Building a business from the ground up is a remarkable achievement. You get to bring unique ideas to life and even have the chance to make a real impact.
However, you can only do so much on your own. Fortunately, you can reduce your workload while growing your business with the help of an admin assistant.
Here’s how.
Responsibilities of an Admin Assistant
An admin assistant is a game-changer for many organizations. They provide administrative, technical, or creative assistance depending on your needs.
Administrative assistants are primarily responsible for the following:
- Communication and Organization. They answer emails, direct inquiries, and provide information as needed.
- Scheduling and Calendar Management. An admin assistant maintains calendars for individuals or teams, scheduling meetings, appointments, and events.
- Filing and Record Keeping. Admin assistants also help maintain and organize records for easy filing and retrieval.
- Data Entry. They also encode and organize data in spreadsheets or databases, depending on your requirements.
- Project Support. Many admin assistants also assist entrepreneurs or teams with keeping track of their progress and deadlines.
- Drafting Documents. You can also ask your admin assistant to compose emails, letters, and reports for your meetings or presentations.
Skills An Admin Assistant Should Have
The right admin assistant should have the following skills:
Organization and Time Management
As a business owner, you’re probably used to wearing multiple hats already. Thus, you need an admin assistant who can juggle tasks efficiently while keeping track of deadlines and appointments.
Communication Skills
Your admin assistant should be proficient in written and verbal communication.
For instance, many US business owners hire remote admin assistants from the Philippines. Aside from the competitive rates, Filipino professionals speak English fluently, making collaboration easier.
Attention to Detail
Errors and mistakes can disrupt workflows, impacting your teams and overall business operations.
Hence, you need an admin assistant who demonstrates accuracy and a keen eye for detail. This is especially important for tasks like data entry, filing, and proofreading.
Adaptability and Flexibility
The business world is dynamic, so an admin assistant must be adaptable to changes – and still function effectively despite these.
Computer Proficiency
Aside from essential software like Microsoft Office, your admin assistant should also be familiar with project management and communication tools.
Discretion and Confidentiality
Your admin assistant will be handling many important documents. Thus, it’s important to have someone who can keep business documents confidential.
Industry-Specific Skills
Many admin assistants specialize in different fields. If you’re in the legal profession, it makes sense to hire an admin assistant who knows about legal jargon, procedures, and regulations.
Hire an Admin Assistant With the Help of Remote Staff
Now that you know what skills to look for in an admin assistant, you can start searching!
Fortunately, you don’t have to do it on your own.
With over 16 years of experience, Remote Staff can partner you with a skilled admin assistant from a roster of pre-qualified Filipino professionals.
Just call us today or request a call back and let’s get started.
Syrine is studying law while working as a content writer. When she’s not writing or studying, she engages in tutoring, events planning, and social media browsing. In 2021, she published her book, Stellar Thoughts.
