records.
  • Ensure all medical release forms are legitimate and completed entirely.
  • Protect examinee rights by maintaining confidentiality of personal and financial information at all times in accordance with HIPAA regulations.
  • Report any known or suspected unauthorized attempt to access patient health information.

VA Email Support Representative

Industry:

Insurance

Employment Period:

September 2016 to April 2019 (31 Months)

Duties and Responsibilities:

  • Answering customer emails and inquiries about their order.
  • Process refunds and cancellation request.
  • Checking/tracking shipment status for customer's order.
  • Contacting vendor for order/shipment update.

Technical Support Representative

Industry:

Call Center / IT-Enabled Services / BPO

Employment Period:

October 2014 to September 2015 (11 Months)

Duties and Responsibilities:

  • Deliver service and support to end-users using and operating automated call distribution, and phone software, via remote connection or over the internet.
  • Interact with customers to provide and process information in response to inquiries, concerns, and requests about products and services.
  • Gather customers information and determine the issue by evaluating and analyzing the symptoms.
  • Diagnose and resolve technical hardware and software issues involving internet connectivity and email clients.

Technical Support Representative

Industry:

Call Center / IT-Enabled Services / BPO

Employment Period:

April 2013 to May 2014 (13 Months)

Duties and Responsibilities:

  • Assisting customer with their internet and phone problem.
  • Works with field operation personnel to ensure customer satisfaction.
  • Communicate with internal and external customers.
  • Diagnoses customer issues through process and elimination by asking probing questions.
  • Determines the appropriate solution based on diagnosis and executes the most logical fix providing verbal instruction to the customer at a level of detail commensurate with customer PC knowledge and experience.
  • Assign tickets to a local market to dispatch service calls or assigns to TSR2 for advanced troubleshooting.
  • Identifies areas for improvement of process and procedure and provides feedback to supervisors.

Bookkeeper/HR

Industry:

Arts / Design / Fashion

Employment Period:

May 2008 to July 2012 (50 Months)

Duties and Responsibilities:

  • Purchase supplies and equipment Monitor office supply levels and reorder as necessary.
  • Pay any debt as it comes due for payment.
  • Collect sales taxes from customers and remit them to the government.
  • Ensure that receivables are collected promptly.
  • Record cash receipts and make bank deposits.
  • Provide information to the external accountant who creates the company’s financial statements.
  • Assemble information for external auditors for the annual audit.
  • Calculate and issue financial analysis of the financial statements Comply with local, state, and federal government reporting requirements.
  • Process payroll in a timely manner.
  • Provide clerical and administrative support to management as requested.

Production Management Support

Industry:

Advertising / Marketing / Promotion / PR

Employment Period:

July 2015 to August 2016 (13 Months)

Duties and Responsibilities:

  • Update Monthly Progress Report sheet for all SEO clients.
  • Checking SEO rankings for all SEO clients website every week.
  • Call tracking for all clients new booked appointment over the phone.
  • Checking backlinks for all the date gathered on a spreadsheet.

Customer Service Representative

Industry:

Call Center / IT-Enabled Services / BPO

Employment Period:

August 2012 to February 2013 (6 Months)

Duties and Responsibilities:

  • Assisting customer’s inquiry about their eligibility and benefits as an HMO or PPO health care holder.
  • Provide summary of customer’s benefit and coverage plan.
  • Help customer find a service Provider according to their plan.

Education History

Field of Study:

Education/Teaching/Training

Major:

Biology

Graduation Date:

May 24, 2002

Located In:

Philippines

License and Certification: :

N/A


Skills

ADVANCED ★★★

    Administrative Support, Customer Service, Technical Support, Bookkeeping, Email management, Customer Support, Customer Handling, Customer Service Management, Call Handling, Outbound Calling, Inbound Calls,

INTERMEDIATE ★★

    EditingCanvaAdobe Photoshop

Work at Home Capabilities:

  • Internet Bandwidth: Greater than 100mbps
  • Working Environment: Private Room
  • Speed Test Result: https://www.speedtest.net/result/18578948872
  • Internet Type: Fiber
  • Hardware Type: Laptop
  • Brand Name: Huawei
  • Processor: 11th GEN Corei1
  • Operating System: Windows 11

All-inclusive Rate: USD $9.14/hr

Rommel

Candidate ID: 652691


ADVANCED

    Administrative Support, Property Management, Email Handling, Phone Support...

INTERMEDIATE

    Real Estate, Administrative Skills, Appointment Setting, Customer Support...

Employment Preferences

Availability:
Full Time
Preferred Timezone:
Australian Western Standard Time Australian Central Standard Time Australian Eastern Standard Time
Hourly & Monthly Rate:
(inclusive of service fee)

*Plus GST for Australian Businesses

Full Time: $USD 9.14 per hour or $USD 1585.00 per month

Remote Staff Recruiter Comments

Rommel is a highly experienced remote professional with a strong background in administrative support within the Australian real estate industry. He demonstrated a solid understanding of the end-to-end property management support process, having handled various responsibilities ranging from tenant application processing to document preparation, scheduling inspections, managing incoming inquiries, and supporting maintenance coordination. 

Work Experience & Industry Fit:
  • Rommel has hands-on experience supporting property managers for a client in the Australian property management sector.
  • He is proficient in tools such as Property Tree, PropertyMe, Airtable, Inspection Manager, Maintenance Manager, and Invoice Genius.
  • His tasks included lease documentation, rental invoicing, calendar management, compliance form storage, handling tenant communications, and generating weekly performance reports.
  • He also has experience with both inbound and outbound communications, as well as escalations and troubleshooting.
  • He is able to start immediately.

Predictive Index Behavioral Profile - Operator

Strongest Behaviors

  • Patient, stable, and consistent; does things generally systematically and is not inclined to change these systems. Dependable, relatively consistent and works best in familiar environments, with familiar people.
  • Tolerant, easy-going, and uncritical in getting along with others. A focused listener.
  • Works steadily at an even pace; most productive with fewer interruptions.
  • A relatively private individual, it takes Rommel some extra time to connect to and trust new people. Serious and reserved.
  • With an ability to concentrate on the task at hand, is generally more focused on the technical matters than the social ones. Consistent and thoughtful.
  • Works at a relatively steady pace; best working with familiar processes, environments, and co-workers. Not inclined to change.
Behavioral Summary

Rommel is helpful, patient, and stable; works steadily and consistently. Respectful of established processes, standards, and policies, they will work within those standards to ensure repeated successes and high-quality results.

He has the patience and tolerance required for routine work and can be relied on to do such work consistently and in a relaxed manner. Prefers having, and following, a well thought-out process to ensure success. If they are responsible for establishing the process, they will do so in a thoughtful, methodical manner, paying close attention to details and time-honored successes. Once established, they’ll expect that the process be followed consistently.


Employment History

Remote Part time

Industry:

Property / Real Estate

Employment Period:

February 2024 to April 2025 (13 Months)

Duties and Responsibilities:

  • Providing call/text support outside business hours using Ring Central.
  • Coordinating emergency requests to janitors and Property Managers.
  • Generating end of day excel reports for the calls that came in during the after-hours shift and sending it to client using Outlook.

Scheduling Coordinator

Industry:

Consulting (Business & Management)

Employment Period:

March 2022 to January 2025 (34 Months)

Duties and Responsibilities:

  • Call handling using Mighty Call. 
  • Gmail Shared Inbox management 
  • Google calendar management. 
  • Processing job orders. 
  • Proactively identified scheduling issues and developed quick solutions to promote efficiency and profitability. 
  • Communicated scheduling changes to technicians though Slack.

Senior Real Estate Virtual Assistant

Industry:

Property / Real Estate

Employment Period:

August 2022 to February 2024 (18 Months)

Duties and Responsibilities:

  • Monitored emails, organized inbox, and prioritized messages for client using Outlook. 
  • Answered and screened calls to provide information, schedule appointments and take detailed messages. 
  • Facilitated smooth operations with proficient data entry and document management for various reports. 
  • Completed business correspondence, transcription, and data entry.
  • Conferred with customers by telephone, chat or email to provide information. 
  • Managed CRM input, exports and clean up on Monday.com
  • Performed research to collect and record industry data.

Customer Service Associate II

Industry:

Property / Real Estate

Employment Period:

February 2020 to February 2022 (24 Months)

Duties and Responsibilities:

  • Answering general inquiries from owners, tenants, and vendors through email and phone using Zendesk. 
  • Answering bills, invoices, and owner statement queries.
  • Maintaining good relationship between tenants, owners, and vendors to ensure smooth transaction. 
  • Receiving and routing business correspondence to correct departments using Zendesk. 
  • Coordinating and completing maintenance requests using Rent Manager, Zendesk and Property Meld. 
  • Filing claims for home owners.

Executive Service Specialist

Industry:

Property / Real Estate

Employment Period:

October 2018 to February 2020 (15 Months)

Duties and Responsibilities:

  • Leasing support.
  • Application processing using OneForm.
  • Entering new tenant information in PropertyTree.
  • Entering new owner and property information in PropertyTree.
  • Preparing lease agreement.
  • Preparing lease renewals/addendum.
  • Creating Rental CMA reports.
  • Processed bills & invoices through InvoiceGenius.

Customer Service Representative

Industry:

Call Center / IT-Enabled Services / BPO

Employment Period:

May 2014 to October 2018 (53 Months)

Duties and Responsibilities:

  • Resolved customer complaints with empathy, resulting in increased loyalty and repeat business. 
  • Handled escalated calls efficiently, finding satisfactory resolutions for both customers and the company alike. 
  • Responded to customer requests for products, services, and company information. 
  • Enhanced customer satisfaction by promptly addressing concerns and providing accurate information. 
  • Developed strong product knowledge to provide informed recommendations based on individual customer needs. 
  • Developed rapport with customers through active listening skills, leading to higher retention rates and positive feedback from clients.
  • Provided coaching and mentoring to new hires, contributing to their successful integration into the team. 
  • Exceeded performance metrics consistently, earning recognition as a top performer within the team.

After-Hours Receptionist

Industry:

Hotel / Hospitality

Employment Period:

June 2022 to August 2023 (14 Months)

Duties and Responsibilities:

  • Answered phone promptly dispatched scheduled technician using OpenPhone app. 
  • Corresponded with clients through email and phone.

Education History

Field of Study:

Computer Science/Information Technology

Major:

Web Application And Development

Graduation Date:

March 30, 2013

Located In:

Philippines

License and Certification: :

N/A


Skills

ADVANCED ★★★

    Administrative Support, Property Management, Email Handling, Phone Support, Calendar Management, Zendesk,

INTERMEDIATE ★★

    Real EstateAdministrative SkillsAppointment SettingCustomer SupportInvoice Audit

Work at Home Capabilities:

  • Internet Bandwidth: Greater than 100mbps
  • Working Environment: Shared Room
  • Speed Test Result: https://www.speedtest.net/result/17597800454
  • Internet Type: DSL
  • Hardware Type: Laptop
  • Brand Name: HP
  • Processor: AMD Ryzen 7 7730U with Radeon Graphics
  • Operating System: Windows 11

All-inclusive Rate: USD $3.75/hr

Diane

Candidate ID: 640195


ADVANCED

    Microsoft Excel, Microsoft Word, Spreadsheets, Google Spreadsheet...

INTERMEDIATE

    Administrative Support, Administrative Skills, Customer Service, Customer Support...

Employment Preferences

Availability:
Full Time
Preferred Timezone:
Australian Eastern Standard Time Australian Western Standard Time Australian Central Standard Time
Hourly & Monthly Rate:
(inclusive of service fee)

*Plus GST for Australian Businesses

Full Time: $USD 3.75 per hour or $USD 649.23 per month

Remote Staff Recruiter Comments

Diane is a highly motivated and dedicated professional with a background in Information Technology and extensive experience in the customer service industry. She holds a Bachelor of Science in Information Technology from the University of Rizal System and has also earned a National Certificate II in Computer Servicing from TESDA, demonstrating her technical proficiency.
  • Throughout her career, Diane has worked as a Customer Service Representative in various organizations within the business process outsourcing (BPO) industry, specializing in customer relations, dispute resolution, and payment reconciliation.
  • Her most recent role at a healthcare services BPO involved assisting hospitals with missing credits, reconciling duplicate payments, and processing credit memos.
  • Prior to this, she developed expertise in handling escalated complaints, resolving billing issues, and ensuring customer satisfaction in other BPO environments.
  • Her proactive approach to problem-solving, strong communication skills, and ability to handle complex customer concerns highlight her adaptability and efficiency in a fast-paced industry. 
  • She is avaiable to start immediately.
Predictive Index Behavioral Profile - Controller

Strongest Behaviors
  • Careful with rules; precise, "by the book", fast-paced, and literal in interpreting rules, schedules and results.
  • Detail-oriented and thorough; works to ensure things don’t fall through the cracks, and follows up to ensure they’re done properly and on time.
  • Driven to achieve operational efficiencies: thinks about what needs to be done and how it can be done as fast as possible while maintaining a high-quality outcome. Impatient with routines.
  • Formal, reserved, introspective, and skeptical of new people; requires “proof” to build trust in new people.
  • Detail-oriented and precise; follow-through is deep and literal to ensure tasks were completed in accordance with quality standards.
Behavioral Summary

Diane is a self-disciplined, conscientious person who will develop a high degree of expertise and skill in a specialized job. Has the drive to get things done right and in accordance with established standards of accuracy and quality.

A conservative and analytical person who respects traditional organizational values. Reserved, serious, and thoughtful about everything to be done, is a no-nonsense worker who worries about getting things exactly right. Never superficial, will make sure that they know what they’re talking about before speaking. Needs a lot of certainty and structure in their work so that it meets very high, specific quality standards.


Employment History

Customer Service Representative/ Data Entry

Industry:

Retail / Merchandise

Employment Period:

March 2017 to March 2018 (12 Months)

Duties and Responsibilities:

  • Inputted vendor information, product details, and customer contact information into Excel to maintain accurate and organized records. 
  • Assisted with updating customer order histories and inputting data regarding returns, exchanges, and refunds in the system for seamless processing. 
  • Entered and tracked product quality issues, shipping discrepancies, and payment discrepancies into Excel to help resolve customer concerns effectively. 
  • Managed and updated customer accounts, including entering changes to personal details and processing order data accurately in the company database. 
  • Inputted escalated issues and solutions, maintaining comprehensive data records to ensure consistent follow-up and customer satisfaction. 
  • Logged product availability, sizing information, and promotional details into the database to ensure accurate and up-to-date records for customer inquiries.

Customer Service Representative

Industry:

Telecommunication

Employment Period:

March 2018 to April 2021 (37 Months)

Duties and Responsibilities:

  • Assisted customers with inquiries regarding Assurance Wireless services, policies, and procedures. 
  • Resolved complex or escalated issues, including service disruptions, billing discrepancies, and account concerns for T-Mobile Assurance Wireless users. 
  • Processed billing complaints, adjustments, and refunds for customers experiencing overcharges or service issues 
  • Provided troubleshooting support for mobile services, including network problems, plan changes, and device activations.

Customer Service Representative/ Data Entry

Industry:

Healthcare / Medical

Employment Period:

July 2021 to May 2024 (33 Months)

Duties and Responsibilities:

  • Inputted vendor information, contact details, and billing records into Excel, ensuring accurate data entry and organization. 
  • Assisted hospitals and facilities in the US by identifying missing credits and resolving billing discrepancies through data reconciliation. 
  • Updated and maintained spreadsheets with detailed transaction records, ensuring all entries were accurate and up-to-date. 
  • Reconciled duplicate payments and audited transactions between hospitals and vendors, inputting findings into Excel for analysis and reporting. 
  • Processed credit memos and entered recovery data related to overpayments, double payments, and returned products. 
  • Ensured accurate and timely resolution of billing issues by efficiently entering and tracking all related data in the system.

Research Analyst/ Data Enty

Industry:

Government / Defence

Employment Period:

November 2024 to January 2025 (2 Months)

Duties and Responsibilities:

  • Conducted comprehensive research and analyzed data related to government contracts and public sector opportunities, ensuring up-to-date and accurate information. 
  • Compiled and write detailed reports and professional emails, providing valuable insights to support internal efforts and decision-making. 
  • Conducted phone calls to gather real-time intelligence, assisting in capturing critical data on government contracts and procurement trends. 
  • Collaborated closely with C-level executives and sales teams to deliver tailored, accurate capture intelligence for federal contractors, enhancing business strategies and opportunities. 

Education History

Field of Study:

Computer Science/Information Technology

Major:

Information Technology

Graduation Date:

March 15, 2018

Located In:

Philippines

License and Certification: :

National Certificate II in Computer Servicing. University of Rizal System Binangonan Campus. (TESDA) Technical Education and Skills Development Authority. September 13, 2017

Field of Study:

Computer Science/Information Technology

Major:

Information Technology

Graduation Date:

March 31, 2018

Located In:

Philippines

License and Certification: :

N/A


Skills

ADVANCED ★★★

    Microsoft Excel, Microsoft Word, Spreadsheets, Google Spreadsheet, Salesforce CRM, Avaya, 3CXPhone, Citrix, Product description, Microsoft Office, Customer Service, Data Entry, Data Encoding,

INTERMEDIATE ★★

    Administrative SupportAdministrative SkillsCustomer ServiceCustomer SupportCustomer Handling

Work at Home Capabilities:

  • Internet Bandwidth: Greater than 100mbps
  • Working Environment: Private Room
  • Speed Test Result: https://www.speedtest.net/result/17347637663
  • Internet Type: Fiber
  • Hardware Type: Laptop
  • Brand Name: Dell Inspiron
  • Processor: Intel Core I5
  • Operating System: Windows 11

All-inclusive Rate: USD $8.65/hr

Nicklaud

Candidate ID: 638151


ADVANCED

    Graphic Design, Video Editing, Social Media Management, Real Estate...

INTERMEDIATE

    Outbound Calling, Kajabi, Canva, Trello...

Employment Preferences

Availability:
Full Time Part Time
Preferred Timezone:
Australian Western Standard Time Australian Central Standard Time Australian Eastern Standard Time
Hourly & Monthly Rate:
(inclusive of service fee)

*Plus GST for Australian Businesses

Part Time: $USD 8.65 per hour or $USD 749.96 per month

Full Time: $USD 8.65 per hour or $USD 1499.92 per month

Remote Staff Recruiter Comments

Nick is a versatile virtual assistant with four years of freelancing experience specializing in digital marketing, social media management, paid ads, and executive assistance. She also has two years of experience in customer service (BPO).

In addition to his expertise in digital marketing, Nick has extensive experience in operations management, having assisted CEOs and business owners in overseeing daily operations, handling sales coordination, managing client communications, and ensuring smooth workflow execution. Her ability to optimize business processes, manage marketing campaigns, and provide executive support makes him an ideal fit for roles that require both strategic and administrative expertise.


Work Experience:

📌 Digital Marketing & Operations Assistant (Freelance, 2020 – Present)

  • Managed digital marketing campaigns, including SEO, Facebook ads, and website updates.
  • Handled social media accounts (Facebook, Instagram, TikTok, LinkedIn) for business owners and executives.
  • Assisted in sales operations, client communications, and lead generation for real estate and coaching businesses.
  • Oversaw business operations, including workflow optimization, process documentation, and administrative tasks.
  • Managed client schedules, coordinated meetings, and ensured smooth daily operations.
  • Coordinated marketing strategies and managed email communications for various clients.
  • Executed video editing and graphic design tasks using Canva, CapCut, and other tools.

📌 Customer Service Representative (BPO, 2018 – 2020)

  • Provided customer support for international accounts (US-based telecom).
  • Developed strong communication and client-handling skills.

Key Skills & Expertise:
  • Operations Management & Process Optimization
  • Social Media Management (Facebook, Instagram, TikTok, LinkedIn)
  • Paid Advertising (Facebook Ads, Google Ads – Real Estate Campaigns)
  • SEO & Website Management
  • CRM Tools (HubSpot, Agent Locator, Zoho)
  • Sales & Lead Generation
  • Executive Assistance & Administrative Support
  • Content Creation (Graphics, Video Editing)

Performance & Achievements:

📌 Successfully ran Facebook ad campaigns for real estate businesses, generating up to 19 leads per campaign.
📌 Managed social media pages for executives, including content scheduling and engagement strategies.
📌 Coordinated virtual and in-person real estate events, handling logistics, social media promotions, and sponsor coordination.
📌 Oversaw business operations for a real estate company, ensuring smooth execution of marketing and administrative tasks.

She can start after 2 weeks notice and is amenable to Full-time arrangement.

Predictive Index Behavioral Profile - Specialist

Strongest Behaviors

  • Proactivity in driving to reach goals while moving at a faster-than-average pace. Inquisitive about the world.
  • Relatively independent in taking action on their own ideas. Resourcefully works around most obstacles blocking completion of what they want to accomplish.
  • Eager for results, drive is for swift implementation. Works best in fast-paced environments offering a variety of activities, rather than routines.
Behavioral Summary

Nick is an intense, results-oriented person, whose drive and sense of urgency are tempered and disciplined by a strong concern for the accuracy and quality of the details of any work for which they are responsible. Approach to any work done will be based on thorough analysis and detailed knowledge of all pertinent facts.

Much more technically than socially-oriented; has confidence in technical/professional knowledge and ability to get things done correctly. With experience, will develop a high level of expertise in their own work and will be critical of mistakes made by themself or others. Takes the work and responsibilities very seriously and expects others to do the same.


Employment History

Admin Assistant Social Media Manager

Industry:

Property / Real Estate

Employment Period:

July 2024 to January 2025 (6 Months)

Duties and Responsibilities:

  • I managed emails, scheduled appointments, and coordinated communication between agents and clients.
  • I handled document preparation, CRM management, and organized client databases to keep transactions smooth.
  • Additionally, I assisted with listing updates and other real estate-related tasks, ensuring efficient daily operations.
  • My role required strong attention to detail, organization, and the ability to multitask in a fast-paced environment.

Social Media Assistant Graphic Designer

Industry:

Advertising / Marketing / Promotion / PR

Employment Period:

June 2024 to July 2024 (1 Months)

Duties and Responsibilities:

  • As a Social Media Assistant/Graphic Designer in a project-based role, I supported content creation and graphic design for social media platforms.
  • My responsibilities included designing visually appealing graphics, assisting with content planning, and ensuring brand consistency across all social media channels to enhance engagement and visibility.

Reels Editor

Industry:

Entertainment / Media

Employment Period:

February 2024 to June 2024 (4 Months)

Duties and Responsibilities:

  • As a Reels Editor in a part-time role, I create and edit engaging video content for social media platforms, focusing on producing captivating reels that resonate with the target audience.
  • My responsibilities include selecting footage, adding effects, and ensuring that the final videos align with the client's brand and vision.

Executive Assistant Social Media Manager

Industry:

Property / Real Estate

Employment Period:

August 2023 to November 2023 (2 Months)

Duties and Responsibilities:

  • In my previous role, I specialized in video editing for podcasts and reels, managed social media platforms, and coordinated weekly webinar emails.
  • I also created presentation files and marketing graphics to support coaches and enhance overall brand presence.

Admin/IT

Industry:

Call Center / IT-Enabled Services / BPO

Employment Period:

March 2023 to July 2023 (4 Months)

Duties and Responsibilities:

  • Processing As an Administrative Assistant, I not only established the Zoom IVR system for a client who owns multiple properties in the US, but I also provided vital administrative support to streamline operations.
  • My work involved organizing schedules, managing communications, and handling day-to-day tasks to ensure smooth workflows.
  • By implementing effective processes, I contributed to the overall efficiency and productivity of the team.

Social Media Manager/Admin Assistant

Industry:

Consulting (Business & Management)

Employment Period:

November 2022 to January 2023 (2 Months)

Duties and Responsibilities:

  • As a Social Media Manager/Admin Assistant in a project-based role, I handle content planning, posting, and engagement across various social media platforms.
  • I also provide administrative support, helping with tasks like scheduling, organizing files, and assisting in day-to-day operations to ensure smooth project execution and efficient workflow.

Customer Service Representative

Industry:

Call Center / IT-Enabled Services / BPO

Employment Period:

July 2021 to January 2023 (18 Months)

Duties and Responsibilities:

  • Achieved Top 1 expert status for the month of October, delivering primary customer support to both internal and external customers.
  • Responded promptly to inquiries regarding products, services, and company information, addressing questions and suggesting additional offerings to attract potential customers.
  • Efficiently managed customer telephone calls to minimize on-hold wait times.
  • Utilized the company's troubleshooting resolution tree to evaluate technical problems and provide appropriate solutions.

Graphic Designer

Industry:

Consulting (Business & Management)

Employment Period:

November 2022 to December 2022 (1 Months)

Duties and Responsibilities:

  • I assisted in designing a business card and creating custom graphics for a coaching business.
  • My focus was on delivering visually appealing and professional materials tailored to the client's needs.

Education History

Field of Study:

Education/Teaching/Training

Major:

Elementary Education

Graduation Date:

January 1, 2024

Located In:

Philippines

License and Certification: :

N/A


Skills

ADVANCED ★★★

    Graphic Design, Video Editing, Social Media Management, Real Estate, Executive Assistance,

INTERMEDIATE ★★

    Outbound CallingKajabiCanvaTrelloGoogle Apps

Work at Home Capabilities:

  • Internet Bandwidth: Between 5mbps to 100mbps
  • Working Environment: Private Room
  • Speed Test Result: https://www.speedtest.net/result/17339533549
  • Internet Type: Fiber
  • Hardware Type: Laptop
  • Brand Name: Dell
  • Processor: Windows 11
  • Operating System: Windows 11

All-inclusive Rate: USD $9.64/hr

Cherie

Candidate ID: 636078


ADVANCED

    Debt Collection, Debt settlement, Customer Service, Technical Support...

INTERMEDIATE

    Data Entry, Chat Support, Email Support, Administrative Support...

Employment Preferences

Availability:
Full Time
Preferred Timezone:
Australian Western Standard Time Australian Central Standard Time Australian Eastern Standard Time
Hourly & Monthly Rate:
(inclusive of service fee)

*Plus GST for Australian Businesses

Full Time: $USD 9.64 per hour or $USD 1670.08 per month

Remote Staff Recruiter Comments

Cherie demonstrated a strong background in technical support and customer service, with over a decade of experience across both electronics and financial services industries.
  • Her early career focused on providing technical support for consumer electronics such as cameras, camcorders, and CRT televisions, where she handled device troubleshooting, warranty verification, and customer education.
  • For the past 10 years, she worked within a financial institution where her customer service and support experience was further refined, although in a less technical scope.
  • Additionally, she held part-time roles in virtual assistance and lead generation, showing flexibility and the ability to adapt to varied support functions.
  • She emphasized the importance of empathy, de-escalation, and simplifying technical explanations to ensure clarity for non-technical users.
  • Her responses highlighted practical troubleshooting strategies, active listening, and customer reassurance—skills highly relevant to the technical support representative role.
  • She is able to start immediately.
Predictive Index Behavioral Profile - Analyzer

Strongest Behaviors
  • Formal, reserved, introspective, and skeptical of new people; requires “proof” to build trust in new people.
  • Detail-oriented and precise; follow-through is deep and literal to ensure tasks were completed in accordance with quality standards.
  • Operationally, as opposed to socially, focused. Thinks, in specific terms, about what needs to be done and how to do it accurately and flawlessly; follows, in a literal way, that execution plan.
  • Careful with rules; precise, "by the book", fast-paced, and literal in interpreting rules, schedules and results.
  • Detail-oriented and thorough; works to ensure things don’t fall through the cracks, and follows up to ensure they’re done properly and on time.
  • Driven to achieve operational efficiencies: thinks about what needs to be done and how it can be done as fast as possible while maintaining a high-quality outcome. Impatient with routines.
Behavioral Summary

Cherie is an intense, results-oriented person, whose drive and sense of urgency are tempered and disciplined by a strong concern for the accuracy and quality of the details of any work for which they are responsible. Approach to any work done will be based on thorough analysis and detailed knowledge of all pertinent facts.

Much more technically than socially-oriented; has confidence in technical/professional knowledge and ability to get things done correctly. With experience, will develop a high level of expertise in their own work and will be critical of mistakes made by themself or others. Takes the work and responsibilities very seriously and expects others to do the same.


Employment History

Technical Support Representative

Industry:

Call Center / IT-Enabled Services / BPO

Employment Period:

June 2007 to June 2010 (36 Months)

Duties and Responsibilities:

  • Delivered exceptional customer service and technical support for leading consumer electronics brands such as Sony and Mitsubishi.
  • Assisted customers with a wide range of inquiries related to home electronics, including digital cameras, remote controls, and televisions.
  • Utilized multiple communication channels—phone, live chat, and email—to ensure timely and effective resolution of technical issues, product setup, troubleshooting, and general support.
  • Maintained a high level of product knowledge to provide accurate information and guidance, documented customer interactions thoroughly in CRM systems, and collaborated with cross-functional teams to escalate and resolve complex cases.
  • Consistently met or exceeded performance metrics related to customer satisfaction, first-call resolution, and response time.

Customer Service Representative

Industry:

Call Center / IT-Enabled Services / BPO

Employment Period:

July 2010 to December 2010 (5 Months)

Duties and Responsibilities:

  • Provided exceptional support to a high volume of customers by resolving billing inquiries, technical issues, and service-related concerns.
  • Ensured customer satisfaction through efficient problem-solving, clear communication, and a customer-first approach.
  • Delivered accurate and timely resolution of complex billing discrepancies and account management issues.
  • Diagnosed and troubleshot a wide range of technical problems related to mobile devices, service outages, and network performance.
  • Educated customers on service plans, device features, and promotional offerings to optimize their wireless experience.
  • Utilized multiple systems and tools to document interactions, track resolutions, and manage customer data.
  • De-escalated challenging situations with professionalism, empathy, and effective conflict resolution techniques.
  • Consistently met or exceeded performance metrics, including customer satisfaction, call quality, and resolution time.

Collection Specialist

Industry:

Call Center / IT-Enabled Services / BPO

Employment Period:

December 2010 to September 2011 (9 Months)

Duties and Responsibilities:

  • Provided personalized financial guidance to cardholders, assisting them in managing budgets, improving credit scores, and enhancing overall financial wellness.
  • Delivered tailored recommendations to support informed decision-making, addressed inquiries related to credit usage and debt management, and educated clients on best practices for long-term financial stability.
  • Collaborated with internal departments to resolve account issues efficiently and ensured a high level of customer satisfaction through proactive and empathetic support

Sales Representative

Industry:

Call Center / IT-Enabled Services / BPO

Employment Period:

August 2011 to February 2014 (29 Months)

Duties and Responsibilities:

  • Handled high-volume inbound and outbound sales calls for prominent skincare brands such as Proactiv and Sheer Cover.
  • Effectively guided customers through the enrollment process for monthly membership programs, clearly communicating product benefits and addressing objections to drive conversions.
  • Consistently met or exceeded sales targets, while maintaining a strong focus on customer satisfaction, upselling opportunities, and retention strategies.
  • Collaborated with team members to optimize call scripts and improve overall sales performance.

Collection Specialist

Industry:

Banking / Financial Services

Employment Period:

February 2014 to July 2017 (41 Months)

Duties and Responsibilities:

Collection Specialist:
  • Managed a portfolio of delinquent auto loan accounts, focusing on those 30–60 days past due, by initiating contact with customers to negotiate payment plans, resolve outstanding balances, and restore account status.
  • Utilized advanced skip tracing techniques, proprietary databases, and social media platforms to locate and engage account holders with severe delinquencies (90+ days past due).
  • Maintained detailed records of all customer interactions, payment arrangements, and account updates in compliance with company policies and federal regulations (e.g., FDCPA).
  • Collaborated with internal departments such as customer service, repossession teams, and legal to streamline resolution efforts and minimize risk exposure.
  • Demonstrated strong problem-solving and communication skills to de-escalate conflicts, educate customers on their financial options, and drive successful outcomes.
  • Consistently met or exceeded monthly recovery and call quality targets, contributing to overall department performance.
Senior Specialist - Deposit Review
  • Conducted thorough verification of checks to ensure authenticity and prevent fraudulent activity by examining physical appearance, issuer credentials, endorsement accuracy, and historical deposit patterns.
  • Collaborated with internal departments to flag suspicious transactions, maintained accurate records for audit compliance, and adhered to financial regulations and organizational protocols throughout the verification and processing stages.

Collection Specialist

Industry:

Banking / Financial Services

Employment Period:

July 2017 to December 2017 (4 Months)

Duties and Responsibilities:

  • Monitored and managed early-stage delinquent credit card accounts to reduce overdue balances and minimize financial risk.
  • Effectively negotiated payment arrangements, balancing customer financial situations with organizational recovery goals.
  • Collected payments through consistent follow-ups via phone, email, and written correspondence.
  • Educated customers on payment options and financial obligations to encourage timely resolution.
  • Maintained accurate records of all account activities in compliance with regulatory and company standards.
  • Collaborated with internal departments to resolve account discrepancies and support customer retention.
  • Consistently met or exceeded monthly recovery targets while ensuring a positive customer experience.

Senior Account Resolution Specialist

Industry:

Banking / Financial Services

Employment Period:

January 2018 to August 2024 (79 Months)

Duties and Responsibilities:

  • Strategically negotiated payment plans and settlements for charge-off and delinquent accounts, ensuring strict adherence to federal and state regulations.
  • Collaborated with internal departments and external stakeholders to facilitate timely resolutions, maximize recovery rates, and maintain compliance with FDCPA and other applicable laws.
  • Conducted thorough account reviews, assessed financial situations, and proposed tailored repayment solutions to support both client retention and organizational goals.

Virtual Assistant - Appointment Setter

Industry:

Healthcare / Medical

Employment Period:

May 2022 to December 2024 (31 Months)

Duties and Responsibilities:

  • Handle incoming calls, emails, and chats professionally and efficiently. Schedule appointments, meetings, and reservations while preventing conflicts.
  • Provide clients with clear, accurate details on services, pricing, and availability.
  • Manage administrative tasks, including data entry, record updates, and client information.
  • Monitor and respond to inquiries on social media and company websites.

Appointment Setter

Industry:

Electrical & Electronics

Employment Period:

August 2022 to November 2024 (27 Months)

Duties and Responsibilities:

  • Make outbound calls to leads from online inquiries, referrals, and marketing campaigns.
  • Qualify customers by assessing their energy needs, property type, and interest in solar solutions.
  • Schedule sales appointments with qualified prospects for consultations or site assessments.
  • Keep accurate records of calls, customer details, and appointments in the CRM.

Education History

Field of Study:

Computer Science/Information Technology

Major:

Information Technology

Graduation Date:

March 30, 2008

Located In:

Philippines

License and Certification: :

N/A


Skills

ADVANCED ★★★

    Debt Collection, Debt settlement, Customer Service, Technical Support, Customer Support, Customer Handling, Outbound Calling, Call Handling, Inbound Calls,

INTERMEDIATE ★★

    Data Entry, Chat Support, Email SupportAdministrative SupportEmail managementCalendar ManagementAdobe Photoshop

Work at Home Capabilities:

  • Internet Bandwidth: Between 5mbps to 100mbps
  • Working Environment: Private Room
  • Speed Test Result: https://www.speedtest.net/result/17528375482
  • Internet Type: Fiber
  • Hardware Type: Laptop
  • Brand Name: Lenovo
  • Processor: 11th Gen Intel(R) Core(TM) i5-1135G7 @2.40GHz 02.42GHz
  • Operating System: Windows 11

All-inclusive Rate: USD $8.16/hr

Judy

Candidate ID: 631774


ADVANCED

    Canva, Adobe Photoshop, Asana, Apollo...

INTERMEDIATE

    .NET...

Employment Preferences

Availability:
Part Time Full Time
Preferred Timezone:
Australian Western Standard Time Australian Central Standard Time Australian Eastern Standard Time New Zealand Daylight Time
Hourly & Monthly Rate:
(inclusive of service fee)

*Plus GST for Australian Businesses

Part Time: $USD 8.16 per hour or $USD 707.42 per month

Full Time: $USD 8.16 per hour or $USD 1414.85 per month

Remote Staff Recruiter Comments

Ann has seven years of professional experience across industries such as food and beverage, construction and building, beauty and health, financial services, and real estate. With four years dedicated to the construction and building sector, Ann has demonstrated expertise as an Executive Assistant, handling responsibilities such as basic payroll, invoicing, and administrative support. She is well-versed in tools like QuickBooks, Asana, and Canva, and has supported international clients, particularly in Canada.


Key Highlights:
  1. Industry-Specific Experience:

  2. Construction and Building (4 years): Extensive experience supporting commercial building projects, including handling basic payroll, invoicing, and client communication.
  3. Building Documentation: Experience as a Liaison Officer for permit applications and other construction-related documents.
  4. International Client Support:

  5. Worked directly with Canadian clients, facilitating communication and addressing project requirements.
  6. Proficient in managing building documentation and stakeholder communication.
  7. Administrative Expertise:

  8. Proficient in managing QuickBooks for payroll and invoicing.
  9. Skilled in organizing schedules, managing emails, and preparing necessary documents for clients and projects.
  10. Versatility:

  11. Has worked in diverse industries, adapting quickly to varying business needs.
  12. Additional skills in social media management, graphic design, and email marketing provide added value.
She can start immediately and is amenable to part-time arrangement.

Predictive Index Behavioral Profile- Specialist

Strongest Behaviors
  • Careful with rules; precise, "by the book", fast-paced, and literal in interpreting rules, schedules and results.
  • Detail-oriented and thorough; works to ensure things don’t fall through the cracks, and follows up to ensure they’re done properly and on time.
  • Driven to achieve operational efficiencies: thinks about what needs to be done and how it can be done as fast as possible while maintaining a high-quality outcome. Impatient with routines.

Behavioral Summary

Judy Ann is a very conscientious person, particularly attentive to, careful of, and accurate with the details involved in the job. Identifies problems, and enjoys solving them, particularly within own area of expertise.

Reserved, serious, and always concerned with the exact correctness of the work. Self-discipline, sense of duty, and respect for authority and tradition are strong qualities in Judy Ann, who takes responsibilities very seriously.

Ann has seven years of professional experience across industries such as food and beverage, construction and building, beauty and health, financial services, and real estate. With four years dedicated to the construction and building sector, Ann has demonstrated expertise as an Executive Assistant, handling responsibilities such as basic payroll, invoicing, and administrative support. She is well-versed in tools like QuickBooks, Asana, and Canva, and has supported international clients, particularly in Canada.


Key Highlights:
  1. Industry-Specific Experience:

  2. Construction and Building (4 years): Extensive experience supporting commercial building projects, including handling basic payroll, invoicing, and client communication.
  3. Building Documentation: Experience as a Liaison Officer for permit applications and other construction-related documents.
  4. International Client Support:

  5. Worked directly with Canadian clients, facilitating communication and addressing project requirements.
  6. Proficient in managing building documentation and stakeholder communication.
  7. Administrative Expertise:

  8. Proficient in managing QuickBooks for payroll and invoicing.
  9. Skilled in organizing schedules, managing emails, and preparing necessary documents for clients and projects.
  10. Versatility:

  11. Has worked in diverse industries, adapting quickly to varying business needs.
  12. Additional skills in social media management, graphic design, and email marketing provide added value.
She can start immediately and is amenable to part-time arrangement.

Predictive Index Behavioral Profile- Specialist

Strongest Behaviors
  • Careful with rules; precise, "by the book", fast-paced, and literal in interpreting rules, schedules and results.
  • Detail-oriented and thorough; works to ensure things don’t fall through the cracks, and follows up to ensure they’re done properly and on time.
  • Driven to achieve operational efficiencies: thinks about what needs to be done and how it can be done as fast as possible while maintaining a high-quality outcome. Impatient with routines.

Behavioral Summary

Judy Ann is a very conscientious person, particularly attentive to, careful of, and accurate with the details involved in the job. Identifies problems, and enjoys solving them, particularly within own area of expertise.

Reserved, serious, and always concerned with the exact correctness of the work. Self-discipline, sense of duty, and respect for authority and tradition are strong qualities in Judy Ann, who takes responsibilities very seriously.


Employment History

SALES AGENT

Industry:

Telecommunication

Employment Period:

July 2016 to August 2016 (1 Months)

Duties and Responsibilities:

  • Oversee mail deliveries, package and couriers.
  • Check and arranging Cheques (by alphabetical order).
  • Perform clerical task like maintain files and organize documents.
  • Answering phone calls and emails

BRANCH OPERATION HEADS ASSISTANT OJT

Industry:

Banking / Financial Services

Employment Period:

March 2017 to April 2017 (1 Months)

Duties and Responsibilities:

  • Oversee mail deliveries, package and couriers.
  • Check and arranging Cheques (by alphabetical order).
  • Perform clerical task like maintain files and organize documents.
  • Answering phone calls and emails

FRONTLINER ASSOCIATE

Industry:

Banking / Financial Services

Employment Period:

April 2018 to August 2018 (4 Months)

Duties and Responsibilities:

  • Greet customers, handle issues and answer inquiries.
  • Answer the phone calls, manage chats and emails and redirect calls to appropriate offices.
  • Checking and balancing transactions referring to cash receipts and payments
  • Making the transactions for the money transfer.
  • Keeping of the redemption and renewal records for teller form.

SALES SPECIALIST PART TIME

Industry:

Property / Real Estate

Employment Period:

January 2018 to September 2019 (20 Months)

Duties and Responsibilities:

  • Coordinate efforts to negotiate property sale between buyer and seller or listing agent to achieve desired results
  • Contact and follow-up with pre-qualified leads to assess their wants and needs in a home
  • Arrange showings, show homes, and participate in open houses for prospective buyers
  • Respond to all leads and potential homebuyers in a timely fashion to build a strong client base
  • Call clients weekly to provide feedback on their property listing to keep them engaged and improve customer service ratings

ADMIN STAFF

Industry:

Construction / Building / Engineering

Employment Period:

November 2018 to December 2020 (25 Months)

Duties and Responsibilities:

  • Plan meetings, scheduling appointments, travel arrangements for the manager and other board members.
  • Arrange, reorder and maintain documents, reports and information.
  • Prepare invoices and process customer payments.
  • Performed a range of administrative tasks from maintaining production schedules to purchasing supplies and other equipment.
  • Worked as a Liaison for the company's documents, licensed certification and other departments to process building permit papers to allow projects in the area.
  • Received and sorted any necessary correspondence.
  • Answered, screened and directed incoming phone calls while providing basic information as needed.
  • Maintained Company records, physical files, databases and spreadsheet in adherence to company protocol. Set up presentations for office meetings

SOCIAL MEDIA MANAGER

Industry:

Banking / Financial Services

Employment Period:

March 2021 to June 2021 (3 Months)

Duties and Responsibilities:

  • Own all the social media accounts adapted content across channels
  • Contributed to the company's marketing plan and developed social media strategy tailored to their brand
  • Worked with the marketing team to developed social media content calendars
  • Worked with the company's global community team members to leverage localized marketing campaigns across their channels
  • Researched social media trends and informed leadership of changes that are relevant to the company's marketing activities
  • Set key performance indicators (KPIs) for social media that align with greater marketing and business objectives
  • Leveraged viral content to excite for the community and engaged with external audiences.

GRAPHIC DESIGNER SOCIAL MEDIA MANAGER

Industry:

Arts / Design / Fashion

Employment Period:

October 2021 to November 2023 (24 Months)

Duties and Responsibilities:

  • Managing social media flatforms: Facebook, TikTok & Instagram.
  • Develop and create unique digital content across display advertising, email marketing, brand newsletter, digital ad banners, social media and more to drive awareness, engagement, and revenue through our brand.
  • Supporting the creation of compelling evergreen and campaign content
  • Designed coupons, marketing materials and other layouts using CANVA & Adobe Photoshop.
  • Design and update of website articles and assets to support new content creation and online customer journey.
  • Design new digital creative assets for digital channels, including web, mobile, and display.

EXECUTIVE ASSISTANT FULL TIME

Industry:

Repair and Maintenance Services

Employment Period:

November 2021 to October 2024 (35 Months)

Duties and Responsibilities:

  • Acting as the point of contact among executives, employees, clients and other external partners.
  • Managing executive's calendars and set up meetings.
  • Researching and conducting data to prepare documents for review and presentation.
  • Answering phone calls and email Work with HR Administrator to create poster in search for employees & helps with onboarding process.
  • Manage the creation, content, strategy, products & services advertising on LinkedIn.

Education History

Field of Study:

Business Studies/Administration/Management

Major:

FINANCIAL MANAGEMENT

Graduation Date:

March 30, 2018

Located In:

Philippines

License and Certification: :

N/A


Skills

ADVANCED ★★★

    Canva, Adobe Photoshop, Asana, Apollo, Slack,

INTERMEDIATE ★★

    .NET

Work at Home Capabilities:

  • Internet Bandwidth: Between 5mbps to 100mbps
  • Working Environment: Private Room
  • Speed Test Result: N/A
  • Internet Type: Fiber
  • Hardware Type: Desktop
  • Brand Name: Asus
  • Processor: icore8
  • Operating System: Windows 11

All-inclusive Rate: USD $10.13/hr

Monica

Candidate ID: 629566


ADVANCED

    Microsoft Office, Google Docs, Microsoft Outlook, Gmail...

INTERMEDIATE

    Microsoft Excel, Asana, Slack, Calendly...

Employment Preferences

Availability:
Part Time Full Time
Preferred Timezone:
Australian Western Standard Time Australian Central Standard Time Australian Eastern Standard Time New Zealand Daylight Time
Hourly & Monthly Rate:
(inclusive of service fee)

*Plus GST for Australian Businesses

Part Time: $USD 9.83 per hour or $USD 852.05 per month

Full Time: $USD 10.13 per hour or $USD 1755.16 per month

Remote Staff Recruiter Comments

Monica is a seasoned administrative and executive assistant with nearly 10 years of professional experience, including 5 years as a virtual assistant. Her background spans various industries such as financial consulting, business registration services, and construction consulting, demonstrating her versatility and ability to adapt to diverse operational needs. Monica specializes in data entry, record management, payroll support, and administrative assistance with a particular focus on New Zealand-based clients and processes.

Key Highlights:

  • Experience with Construction Industry: Provided administrative support for a New Zealand-based construction consulting firm, including managing permits, contracts, and compliance documents.
  • Payroll Expertise: Skilled in using payroll systems like Xero and MYOB for subcontractor invoice management and data encoding.
  • Email and Calendar Management: Efficiently handled client communications and managed executive schedules, including processing quotations, invoices, and project updates.
  • Broader Skill Set: Knowledgeable in both general admin tasks and basic accounting functions, making her a well-rounded candidate for administrative roles.

Experience & Skills
Virtual Assistance (5+ Years)
  • Supported New Zealand-based construction and consulting companies, overseeing operational tasks such as contracts, permits, and invoicing.
  • Experienced in calendar and email management, coordinating directly with clients for scheduling and administrative needs.
Accounting & Payroll Administration
  • Managed subcontractor invoices and payroll processing using tools like Xero and MYOB.
  • Familiar with financial documentation, including bill processing, expense tracking, and data entry into accounting software.
Technology Proficiency
  • Software Expertise: Xero, MYOB, Microsoft Office Suite, and CRMs.
  • Intermediate Excel Skills: Rated 3/5, capable of handling formulas and data organization for operational use.
She can start immediately and is amenable to Part-time arrangements.

Predictive Index Behavioral Profile- Artisan

Strongest Behaviors
  • Private, serious, introspective, and reserved. Takes time to connect to and trust new people.
  • Focused; can concentrate on the task at hand for long periods. Quickly notices and understands technical matters more than social ones. Consistent and patiently thoughtful.
  • Works at a steady, unwavering pace; most comfortable with familiar processes, environments, and co-workers. Doesn’t easily change.

Behavioral Summary

Monica is thoughtful, disciplined, and particularly attentive to, careful of, and accurate with the details involved in the job. Identifies problems, and enjoys solving them, particularly within their area of expertise. Works at a steady, even pace, leveraging their background for the betterment of the team, company, or customer.

With experience and/or training, they will develop a high level of specialized expertise. Serious and dedicated to the job and the company. Their work pace is steady and even-keeled, and they’re motivated by a real concern for getting work done thoroughly and correctly. Discipline and circumspect thinking will lend caution to their decision-making; Monica plans ahead, double checks, and follows up carefully on decisions and actions.


Employment History

Admin Executive Freelance

Industry:

General & Wholesale Trading

Employment Period:

September 2022 to January 2024 (16 Months)

Duties and Responsibilities:

  • Executive Assistant to the Co-Founder CRM Management (Nethunt, Monday.com, Blumeg)
  • Xero Invoicing, Quotations, Reconciling Payments
  • Processing Reimbursements and Invoices for payments
  • Calendar Management
  • Email Management Act as coordinator for Philippine Team
  • Manage and update internal documents Drafting Rental Agreements

Clerk

Industry:

Government / Defence

Employment Period:

April 2016 to December 2016 (8 Months)

Duties and Responsibilities:

  • Assistant in Central Docketing Section (Records Department)
  • Assistant in Procurement and Property Unit Assistant in Office of the Regional Director Technical Working Group MunTaParLas Field Office
  • Receive and Route Documents
  • Receive, Prepare, and Release Certifications
  • Respond to Client Queries Data
  • Encoding in various databases

Administrative Assistant for External Operations

Industry:

Printing / Publishing

Employment Period:

February 2017 to November 2018 (21 Months)

Duties and Responsibilities:

  • Assistant to the Associate Director for Operations
  • HR coordinator for Internal Operations
  • Training Calendar Management
  • Email Management Logistics (Transportation, Hotel & Restaurant reservation, Airline Booking, Meeting rooms, etc)
  • Receive, Release and Monitor Supplies and Equipments
  • Approve of Overtime, Official Businesses and Leave Request of Staff Production
  • Monitoring Coordinate with Internal and External Stakeholders
  • Liquidate and Monitor Training Expenses

Administrative Officer

Industry:

Non-Profit Organisation / Social Services / NGO

Employment Period:

January 2019 to May 2020 (16 Months)

Duties and Responsibilities:

  • Assistant to the General Manager Technical Staff to the Director for Technical Services Attends Meetings with Stakeholders
  • Create layouts via Adobe Photoshop Billing, Collections, and Invoicing
  • Calendar Management
  • Email Management Logistics (Transportation, Restaurant reservation, Supplies, etc)
  • Liquidate and Monitor Company Expenses Project Coordinator Proposal, Memos, Letter Drafting Draft Application for LLDA Certification

Executive Assistant Part Time

Industry:

Construction / Building / Engineering

Employment Period:

August 2024 to January 2025 (5 Months)

Duties and Responsibilities:

  • Prepare Contracts for signing
  • Email and Calendar Management
  • Prepare billing and invoices (Xero)
  • Manage CRM (Builder Trend)
  • Send application to potential suppliers
  • General Administrative Support

Administrative Assistant

Industry:

Call Center / IT-Enabled Services / BPO

Employment Period:

May 2020 to May 2024 (47 Months)

Duties and Responsibilities:

  • Executive Assistant to the CEO and Directors Manage Various Tools (CRM, Ninety, Toggl, etc)
  • Create/Generate Deliverables for Client Meetings
  • Support and Respond to Client Queries Onboard and Offboard Clients Assist, Train, Onboard, and Offboard Team Members
  • Email and Calendar Management
  • Organize, Upload, and Send documents in or from Dropbox, Box, Sharefile, etc. Project Management (Asana - Monitor, Assign, Create project timelines and deliverables)
  • Manages client website via wix.com
  • Create various company processes
  • Create layouts via Canva, Adobe, Publisher, PPT, and WordArt
  • Prepare, Organize, and Update documents and deliverables Logistics (Regus, UberEats, Doordash, Restaurants, Airlines, Amazon)
  • Create Monthly Invoices
  • Manage Personal Social Media Profiles (Facebook, LinkedIn) 

Admin Assistant Part Time

Industry:

Environment / Health / Safety

Employment Period:

March 2024 to June 2024 (2 Months)

Duties and Responsibilities:

  • Schedule employee for Medical and Physical Exam
  • Contact Third-party clinics and Physical Therapists to schedule MPE
  • Create layouts for various events (Canva)
  • Prepare, organize and send exam result to clients
  • Email and Calendar Management
  • Prepare billing, invoices and payroll (MYOB & Case Manager)

Education History

Field of Study:

Linguistics/Languages

Major:

English

Graduation Date:

April 30, 2016

Located In:

Philippines

License and Certification: :

N/A


Skills

ADVANCED ★★★

    Microsoft Office, Google Docs, Microsoft Outlook, Gmail, Xero, MYOB, Microsoft Excel, Calendar Management,

INTERMEDIATE ★★

    Microsoft ExcelAsanaSlackCalendlyEmail management

Work at Home Capabilities:

  • Internet Bandwidth: Greater than 100mbps
  • Working Environment: Private Room
  • Speed Test Result: https://www.speedtest.net/result/17956396701
  • Internet Type: Fiber
  • Hardware Type: Laptop
  • Brand Name: HP
  • Processor: i3
  • Operating System: Windows 11

All-inclusive Rate: USD $8.65/hr

Jan-Mer

Candidate ID: 598585


ADVANCED

    Quality Management, Customer Relations, Data Collection, Data Management...

INTERMEDIATE

    Account Management, Excel VBA, Microsoft Excel...

Employment Preferences

Availability:
Full Time Part Time
Preferred Timezone:
Australian Western Standard Time Australian Central Standard Time Australian Eastern Standard Time
Hourly & Monthly Rate:
(inclusive of service fee)

*Plus GST for Australian Businesses

Part Time: $USD 9.64 per hour or $USD 835.04 per month

Full Time: $USD 8.65 per hour or $USD 1499.92 per month

Remote Staff Recruiter Comments

Jan demonstrated strong communication skills and extensive experience in customer service, particularly within the IT services and Australian utility sectors. His background in hybrid customer-facing and technical roles positions him as a solid fit for the Technical Support Representative role. He comes across as articulate, confident, and highly adaptable, with a genuine commitment to customer satisfaction and service quality.

Work Experience & Technical Skills:
  • He brings over 12 years of experience in the customer service industry, with approximately six to seven years specifically servicing Australian clients.
  • His most recent roles were with companies in the managed IT services space, where he supported clients with basic troubleshooting, Office 365 management, device onboarding, and help desk operations.
  • Though not a fully dedicated technical support agent, he consistently handled frontline troubleshooting, ticket triaging, and quality monitoring—demonstrating an ability to bridge both customer and technical needs effectively.
  • He is particularly adept at managing end-to-end client concerns, from handling tickets and calls to investigating negative feedback and preparing management-level reports.
  • His ability to grasp technical concepts and communicate them clearly to non-technical users is evident and well aligned with the expectations for the TSR role.
  • He is able to start immediately. 
Predictive Index Behavioral Profile - Scholar

Strongest Behaviors
  • Formal, reserved, introspective, and skeptical of new people; requires “proof” to build trust in new people.
  • Detail-oriented and precise; follow-through is deep and literal to ensure tasks were completed in accordance with quality standards.
  • Operationally, as opposed to socially, focused. Thinks, in specific terms, about what needs to be done and how to do it accurately and flawlessly; follows, in a literal way, that execution plan.
  • Private, serious, introspective, and reserved. Takes time to connect to and trust new people.
  • Focused; can concentrate on the task at hand for long periods. Quickly notices and understands technical matters more than social ones. Consistent and patiently thoughtful.
  • Works at a steady, unwavering pace; most comfortable with familiar processes, environments, and co-workers. Doesn’t easily change.
Behavioral Summary

Jan-Mer is a serious, introspective person and an analytical and disciplined thinker. Careful, thorough and very focused on their responsibilities.

This individual is reserved and will generally express themself in a factual, direct, and succinct manner. A conscientious person, their approach to the work is systematic, methodical, and well organized, based on thorough knowledge of, and respect for “the book”. Working with factual, technical or detailed information, they’ll produce carefully thought-out work of high quality and precision. Whether doing work themself, or delegating to others, follow up is close to ensure high-quality results.


Employment History

Client Support Specialist

Industry:

Call Center / IT-Enabled Services / BPO

Employment Period:

September 2022 to February 2025 (28 Months)

Duties and Responsibilities:

  • Manage and maintain positive customer relationships by overseeing the full lifecycle of support tickets—from initial triage to resolution.
  • Ensure timely, effective, and accurate resolution of customer inquiries and technical issues, while proactively addressing feedback to improve service quality.
  • Conduct regular audits of support tickets to ensure adherence to internal processes and service level agreements (SLAs).
  • Generate and analyze performance reports to identify trends, support strategic decisions, and drive continuous improvement in customer support operations.
  • Oversee end-to-end ticket management, collaborating with cross-functional teams to streamline workflows and enhance customer satisfaction.

JUNIOR Quality Analyst

Industry:

Call Center / IT-Enabled Services / BPO

Employment Period:

November 2021 to August 2022 (9 Months)

Duties and Responsibilities:

  • Supported lead researchers in generating high-quality, targeted leads tailored to client objectives and industry requirements.
  • Facilitated regular calibration calls to align team understanding of client profiles, ensuring consistency and accuracy in lead generation efforts.
  • Assisted in onboarding and training new lead researchers, providing guidance on best practices, tools, and client expectations.
  • Prepared and maintained detailed monthly performance and progress reports for internal and client-facing use.
  • Conducted market research and competitor analysis to enhance lead generation strategies and identify new business opportunities.
  • Ensured data integrity by auditing lead lists and updating client databases to reflect the most accurate and current information.
  • Collaborated cross-functionally with sales and strategy teams to support campaign planning and client engagement initiatives.

Customer Service Banker

Industry:

Banking / Financial Services

Employment Period:

January 2021 to August 2021 (7 Months)

Duties and Responsibilities:

  • Delivered high-quality customer support for a broad range of banking products, including retail banking, credit card services, and digital financial solutions.
  • Provided technical assistance for online banking platforms and mobile banking applications, troubleshooting issues and guiding customers through resolutions.
  • Handled inquiries related to account management, transactions, product features, and service updates with professionalism and accuracy.
  • Educated customers on the usage and security of digital banking tools, promoting self-service options and enhancing user confidence.
  • Escalated complex or unresolved issues to appropriate internal departments while maintaining ownership until resolution.
  • Maintained compliance with banking regulations and internal policies while ensuring customer satisfaction and confidentiality.

Technical Support Specialist

Industry:

Call Center / IT-Enabled Services / BPO

Employment Period:

January 2020 to December 2020 (11 Months)

Duties and Responsibilities:

  • Provided first-level technical support to customers by responding to inquiries via phone, email, and chat.
  • Diagnosed and resolved hardware, software, and network-related issues through effective troubleshooting techniques.
  • Escalated complex issues to Tier 2 support when necessary, ensuring accurate documentation and smooth handover.
  • Delivered clear, step-by-step guidance to customers, improving user satisfaction and reducing repeat incidents.
  • Maintained detailed records of customer interactions, technical issues, and resolutions using ticketing systems.
  • Collaborated with internal teams to identify recurring issues and recommend long-term solutions or product improvements.

Quality Analyst

Industry:

Call Center / IT-Enabled Services / BPO

Employment Period:

March 2015 to March 2019 (48 Months)

Duties and Responsibilities:

  • Managed high-value client accounts, ensuring exceptional service delivery and client satisfaction.
  • Oversaw end-to-end program and project management for finance and accounting initiatives, including planning, execution, monitoring, and reporting.
  • Coordinated cross-functional teams to deliver financial solutions aligned with strategic objectives and regulatory requirements.
  • Analyzed financial data to support budgeting, forecasting, and decision-making processes.
  • Implemented process improvements to enhance operational efficiency and reduce project delivery timelines.
  • Acted as a primary point of contact for stakeholders, maintaining clear communication and ensuring alignment on project goals and outcomes.

Subject Matter Expert

Industry:

Transportation / Logistics

Employment Period:

March 2019 to August 2019 (5 Months)

Duties and Responsibilities:

  • Managed end-to-end shipment processes for the Vietnam cluster, overseeing both import and export operations to ensure timely and cost-effective delivery.
  • Collaborated closely with cross-functional teams and counterparts in Vietnam to identify operational inefficiencies, leading process improvement initiatives and the implementation of innovative logistics procedures.
  • Conducted comprehensive gap analyses and generated strategic reports to support production planning and enhance overall supply chain performance.
  • Ensured compliance with international trade regulations and company policies throughout the shipping lifecycle.
  • Coordinated with freight forwarders, customs brokers, and third-party logistics providers to resolve shipment delays and maintain operational continuity.
  • Monitored key performance indicators (KPIs) to assess logistics efficiency and drive continuous improvement.

Escalation Resolution Team Specialist

Industry:

Call Center / IT-Enabled Services / BPO

Employment Period:

August 2013 to February 2015 (18 Months)

Duties and Responsibilities:

  • Handled complex, high-priority customer service cases as an Escalation Officer, ensuring timely and effective resolution.
  • Acted as the final point of contact for unresolved issues, coordinating with cross-functional teams to identify root causes and implement long-term solutions.
  • Maintained detailed case documentation, upheld service-level agreements (SLAs), and delivered empathetic, solutions-focused support to enhance customer satisfaction and retention.

Collections Specialist & Junior Team Leader

Industry:

Call Center / IT-Enabled Services / BPO

Employment Period:

June 2012 to June 2013 (12 Months)

Duties and Responsibilities:

  • Oversaw account collections processes while serving as an apprentice team leader, supporting daily operations and assisting in the supervision of team performance
  • Monitoring delinquent accounts, coordinating with clients to resolve payment issues, preparing reports on collection status, mentoring new team members, and contributing to process improvements to enhance collection efficiency and team productivity.

Education History

Field of Study:

Computer Science/Information Technology

Major:

Information System

Graduation Date:

April 1, 2012

Located In:

Philippines

License and Certification: :

N/A


Skills

ADVANCED ★★★

    Quality Management, Customer Relations, Data Collection, Data Management, Service Desk, Customer Service, Customer Support, Customer Handling, Technical Support, Smartphone Technical Support,

INTERMEDIATE ★★

    Account ManagementExcel VBAMicrosoft Excel

Work at Home Capabilities:

  • Internet Bandwidth: Greater than 100mbps
  • Working Environment: Private Room
  • Speed Test Result: https://www.speedtest.net/result/17362757680
  • Internet Type: Fiber
  • Hardware Type: Laptop
  • Brand Name: Lenevo
  • Processor: Intel(R) Core(TM) i7-6600U CPU @ 2.60GHz 2.81 GHz
  • Operating System: Windows 10

All-inclusive Rate: USD $8.65/hr

Ma.

Candidate ID: 584877


ADVANCED

    Organizational Skills, Email Support, Phone Support, Chat Support...

INTERMEDIATE

    Administrative Support...

Employment Preferences

Availability:
Full Time
Preferred Timezone:
Australian Western Standard Time Australian Central Standard Time Australian Eastern Standard Time New Zealand Daylight Time US Pacific Standard Time US Mountain Standard Time US Central Standard Time US Eastern Standard Time UK London
Hourly & Monthly Rate:
(inclusive of service fee)

*Plus GST for Australian Businesses

Full Time: $USD 8.65 per hour or $USD 1499.92 per month

Remote Staff Recruiter Comments

Louribeth (Lors) brings a solid track record in U.S. legal virtual assistance, specializing in document handling, medical records, and case management support. Her blend of legal admin and BPO background equips her with both precision and client service orientation. She has strong technical capabilities include database management, data entry, and legal correspondence. She's well-suited for any role that requires U.S. legal familiarity, administrative rigor, and client communication skills.

  • 3+ years as a Legal Virtual Assistant at a Law Firm in LA, California.
  • She has over 6 years combined experience in legal and case management support.
  • Tasks include preparing legal documents, retrieving and following up on medical and billing records, scheduling attorney meetings, and maintaining case files.
  • Has worked in client-facing roles both in legal and BPO settings, handling email, phone, and chat support.
  • Experience managing sensitive and confidential records.
  • Worked closely with U.S.-based attorneys and case managers.
  • Handled Social Security Disability (SSDI, SSI) applications and follow-ups with SSA.

Predictive Index Behavioral Profile - Operator

  • Unhurried and deliberate, stable and will do things using the established process; finds it difficult to change these systems. Dependable, consistent and needs familiar environments and coworkers to be most productive.
  • Cooperative, easy-going, and agreeable in getting along with others. A focused, uncritical listener who won’t “rock the boat.”
  • Methodical, steady, and even-paced; loses productivity when interrupted.

Helpful, patient, and stable; works steadily and consistently. Respectful of established processes, standards, and policies, they will work within those standards to ensure repeated successes and high-quality results. Ma. Louribeth C. has the patience and tolerance required for routine work and can be relied on to do such work consistently and in a relaxed manner. Prefers having, and following, a well thought-out process to ensure success. If they are responsible for establishing the process, they will do so in a thoughtful, methodical manner, paying close attention to details and time-honored successes. Once established, they’ll expect that the process be followed consistently.

Will focus on the details of the work and will handle them with somewhat better than average accuracy. In work involving repeated contact with people, Louribeth will be pleasant, agreeable, and supportive. Derives satisfaction from helping others and likes to feel part of a secure team.


Employment History

Legal Virtual Assistant

Industry:

Law / Legal

Employment Period:

January 2022 to March 2025 (37 Months)

Duties and Responsibilities:

  • Organizing Case Files: Maintain and organize case files for easy access.
  • Case Updates: Track case progress and deadlines, providing updates to case managers.
  • Preparing Case Summaries: Help prepare summaries of legal documents for case managers.
  • Case Preparation: Compile key case facts, medical records, and legal documents for case preparation.
  • Drafting Legal Documents: Assist in drafting routine legal documents (e.g., medical and billing record requests)
  • Reviewing Legal Documents: Ensure documents are accurate and properly formatted.
  • Retrieving Medical and Billing Documents: Contact medical providers to obtain necessary records.
  • Follow Up on Medical and Billing Requests: Ensure timely follow-up to avoid case delays.
  • Follow Up with Health Insurance Companies: Confirm lien statuses and resolve any issues with health insurance companies.
  • Confidentiality: Handle legal information and client data with confidentiality.
  • Compliance: Ensure tasks comply with laws, regulations, and firm policies.
  • Meetings and Appointments: Schedule meetings between attorneys and case managers.

Advocate Representative for a Social Security Disability Advocacy Group

Industry:

Call Center / IT-Enabled Services / BPO

Employment Period:

September 2019 to January 2022 (27 Months)

Duties and Responsibilities:

  • Proactively contact potential claimants to assess their eligibility for SSDI and SSI benefits by asking detailed questions about their disability, medical history, and work history.
  • Receive calls from individuals seeking information or assistance with applying for SSDI and SSI benefits, providing them with clear guidance on the application process and eligibility requirements.
  • Responsible for informing claimants of their disability claim status.
  • Conducting follow-ups with the SSA Office to obtain the latest updates on disability claims.
  • Updating claimant's contact details accurately and timely.
  • Collecting and consolidating medical updates from the claimants.  Proactively communicating with claimants to request necessary information for the SSA office.
  • Sending emails promptly to the relevant department, particularly for hearing-level cases.

Education History

Field of Study:

Business Studies/Administration/Management

Major:

Marketing Management

Graduation Date:

January 3, 2022

Located In:

Philippines

License and Certification: :

N/A


Skills

ADVANCED ★★★

    Organizational Skills, Email Support, Phone Support, Chat Support, Medical Records Research, Administrative Support, Office Administration, Communication Skills, Database Administration, Data Entry,

INTERMEDIATE ★★

    Administrative Support

Work at Home Capabilities:

  • Internet Bandwidth: Greater than 100mbps
  • Working Environment: Private Room
  • Speed Test Result: N/A
  • Internet Type: Fiber
  • Hardware Type: Laptop
  • Brand Name: Dell
  • Processor: 11th Gen Intel(R) Core(TM) i5-1155G7 @ 2.50GHz
  • Operating System: Windows 11

All-inclusive Rate: USD $7.18/hr

John

Candidate ID: 538962


ADVANCED

    Canva, Salesforce CRM, eBay, Web Hosting...

INTERMEDIATE

    B2B, Customer Relations, Data Entry, eCommerce...

Employment Preferences

Availability:
Full Time Part Time
Preferred Timezone:
US Pacific Standard Time UK London New Zealand Daylight Time Australian Central Standard Time
Hourly & Monthly Rate:
(inclusive of service fee)

*Plus GST for Australian Businesses

Part Time: $USD 7.67 per hour or $USD 664.88 per month

Full Time: $USD 7.18 per hour or $USD 1244.69 per month

Remote Staff Recruiter Comments

  • John Gerwin has a bachelor's degree in Information Technology. He has been working for 5 years handling different roles such as Customer Care Specialist, Customer Service Representative, Executive Assistant and Operations Assistant under these companies Conduent, Teleperformance, Innovately and Permitflow. He has experience handling different kind of international clients.
  • He was proficient in using these skills and tools:
    • Proficient in Php, Html, CSS & Website hosting/builders (Wix/Godaddy/Web), with expertise in RWS Webfronts for retail management.
    • Knowledgeable in Adobe Photoshop, Figma & Canva, enabling effective design and visual communication.
    • Knowledgeable with OS: Windows XP-11, Mac and Android, providing comprehensive operating system knowledge.
    • Proficient in Microsoft Office applications, facilitating efficient data processing and document creation. Software & Hardware Troubleshooting expertise, ensuring seamless system performance and issue resolution.
    • Knowledgeable in Google Suite, proficiently utilizing a wide range of tools such as Gmail, Google Docs, Google Sheets, and Google Drive for enhanced productivity and collaboration.
    • Knowledgeable and familiar with QuickBooks for business, contributing to streamlined financial management and accounting processes.
    • eBay Seller Platform: Proficient in navigating and utilizing the eBay seller platform to manage listings, handle customer relations, and optimize sales performance.
    • Cost Efficiency Analysis: Skilled in analyzing the cost-effectiveness of items, assessing profitability, and making data-driven decisions to enhance business outcomes on eBay.
    • Data Entry: Experienced in accurately and efficiently performing data entry tasks, ensuring data integrity and completeness for smooth business operations.
    • Exceptional written correspondence skills in both chat and email, delivering clear and concise communication to enhance customer satisfaction and business interactions.
  • He has been a Customer Care Specialist for 7 months. Providing Telco customer care and technical support through chat-based communication, resolving inquiries and issues promptly.
  • He was a Customer Service Representative (Email and Chat) for 3 years. Responsible in providing customer service as an email representative for a magazine publication, addressing customer inquiries and concerns. Prior to that, served as a chat support specialist for a well-known retail company in the US, offering customer care and technical support through chat-based communication.
  • He has been an Executive Assistant for 1 year. Served as point of contact between executives, employees, clients, and external partners, maintaining communication and facilitating collaborations. Managed executives' calendars and coordinated meetings, optimizing time management and scheduling. Formatted and crafted internal and external communications, including memos, emails, presentations, and reports. Played a pivotal role in managing the ecommerce business, handling data entry, cost & profit analytics, and contributing to strategic decision-making.
  • He was an Operation Assistant for 1 year. Facilitating and overseeing the permits and requirements for building constructions. Managing and ensuring adherence to complex regulations and schedules. Communicating with various municipalities regarding processes and regulations prior to submitting specific permits.
  • John Gerwin can start ASAP and open for full time and part time roles.
 
Predictive Index Behavioral Profile - Artisan
 
Strongest Behaviors
John Gerwin will most strongly express the following behaviors:
  • Private, serious, introspective, and reserved. Takes time to connect to and trust new people.
  • Focused; can concentrate on the task at hand for long periods. Quickly notices and understands technical matters more than social ones. Consistent and patiently thoughtful.
  • Works at a steady, unwavering pace; most comfortable with familiar processes, environments, and co-workers. Doesn’t easily change.
  • Relatively formal, reserved, and skeptical of new people; requires some “proof” to build trust in new people.
  • Attention to detail; follows through on tasks to ensure completion in general accordance with quality standards.
 
Behavioral Summary
John Gerwin is thoughtful, disciplined, and particularly attentive to, careful of, and accurate with the details involved in the job. Identifies problems, and enjoys solving them, particularly within their area of expertise. Works at a steady, even pace, leveraging their background for the betterment of the team, company, or customer.

With experience and/or training, they will develop a high level of specialized expertise. Serious and dedicated to the job and the company. Their work pace is steady and even-keeled, and they’re motivated by a real concern for getting work done thoroughly and correctly. Discipline and circumspect thinking will lend caution to their decision-making; John Gerwin plans ahead, double checks, and follows up carefully on decisions and actions.
 

Employment History

Executive Assistant

Industry:

Retail / Merchandise

Employment Period:

July 2022 to September 2023 (13 Months)

Duties and Responsibilities:

  • Served as point of contact between executives, employees, clients, and external partners, maintaining communication and facilitating collaborations.
  • Managed executives' calendars and coordinated meetings, optimizing time management and scheduling.
  • Formatted and crafted internal and external communications, including memos, emails, presentations, and reports.
  • Played a pivotal role in managing the ecommerce business, handling data entry, cost & profit analytics, and contributing to strategic decision-making.

Customer Service Representative Email AND Chat

Industry:

Call Center / IT-Enabled Services / BPO

Employment Period:

March 2018 to December 2021 (45 Months)

Duties and Responsibilities:

  • Provided customer service as an email representative for a magazine publication, addressing customer inquiries and concerns.
  • Prior to that, served as a chat support specialist for a well-known retail company in the US, offering customer care and technical support through chat-based communication.

Customer Care Specialist Chat

Industry:

Call Center / IT-Enabled Services / BPO

Employment Period:

March 2017 to October 2017 (7 Months)

Duties and Responsibilities:

  • Provided Telco customer care and technical support through chat-based communication, resolving inquiries and issues promptly.

Operations Assistant

Industry:

Construction / Building / Engineering

Employment Period:

September 2023 to December 2023 (3 Months)

Duties and Responsibilities:

  • Facilitating and overseeing the permits and requirements for building constructions.
  • Managing and ensuring adherence to complex regulations and schedules.

CUSTOMER SERVICE REPRESENTATIVE EMAIL/CHAT

Industry:

Employment Period:

January 2018 to January 2021 (36 Months)

Duties and Responsibilities:

Provided customer service through email and chat channels, addressing inquiries and resolving concerns effectively. Managed a high volume of customer interactions, multitasking and problem- solving.

CUSTOMER SERVICE REPRESENTATIVE EMAIL/CHAT

Industry:

Employment Period:

January 2018 to January 2021 (36 Months)

Duties and Responsibilities:

Provided customer service through email and chat channels, addressing inquiries and resolving concerns effectively. Managed a high volume of customer interactions, multitasking and problem- solving.

EXECUTIVE ASSISTANT VIRTUAL ASSISTANT

Industry:

Employment Period:

January 2022 to January 2023 (12 Months)

Duties and Responsibilities:

Facilitated communication between executives, employees, clients, and B2B partners, ensuring streamlined operations and strong business relationships. Managed executives' calendars and coordinated meetings, optimizing time management and scheduling. Crafted and formatted internal and external communications such as memos, emails, presentations, and reports, for company use. Spearheaded ecommerce business operations, overseeing data entry, cost & profit analytics, managing ecommerce websites and contributing to strategic decision-making and many more. OPERATIONS ASSISTANT (VIRTUAL ASSISTANT) Permitflow| Year: 2023 Facilitating and overseeing the permits and requirements for building constructions through internal CRM tools. Communicating with various municipalities regarding processes and regulations prior to submitting specific permits. Managing and ensuring adherence to complex regulations and schedules.

EXECUTIVE ASSISTANT VIRTUAL ASSISTANT

Industry:

Employment Period:

January 2022 to January 2023 (12 Months)

Duties and Responsibilities:

Facilitated communication between executives, employees, clients, and B2B partners, ensuring streamlined operations and strong business relationships. Managed executives' calendars and coordinated meetings, optimizing time management and scheduling. Crafted and formatted internal and external communications such as memos, emails, presentations, and reports, for company use. Spearheaded ecommerce business operations, overseeing data entry, cost & profit analytics, managing ecommerce websites and contributing to strategic decision-making and many more. OPERATIONS ASSISTANT (VIRTUAL ASSISTANT) Permitflow| Year: 2023 Facilitating and overseeing the permits and requirements for building constructions through internal CRM tools. Communicating with various municipalities regarding processes and regulations prior to submitting specific permits. Managing and ensuring adherence to complex regulations and schedules.

ADMINISTRATIVE ASSISTANT VIRTUAL ASSISTANT

Industry:

Employment Period:

January 2024 to January 2025 (12 Months)

Duties and Responsibilities:

Analyze and report business metrics (inventory, ad, email marketing, leads etc.) on a regular basis. Created and managed newsletters and promotional emails, including key email flows. Assist in executive tasks, such as scheduling, booking, and coordination.

ADMINISTRATIVE ASSISTANT VIRTUAL ASSISTANT

Industry:

Employment Period:

January 2024 to January 2025 (12 Months)

Duties and Responsibilities:

Analyze and report business metrics (inventory, ad, email marketing, leads etc.) on a regular basis. Created and managed newsletters and promotional emails, including key email flows. Assist in executive tasks, such as scheduling, booking, and coordination.

Education History

Field of Study:

Computer Science/Information Technology

Major:

Information System

Graduation Date:

March 1, 2015

Located In:

Philippines

License and Certification: :

N/A

Field of Study:

Major:

BSIS

Graduation Date:

October 1, 2016

Located In:

Philippines

License and Certification: :

N/A


Skills

ADVANCED ★★★

    Canva, Salesforce CRM, eBay, Web Hosting, Calendar Management,

INTERMEDIATE ★★

    B2BCustomer RelationsData EntryeCommercePHP Frameworks

Work at Home Capabilities:

  • Internet Bandwidth: Between 5mbps to 100mbps
  • Working Environment: Private Room
  • Speed Test Result: https://www.speedtest.net/result/15727421179
  • Internet Type: Fiber
  • Hardware Type: Laptop
  • Brand Name: Asus
  • Processor: AMD Ryzen 7
  • Operating System: Windows 11

All-inclusive Rate: USD $9.14/hr

Bernice

Candidate ID: 538218


ADVANCED

    Project Management, Social Media Management, Executive Assistance, Communication Skills...

INTERMEDIATE

    Graphic Design, LinkedIn Lead Generation, Brand Management, Customer Service...

Employment Preferences

Availability:
Full Time
Preferred Timezone:
Australian Eastern Standard Time Australian Central Standard Time Australian Western Standard Time
Hourly & Monthly Rate:
(inclusive of service fee)

*Plus GST for Australian Businesses

Full Time: $USD 9.14 per hour or $USD 1585.00 per month

Remote Staff Recruiter Comments

  • Bernice has been an Executive Assistant for 4 years. She has a degree in Interior Design. She worked with Real Estate, Dentistry and EA Coaching Industry clients based in the  US and Latin America.
  • She was tasked with Scheduling, Task Management, Marketing, Simple Graphic Design, Social media postings and management, Email Management: invoicing and travel and accommodation arrangements. She provides company branding, creates social media marketing content for clients’ social platforms, and manages communities. She was responsible for communicating with clients and stakeholders ensuring all inquiries were responded and concerns were addressed.
  • She used the following Software:
    • Slack
    • Google Workspace
    • Ring Central
    • Avaya
  • She can start ASAP and is open for full-time and part-time.
Predictive Index Behavioral Profile -  Venturer 

Strongest Behavior
  • Proactivity, assertiveness, and sense of urgency in driving to reach personal goals. Openly challenges the world.
  • Independent in putting forth their own ideas, which are often innovative and, if implemented, cause change. Resourcefully works through or around anything blocking completion of what they want to accomplish; aggressive when challenged
  • Risk-taking, daring, and focus on future goals; this individual is more concerned with where they’re going than either how they’ll get there, or where they’ve been. Adaptable, operates flexibly.
Behavioral Summary

Bernice is a distinctly independent and individualistic person, strong-minded and determined. Venturesome, will “stick their neck out”; and take responsibility for risks when she believes she are right. The challenge of new problems and new ventures is stimulating and will be responded to with action. She have a lot of confidence in herself, their own knowledge, ability and decisions.

Bernice is an ingenious and innovative problem-solver and troubleshooter. She has an actively inquiring mind, a lively interest in the technical aspects of the work, and a need to know and learn more about the systems, techniques, facts, and concepts involved in it. She will drive hard to get things done her own way, and quickly. A self-starter who initiates makes decisions, and assumes responsibility for those decisions.  She has a strong competitive drive, is ambitious, and will drive hard to achieve goals. Her sense of urgency and impatience for results will put pressure on others as well as on herself.


 

Employment History

Merchandising and Public Relations Head

Industry:

Entertainment / Media

Employment Period:

November 2019 to January 2020 (2 Months)

Duties and Responsibilities:

  • Management of licensing, procurement, warehousing, distribution, inventory, and documentation of official merchandise.

Guide

Industry:

Travel / Tourism

Employment Period:

December 2017 to October 2019 (22 Months)

Duties and Responsibilities:

  • Activity lead, safety assurance of equipment, customer traffic management, and ground safety control, and client management.

Leasing Senior Manager

Industry:

Retail / Merchandise

Employment Period:

August 2016 to December 2017 (16 Months)

Duties and Responsibilities:

  • Management of clients, leases, and contracts; creation of business plans for new malls and existing mall redevelopment.

Construction Project Manager/Business Development/Outdoor Projects Officer

Industry:

Retail / Merchandise

Employment Period:

April 2013 to June 2017 (50 Months)

Duties and Responsibilities:

  • Management and curation of retail brands, asset management, retail trend forecast, and brand book development.
  • Development and management of business support programs through tourism projects, community partnerships, and CSR programs.
  • Design and project management of store constructions, fit-outs, and event staging; and management of construction guidebook.

Creative Artist

Industry:

Advertising / Marketing / Promotion / PR

Employment Period:

January 2008 to January 2009 (12 Months)

Duties and Responsibilities:

  • Development of marketing campaigns for Printed and digital media.
  • Production assistant for product photo and TV ad shoots. Marketing Graphic Design

Freelance Virtual Assistant

Industry:

Employment Period:

December 2020 to October 2023 (34 Months)

Duties and Responsibilities:

  • Executive Assistant - Remote managing operations, emails, streamlining schedules, clients, and databases.
  • Social Media Marketing Specialist - Provides company branding, creates social media marketing content for clients’ social platforms, and manages communities.
  • Customer Service for Email and Chat Support - Communicates with clients and stakeholders ensuring all inquiries are responded and concerns are addressed.
  • Operations Assistant Ensures all tasks are delegated to the team, monitored, delivered on time and properly dealt with.

Project and Administrative Assistant

Industry:

Non-Profit Organisation / Social Services / NGO

Employment Period:

July 2024 to October 2024 (2 Months)

Duties and Responsibilities:

Support the client and 2 project Managers in administrative tasks such as but not limited to:
  • Invoice management
  • Data encoding
  • Data sourcing
  • Inbox and email management
  • Email correspondence (if necessary)
  • Checking calendar and setting up appointments (if necessary)
  • Project tracking and creation of time plans - update action plans and making follow-ups
  • Help in sourcing for inspiration from Pinterest and other websites
  • Liaising with creative team for any requests
  • Some reporting
  • Other admin duties that may be assigned by the client
  • Taking notes in meetings
  • Putting together time plans
  • Basic design work (not mandatory)
  • Project Management (alongside other team members)

Education History

Field of Study:

Architecture

Major:

Interior Design

Graduation Date:

January 5, 2008

Located In:

Philippines

License and Certification: :

N/A


Skills

ADVANCED ★★★

    Project Management, Social Media Management, Executive Assistance, Communication Skills, Operations Management,

INTERMEDIATE ★★

    Graphic DesignLinkedIn Lead GenerationBrand ManagementCustomer ServiceAsana

Work at Home Capabilities:

  • Internet Bandwidth: Greater than 100mbps
  • Working Environment: Private Room
  • Speed Test Result: https://www.speedtest.net/result/15699767542
  • Internet Type: Fiber
  • Hardware Type: Laptop
  • Brand Name: MacBook Air
  • Processor: 1.6 GHz Dual-Core Intel Core i5
  • Operating System: MacOS X

All-inclusive Rate: USD $9.64/hr

Ryan

Candidate ID: 537284


ADVANCED

    Administrative Support, Shopify, Team Management, Canva...

INTERMEDIATE

    Customer Service Management, Virtual Assistant Skills, eCommerce, Social Media Marketing...

Employment Preferences

Availability:
Part Time
Preferred Timezone:
Australian Central Standard Time Australian Western Standard Time Australian Eastern Standard Time New Zealand Daylight Time UK London
Hourly & Monthly Rate:
(inclusive of service fee)

*Plus GST for Australian Businesses

Part Time: $USD 9.64 per hour or $USD 835.04 per month

Remote Staff Recruiter Comments

  • Ryan has been working for 15+ years handling and performing roles such as Technical Support Representative Tier 2, Subject Matter Expert, Executive Assistant and Customer Service Interim Team Manager under these companies - TeleTech Philippines, Convergys Intelligent Contact, Cognizant, Everything Sports (Virtual) and Ibex. He has catered international clients.
  • He was exposed and proficient to the following tasks and tools:
    • Amazon retail
    • FBA
    • Order Management
    • Inventory Management
    • Customer Service
    • Technical Support
    • Data Entry
    • Client Management
    • Social Media Marketing
    • MS Office
    • Sales and Finance
    • Leadership and Management Skills
    • Back Office Support for Life and Health Insurance Agents
  • He has been certified in LIMRA, LEAN and a Six Sigma White Belt holder
  • He has expertise in Amazon retail, FBA, and payment processing across both voice and non-voice platforms. While primarily skilled in product listing on Shopify, he possesses a thorough understanding of Amazon's regulations and guidelines.
  • He is skilled in SEO, especially in optimizing images, creating product meta descriptions, and choosing keywords.
  • He has been a Service Interim Team Manager for 4 years. Responsible in leading and managing a team of retail associates within our fulfillment centers. Playing a critical role in ensuring the smooth operation of our retail department and delivering exceptional customer experiences.
  • He's been also Executive Assistant (Virtual) for 2 years that process orders, handle shipping logistics, and ensure timely delivery of products. Exposed to CRM, Shopify, Woo-commerce, data entry, email, and Database. Manages Facebook, Twitter, and Instagram accounts. Worked with senior management to initiate new projects and assist in various processes.
  • He has been Subject Matter Expert for 3 years and 1 month as well. Analyzed business problems. Worked with multidisciplinary teams and supported teams in the continuous delivery of quality products and services, enhancing usage and introducing new features.
  • He's been a Technical Support Representative for 4 years and 7 months. Assist Microsoft Windows users in properly installing the operating system, essential software offered by Microsoft, patches, trouble shoot and updates, and troubleshooting if any errors are encountered. And, Part of the escalations team.
  • He is proficient in using:
    • MS Office
    • GSuite
    • WooCommerce
    • Shopify
    • CRMs
    • Slack
    • Monday.com
    • Taskworld
    • Asana
    • Canva
    • FB Ads
    • AWS
    • Chime
    • Zoom
    • Calendly
    • Zendesk
    • Salesforce
    • Peoplesoft
    • Liveagent
    • CSC
  • Ryan can start ASAP and open to any full-time or part-time roles.
Predictive Index Behavioral Profile - Analyzer
 
Strongest Behaviors:
Ryan will most strongly express the following behaviors:
  • Proactivity, assertiveness, and sense of urgency in driving to reach personal goals. Openly challenges the world.
  • Independent in putting forth their own ideas, which are often innovative and, if implemented, cause change. Resourcefully works through or around anything blocking completion of what they want to accomplish; aggressive when challenged.
  • Careful with rules; precise, "by the book", fast-paced, and literal in interpreting rules, schedules and results. 
Behavioral Summary:
Ryan is an intense, results-oriented person, whose drive and sense of urgency are tempered and disciplined by a strong concern for the accuracy and quality of the details of any work for which they are responsible. Approach to any work done will be based on thorough analysis and detailed knowledge of all pertinent facts.
 
Much more technically than socially-oriented; has confidence in technical/professional knowledge and ability to get things done correctly. With experience, will develop a high level of expertise in their own work and will be critical of mistakes made by themself or others. Takes the work and responsibilities very seriously and expects others to do the same.

Employment History

Subject Matter Expert

Industry:

Call Center / IT-Enabled Services / BPO

Employment Period:

April 2013 to April 2016 (36 Months)

Duties and Responsibilities:

  • LIMRA Certified
  • LEAN Certified
  • Six Sigma White Belt
  • Back-office support for Life and Health Insurance Agents.
  • Analyzed business problems, identifying root causes and developing robust solutions.
  • Worked with multidisciplinary teams in new product rollout, effectively addressing inquiries and troubleshooting issues.
  • Supported teams in the continuous delivery of quality products and services, enhancing usage and introducing new features.

Technical Support Representative

Industry:

Call Center / IT-Enabled Services / BPO

Employment Period:

July 2008 to June 2009 (11 Months)

Duties and Responsibilities:

  • Researched and identified solutions to technical problems.
  • Diagnosed and troubleshot hardware, software, and network issues.
  • Responded to customer inquiries and provided technical assistance over the phone and in person.

Technical Support Representative tier 2

Industry:

Call Center / IT-Enabled Services / BPO

Employment Period:

September 2009 to March 2013 (42 Months)

Duties and Responsibilities:

  • Assist Microsoft Windows users in properly installing the operating system, essential software offered by Microsoft, patches and updates, and troubleshooting if any errors are encountered.
  • Part of the escalations team and accepts supervisory calls.
  • Assessed the technical complexity of tickets to escalate to the Tier 3 team.
  • Performed technical troubleshooting and diagnosis, software installation, and information gathering to keep infrastructure operational.
  • Mentored less experienced team members to improve customer responses and work towards one-touch tickets.

Executive Assistant Virtual

Industry:

Retail / Merchandise

Employment Period:

July 2017 to June 2019 (23 Months)

Duties and Responsibilities:

  • Process orders, handle shipping logistics, and ensure timely delivery of Certifications products. EF SET English Certificate 71/100 (C2 Proficient)
  • Manage day-to-day operations of the e-commerce sports shop, ensuring Social Media Marketing smooth functioning and timely execution of tasks.
  • Client Management Honors-Awards
  • Manages CRM, Shopify, Woo-commerce, data entry, email, and Database. VIP Employee Recognition
  • Track and monitor inbound shipments, ensuring timely delivery and accurate documentation.
  • Manages Facebook, Twitter, and Instagram accounts.
  • Handled confidential and sensitive information with discretion and tact.
  • Developed and maintained automated alert systems for essential deadlines.
  • Worked with senior management to initiate new projects and assist in various processes.

Customer Service Interim Team Manager

Industry:

Call Center / IT-Enabled Services / BPO

Employment Period:

July 2019 to June 2023 (47 Months)

Duties and Responsibilities:

As a Retail Team Manager at Amazon, I lead and manage a team of retail associates within our fulfillment centers. Playing a critical role in ensuring the smooth operation of our retail department and delivering exceptional customer experiences.
  • Process and manage customer orders, ensuring accuracy and timely delivery.
  • Coordinating with internal teams such as sales, logistics, and finance to ensure smooth order processing.
  • Conducted training and mentored team members to promote productivity, accuracy, and commitment to friendly service.
  • Built strong relationships with customers through a positive attitude and attentive response.
  • Mentored and guided employees to foster proper completion of assigned duties. (CRM) Desktop Support

Google Ads Expert / E-commerce Assistant

Industry:

Retail / Merchandise

Employment Period:

May 2023 to July 2024 (14 Months)

Duties and Responsibilities:

  • Managing product catalogues, processing orders, handling customer inquiries, and implementing marketing strategies.
  • Also oversee website performance, ensuring it runs smoothly and attracts customers.

eCommerce Administrator

Industry:

Manufacturing / Production

Employment Period:

October 2024 to July 2025 (9 Months)

Duties and Responsibilities:

  • Monitor sales emails coming through our Web site and respond to inquiries and provide accurate information and assistance.
  • Monitor hotmail emails coming through our eBay and respond to inquiries and provide accurate information and assistance.
  • Responsible for monitoring and managing the back end of our Website to ensure accurate inventory status (In or Out of Stock, correct product listings and displayed and up to date products, etc.).
  • Create and organize order files and properly transmit them to the warehouse on a daily basis with accurate information.
  • Handle invoices for any purchase orders received via email while ensuring accuracy.
  • Apply payments received from customers to their respective accounts or orders as per the provided update from the manager.
  • Regularly check our eBay for any disputes and messages, respond promptly and resolve issues to maintain customer satisfaction.
  • Responsible for monitoring and managing the back end of our eBay to ensure correct product listings.
  • Upload/Entering new products into the Inventory Management Software (CIN7 Core).
  • Update tracking numbers into eBay on a daily basis.
  • Update the stock sheet count regularly to ensure accurate inventory records.
  • Assist with phone inquiries, providing excellent customer service and addressing customer needs and concerns effectively.
  • Collaborate with teams to ensure efficient and effective resolution of customer issues and inquiries.
  • Assisting the Managers with any tasks that they may require help with including data entry or document editing.
  • Execute any requests that come through from management, ensuring timely completion and effective communication.

Education History

Field of Study:

Computer Science/Information Technology

Major:

Computer Science

Graduation Date:

January 1, 2004

Located In:

Philippines

License and Certification: :

N/A


Skills

ADVANCED ★★★

    Administrative Support, Shopify, Team Management, Canva, CRM,

INTERMEDIATE ★★

    Customer Service ManagementVirtual Assistant SkillseCommerceSocial Media MarketingSix Sigma

Work at Home Capabilities:

  • Internet Bandwidth: Greater than 100mbps
  • Working Environment: Private Room
  • Speed Test Result: https://www.speedtest.net/result/15646187442
  • Internet Type: Fiber
  • Hardware Type: Laptop
  • Brand Name: Dell
  • Processor: i5
  • Operating System: Windows 11

*includes service fee. Please note that hourly rates are linked to the exchange rate, and fluctuate slightly from month to month.

**Please note that hourly rates are linked to the exchange rate and fluctuate slightly from month to month.

Ready to Hire an Executive Assistant? Here’s What You Should Know!

Time is a valuable resource. As your company grows, so does the number of responsibilities you juggle. Enter a qualified executive assistant.

An executive assistant is more than just a secretary. They’re a professional personal aide and are adept at keeping your day—and your business—running smoothly. According to the U.S. Bureau of Labor Statistics, there are over 500,000 executive assistants employed in the U.S. as of 2023.

Their roles have evolved far beyond handling calls or booking appointments. Today, they’ve specialized in admin, operations, and high-level communication tasks.

Moreover, studies show that executives save up to 8 hours a week by delegating routine tasks to a capable assistant. If you’re wondering about when and how you should hire one, keep reading. We’ve got everything you need to know to get started coming right up.

Hiring the Right Executive Assistant

Hiring an executive assistant (EA) is one of the most impactful decisions a business owner can make. It’s not just about lightening the workload, it’s about elevating your productivity, communication, and strategic direction.

An EA becomes your right hand. They handle what slows you down and empower you to focus on what moves your business forward.

But not all executive assistants are created equal. Your hiring process must thus reflect your goals, values, and growth plans.

To find the perfect fit, you’ll need to clearly define your expectations and identify what skills and qualities are truly non-negotiable. This isn’t a process you want to rush.

Here’s what makes a truly exceptional EA and how you can identify the right person for your team.

Criteria for Selecting the Best Candidate

Whether you’re working with an agency or doing the hiring yourself, here are the core role requirements and key skills to prioritize:

Proven Experience in Admin or Executive Support.
Look for candidates with at least 3 to 5 years of direct support experience—ideally at the executive or C-level. Prior experience in fast-paced or high-stakes environments like tech, healthcare, or finance is a huge plus

Exceptional Communication Skills.
A great executive assistant communicates with clarity and precision. They must all handle sensitive correspondence, represent you professionally, and speak confidently with both clients and internal teams.

Advanced Time Management Abilities.
Managing multiple calendars, tasks, and meetings without missing a beat requires elite-level organization and time awareness. They must be able to anticipate conflicts and plan proactively

Advanced Time Management Abilities.
Managing multiple calendars, tasks, and meetings without missing a beat requires elite-level organization and time awareness. They must be able to anticipate conflicts and plan proactively

Confidentiality and Discretion.
Your EA may see sensitive emails, contracts, and financial information. Trustworthiness is NOT optional.

Adaptability and Can Work Under Pressure.
From last-minute meeting changes to a full-blown emergency, adaptability is key. Look for someone who doesn’t freeze up in either scenario.

Strong Cultural Alignment.
Do they get your mission, values, and leadership style? An EA that doesn’t align culturally will always feel like a mismatch, no matter how skilled they are.

Ready to Recruit and Retain your
Ideal Remote Workforce?

Ready to Recruit and Retain your Ideal Remote Workforce?

Enhancing Productivity and Efficiency

As a business owner, your to-do list never ends, right? Between leading your team, building your products or services, and keeping clients happy, it’s easy to fall into a reactive mode.

But here’s the good news, with the right EA, you’ll finally have the space to lead proactively instead of playing catch-up.

An EA does more than check things off a list. They help you work smarter, reduce mental clutter, and keep your operations moving forward.

Offloading Administrative Tasks

The average executive spends up to 16 hours a week on administrative tasks. That’s two full days of work—time that could be redirected toward high-value activities like strategy, sales, or innovation.

Here’s what an expert EA takes off your plate:

  Email Management. Prioritizing your inbox, flagging urgent messages, drafting responses, and eliminating spam.

  Scheduling and Calendar Coordination. Booking meetings, avoiding conflicts, aligning time zones, and protecting your focus hours.

  Document Preparation. Crafting polished presentations, proposals, reports, and internal communication.

  Expense Tracking and Reimbursement Management. Logging expenses, organizing receipts, submitting claims, and reconciling statements.

  Meeting Support. Preparing agendas, taking notes, circulating action items, and following up afterward.

  Event Planning. Coordinating logistics for internal and external events, team retreats, or client meetings.

  Systems Organization. Organizing digital files, managing CRMs, and improving documentation workflows.

By handing off these admin tasks, you free up hours every day. More importantly, you protect your mental bandwidth for growing your business.

Time Management for Executives

Time is the one thing you can’t scale, but you can use it better. Executive assistants are time architects, and they don’t just fill your calendar—they design it around your priorities.

Here’s how they elevate time management:

  Strategic Scheduling. Aligning meetings with your energy levels (creative work in the morning, calls in the afternoon, etc.).

  Buffering Transitions. Giving you mental space between meetings so you’re not rushed or distracted.

  Prioritization. Helping you identify what needs your attention versus what can be delegated.

  Focus Time Protection. Blocking out time for deep work so you can think, create, and make better decisions.

  Meeting Optimization. Making sure every meeting has a purpose, agenda, and defined outcomes—no more wasted hours.

With the right EA, your day goes from scattered to strategic. They turn your time into an asset, not a burden.

Business Growth and Support

If you want to grow, you need space. Not just physical or office space—but space for mental growth to strengthen leadership.

A skilled EA gives you both. They don’t just remove friction from your day; they actively support the moves that help your business.

They step in, speak up, and organize the chaos behind the scenes, so you can make smarter moves upfront.

Business Growth and Support

If you want to grow, you need space. Not just physical or office space—but space for mental growth to strengthen leadership.

A skilled EA gives you both. They don’t just remove friction from your day; they actively support the moves that help your business.

They step in, speak up, and organize the chaos behind the scenes, so you can make smarter moves upfront.

Supporting Business Operations

Here’s how an EA keeps the lights on and the gears running:

  Internal Communication Management. Relaying messages, updating team members, and keeping everyone aligned with your goals.

 Task Delegation Oversight. Assigning follow-ups, checking task progress, and nudging projects forward.

 Vendor and Contractor Coordination. Communicating with service providers, negotiating contracts, and managing invoices.

 Onboarding and Training Support. Helping new hires get acclimated by managing welcome kits, schedules, and tools.

 System Optimization. Identifying where workflows can be automated, simplified, or improved.

  HR and Team Admin. Booking evaluations, collecting feedback, tracking PTO requests, and handling logistics.

They become a central source of support for your entire organization—not just for you as an individual.

Contributing to Business Strategy

Some business owners still see EAs as mere admin support and that’s a harsh reality.

However, many executive assistants become trusted advisors—a second brain and a sounding board. They know the team, the stakeholders, and the bottlenecks.

They offer insights that fuel better decisions and can also contribute at a strategic level:

  Identifying Inefficiencies. Spotting patterns in how time or resources are wasted and offering fixes.

 Owning Micro-Projects. Leading small initiatives like organizing retreats, updating CRM databases, or launching a new SOP.

 Acting as a Culture Carrier. Reinforcing your leadership tone, sharing team wins, and keeping consistent messaging in check.

 Analyzing Feedback Loops. Summarizing client or employee feedback and presenting it to help shape strategy.

 Providing Leadership Continuity. Keeping operations stable during leadership absences or transitions.

When you share your vision with your EA, you unlock an entirely new layer of business support.

Ready to Recruit and Retain your
Ideal Remote Workforce?

Ready to Recruit and Retain your Ideal Remote Workforce?

Skills and Expertise

When you hire an executive assistant, you’re adding a multi-talented professional with a highly adaptable skill set.

The right EA is part admin specialist, part communication expert, part tech-savvy troubleshooter, and part strategic partner.

Their expertise allows you to delegate confidently, communicate more clearly, and run your business with precision.

Here’s a closer look at what makes their skill set so valuable.

Diverse Skill Set of Executive Assistants

Executive assistants are some of the most versatile professionals in the workplace. Their broad range of skills enables them to handle both high-level tasks and daily operational duties.

A top-tier EA also possesses:

  Exceptional Communication Skills. Whether drafting emails, taking calls, or coordinating across departments, they communicate clearly and professionally at all times. They understand tone, intent, and how to best represent you to clients, partners, and your team.

 Organizational Mastery. Managing multiple calendars, travel logistics, documents, and priorities is no small feat. A strong EA thrives on order and can bring structure to even the most chaotic environment.

 Discretion and Confidentiality. Trusted with sensitive company information, they act with integrity and professionalism in every interaction. You can trust them to manage high-stakes conversations and private details with care.

 Problem Solving and Initiative. A great EA doesn’t just wait for instructions. They identify issues, troubleshoot problems, and make informed decisions that reduce friction in your day.

 Multitasking and Time Management. Executive assistants juggle many tasks across different business functions. They’re pros at prioritizing, shifting gears, and meeting deadlines.

 Customer Service and Client Management. Many EAs act as the first point of contact for external clients and vendors. They’re polished, tactful, and always looking to make a positive impression.

 Project Coordination. They often help with cross-functional projects, manage timelines, and follow up with stakeholders to make sure nothing slips through the cracks.

This diverse skill set makes EAs indispensable across industries. Their ability to wear multiple hats allows them to step into whatever administrative gap your business needs filled seamlessly.

Adapting to Technological Advancements

The modern EA isn’t just familiar with technology—they embrace it. In fact, many EAs serve as unofficial IT consultants and workflow engineers.

They’re constantly learning new platforms, testing tools, and adapting processes to suit your team’s evolving needs.

Here’s how they stay ahead of the curve:

  Mastering Productivity Tools. From Microsoft 365 and Google Workspace to ClickUp, Notion, and Asana, EAs use tools that keep your team organized and effective.

 Automation and Integration. Many EAs implement tech solutions to automate repetitive tasks, streamline scheduling, or reduce back-and-forth communications that save you time and cost.

 Virtual Collaboration. Especially in remote or hybrid setups, they’re experts at managing virtual meetings, document sharing, and team workflows through tools like Slack, Zoom, and Trello.

 Cybersecurity Awareness. They understand the importance of privacy and keep up with best practices for file sharing, password protection, and secure communications.

 Data and Reporting. Many executive assistants can pull data, generate insights, and present information in ways that help you make faster, smarter decisions.

 Ongoing Learning. The best EAs actively seek out courses, certifications, and platforms to improve their skills. Whether it’s learning a new CRM or taking a leadership course, they invest in staying sharp.

When you hire a modern EA, you’re not just hiring admin support—you’re gaining a tech-savvy expert who can adapt alongside your business as it scales and evolves.

Cost-Effectiveness and Resource Management

It’s easy to see the cost of hiring an EA on paper. But the true cost lies in not hiring one.

Without a capable EA, you’re expending precious time on routine tasks, making rookie mistakes, and leaving opportunities on the table.

The right EA isn’t an expense, but an effective multiplier.

Streamlining Resource Allocation

Your EA is also a pro at helping you leverage a small team, time, and money wisely. Here’s how:

  Planning and protecting your calendar for high-value activities

  Managing vendor relationships to improve service quality

  Taking over repetitive or process-heavy tasks

  Helping new team members ramp up faster

  Creating SOPs that boost productivity across the organization

They turn disorganized effort into focused progress.

Reducing Overhead Costs

Hiring an EA can actually help you cut costs:

  One good EA can replace the need for multiple lower-level admin roles: they often assume multiple roles—secretary, scheduler, gatekeeper, and more

  Better scheduling means fewer missed opportunities

  They minimize stress and improve team efficiency

Are You Ready to Stop Doing It All Yourself?

Here’s the truth: If you want to grow your business, you can’t keep doing it all on your own.

Hire an executive assistant who can handle the noise, scheduling, calls, files, and planning—so you can focus on being the leader your business needs.

You’re not just hiring help, but you’re bringing in a qualified expert, a behind-the-scenes partner who’s committed to your success.

Schedule a callback today to hire professional support
that will help get you there!

Are You Ready to Stop Doing It All Yourself?

Here’s the truth: If you want to grow your business, you can’t keep doing it all on your own.

Hire an executive assistant who can handle the noise, scheduling, calls, files, and planning—so you can focus on being the leader your business needs.

You’re not just hiring help, but you’re bringing in a qualified expert, a behind-the-scenes partner who’s committed to your success.

Schedule a callback today to hire professional support that will help get you there!

Ready to Recruit and Retain your
Ideal Remote Workforce?

Ready to Recruit and Retain your Ideal Remote Workforce?